Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue

DWC Aishow Site
Dubai World Central,
Dubai, United Arab Emirates

Map | Driving Directions


Show Hours

Trade Days
Sunday, November 17 – Thursday, November 21
8:00am – 6:00pm Exhibitor Access
10:00am – 5:30pm Business Visitor Access


Build-Up and Dismantle

Safety Clothing
High visibility clothing or vest, helmet and steel toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.

 

 


Parking Information
If you plan on driving to the DWC Airshow Site, please note there are parking facilities dedicated to exhibitors & priority passes during the exhibition, please use the appropriate parking facilities.


Badge Information

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: September 23, 2019 

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: October 11, 2019

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical and Lighting

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: October 11, 2019

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: October 11, 2019

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: October 11, 2019

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: September 13, 2019 

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: November 1, 2019 

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: September 9, 2019 

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Dubai Airshow  Exhibitor Services Team.

Dubai Airshow 2019 Manual Link

Dubai Airshow Exhibitor Portal Access Link:  Click Here
Dubai Airshow Exhibitor Ordering System Link:  Click Here
*Please contact your Kallman Worldwide Exhibitor Service Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Coming Soon | Exhibitor BadgesMandatory
October 4, 2019 | Official Show GuideMandatory
October 03, 2019 | Insurance Coverage & Public Liability Insurance (PLI)Mandatory
 *This is coverage is compulsory to all exhibitors and has to have a coverage value of US$2,000,000 minimum.


October 13, 2019 | Data and Telecom Services | Optional
October 17, 2019 | Official Delegations | Optional
October 19, 2019 | Catering | Optional
November 21, 2019 | Digital Press Box | Optional

Space Only Exhibitors
Coming Soon | Exhibitor BadgesMandatory
September 27, 2019 | Stand Design and Authorized ContractorMandatory
September 27, 2019 | Electrical RequirementsMandatory
October 4​, 2019 | Official Show Guide Mandatory
October 03, 2019 | Insurance Coverage & Public Liability Insurance (PLI)Mandatory
*This is coverage is compulsory to all exhibitors and has to have a coverage value of US$2,000,000 minimum.


September 302019 | Rigging | Optional
October 13​, 2019 | Data and Telecom Services | Optional
October 17, 2019 | Official Delegations | Optional
October 19​, 2019 | Catering | Optional
November 21, 2019 | Digital Press Box | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

 

Dubai AIirshow USA Partnership Pavilion Catalogue

 

 

 

 

 

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV Dubai Airshow USA Partnership Catalogue and submit to Sophie Linnett (SophieL@smart-av.com).  Please copy myself (OshairaM@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our US3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com so that they can ensure compatibility and expedite set up onsite.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Nancy Villari. 
If you're interested in sponsoring one of these events, please contact Jason Rubin.


USA Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Coming Soon!


Ambassador Tour of the Pavilion

Coming Soon!

 


USA VIP Reception

Coming Soon!

 


Delegations

Coming Soon!

 


The USA Partnership Pavilion Forum

Coming Soon!

 

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • ​Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

Dubai Airshow Hotel Tarrif

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

Dubai Airshow Hotel Tarrif

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

 

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print for your Travelers

INTERNATIONAL AIRPORT INFORMATION

 

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.  

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.  
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.  
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

More information: United Arab Emirates

 

 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

To apply for badges, exhibitors must log in to the Exhibitor Portal with their username and password.

Link: Exhibitor Portal

 

If you have not received, your login details please contact Oshaira Mendez immediately.

 

The following table is a summary of both free of charge and purchasable badges and passes for Dubai Airshow:

Category

A

B

C

D

E

F

G

Description

12-24 sqm

25-49 sqm

50-99 sqm

100sqm and over

Single Chalet

Double Chalet

Aircraft

Exhibitor badges – free allocation Additional exhibitor badge US$ 85 each

5

7

10

20

5

20

5

Priority passes – free allocation Additional priority passes, US$ 265 each

0

1

2

3

1

3

0

Visitor invites – free allocation Additional visitor invites, US$ 85 each

50

75

100

150

50

150

0

Contractor badges – free allocation
Additional contractor badge US$ 85 each

4

5

8

16

4

16

2

Essential Maintenance Badge 
Additional Essential Maintenance badge US$ 75 each

1

2

2

4

1

4

1

For stands under 12sqm please use the below for free allocation. Costs of additional passes as per above table.

  • Exhibitor badges –                3 badges
  • Visitor Invites –                      50 invites
  • Contractor badges –             2 badges

 

Where Can I Access Taxis?

Taxis are very affordable in Dubai and are available from your hotel or can be hailed on the road. Please note that demand for taxis in Dubai can be high and at peak times such as the end of the show there can be a long wait for taxis.  Dubai Airshow does its best to get as many taxis on site as possible but taxi supply is unfortunately beyond their control.

 

Where Can I Get a Bus?

Frequent Shuttle Buses will run every day of the show to and from key locations and selected hotels in Dubai. We strongly recommend shuttle buses as the most efficient way to get to and from the show.

 

Where Can I Get the METRO?

Dubai's Metro system covers many key locations - the nearest stop to the show site is Ibn Battuta Metro Station and will be connected to the show by regular shuttle buses throughout every day of the show.

 

Where are the Car Parks?

The following table is a summary of both free of charge and purchasable passes for Dubai Airshow:

Category

A

B

C

D

E

F

G

Description

12-24 sqm

25-49 sqm

50-99 sqm

100sqm and over

Single Chalet

Double Chalet

Aircraft

Drop off passes – free allocation Additional drop off passes, US$ 415 each

0

1

2

3

1

3

0

Car park passes – free allocation additional car park passes US$ 360 each

0

1

2

4

1

4

0

Priority car park pass – free allocation Additional Priority Parking Pass US$ 415

0

0

0

0

0

0

0

Platinum Priority car park pass – free allocation additional Platinum Priority car park pass US$ 610

0

0

0

0

0

0

0

For stands under 12sqm, costs of passes as per above table.

 

Click here to view site Map and Parking Lots - coming soo

 

BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?

 

What badges can I use during Build-Up and Dismantle?

Exhibitor Badges will provide access to the venue during Build-Up and Dismantle

 

Can we park at the site during build-up?

Yes, the parking during build up and breakdown is free

 

Is there a safety dress code during build-up?

High visibility clothing or vest, hard hats, and steel toe footwear are required at all times during Build-Up & Dismantle. According to the “Safe Working Practices,” contractors are required to wear suitable protective clothing relevant to their job which includes eye, hearing, foot, hand protection, etc.

 

Will there be food available onsite during Build-Up and Dismantle?

Coming Soon.

 

 

 

SHOW INFORMATION

 

Admission Hours

Trade Days
Sunday, November 17 – Thursday, November 21
8:00am – 6:00pm Exhibitor Access
10:00am – 5:30pm Business Visitor Access

 

When & where does the Official Opening Ceremony take place?

When: Sunday November 17, 2019 | 10:00 - 10:30

Where: Royal Pavilion

 

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?

When: Sunday November 17, 2019 | 12:00 (Time approximate)
Where: USA Partnership Pavilion
The reception and ceremony will begin with refreshments and networking followed by the playing of the U.S. and UAE national anthems to begin the ceremony and brief remarks by Kallman Worldwide and U.S. Government Representatives. The event will culminate with the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at Dubai Airshow.

 

Is there a dress code for show days?

Appropriate business attire is required.

 

When and where can I pick up my Official Catalogue?

A copy of the Show Guide is distributed to every exhibitor and visitors can purchase it. In addition, copies will be distributed to the Exhibition to media representatives, VIPs, leading decision makers and other outlets likely to further promote the exhibition to ensure maximum coverage.

 

Where can I find the Organizer’s Office?

The organizer’s office can be found on the second floor.

 

Where can I find the Exhibitor Services’ Office?

All main contractors will have offices onsite, accessible from the hall, but during build up there will be an exhibitor service desk with all suppliers represented.

 

How can I book a conference room with the USA Partnership Pavilion?

Please go to the USA Pavilion Meeting Point located in Booth 1270 once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

 

 

 

VENUE

 

Where does Dubai AirShow 2019 take place?
DWC Airshow Site

Dubai World Central,

Dubai, United Arab Emirates
Map | Site Map

Driving directions

 

Is dining available onsite?

There will be various outlets open throughout the show open period. Please note there will limited options available during build.

 

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking

What other points of interest are onsite?

  • Exhibitors Information Desk
  • Official Contractors Offices
  • Official Delegation Office
  • Official Delegations Welcome Desks
  • Visitor Registration
  • Box Office
  • Media Centre & Lounge
  • Press Conference Rooms
  • Business Centre
  • Meeting Rooms
  • Car Parking
  • Dubai Duty Free Shop
  • Internet Zone
  • Medical Centre
  • Prayer Facilities
  • Restaurants
  • Taxi Services
  • Travel Desk (Tripaxis)
  • Toilets
  • First Aid
  • Gala Dinner Ticket Desk
  • Ground Transportation (Communicor)
  • ATMs

Business Centre

The business centre will be available during show hours and provide the following range of services:

· Colour and Black/White Copying

· Telephone/Fax Machines

· Internet

· Printing

 

Is WiFi available?

Kallman Worldwide will be providing basic internet for our exhibitors within our USA Meeting Point, Stand 1270.  This internet will support minimal activity such as checking emails and sending messages and will be shared with all USA Pavilion Exhibitors, which can sometimes slow down its capabilities. Exhibitors may purchase Wi-Fi and wired internet services by completing the Data and Telecom Services Order Form click here.

 

Which security measures are in place?

All personnel entering the exhibition grounds must hold a Dubai Airshow 2019 badge. Badges and Passes must be ordered using the appropriate forms available via EOS (EXHIBITOR ORDERING SYSTEM). Failure to order badges online prior to arrival may result in delays on entering the site.

Passes can be collected upon arrival at the Airshow site, they MUST be worn at all times when in the exhibition grounds. In addition, Photographic I.D. must be carried at all times. Please note badges are not transferable.

 

The Organizers have arranged for 24 hour security guards to patrol the exhibition. However, exhibitors should remember that exhibition halls are vulnerable places and should take appropriate precautions against theft.

 

All stand, chalet & pavilion construction must be completed by 18:00 on Friday November 15th. Exhibition product set up should also be completed by 18:00 on Saturday November 16th. At this time, all personnel must vacate the Dubai Airshow venue under instruction from Dubai Police. Please note after this time no re-admittance to the venue will be allowed until 08:00am on Sunday November 17th (opening show day).

 

What do I do in an emergency?

Emergency medical assistance for exhibitors and contractors can be obtained from the Medical Centre located in the walkway leading from central rear exit of the Exhibition Hall to the Static Park. Medical assis­tance will also be available from mobile practitioners around the site.

Emergency Number in the U.A.E.

MEDICAL & POLICE (999)

FIRE (997)

Kallman Worldwide | USA Partnership Pavilion

 

Oshaira Rojas | Exhibitor Services Specialist
OshairaR@kallman.com | +1-201-251-2600 x134
 

Christa March | Project Manager
ChristaM@kallman.com | +1-201-251-2600 x116

 

Mike Petrassi | Sales Manager
MikeP@kallman.com | +1-201-251-2600 x105

 

Jason Rubin | Sales Manager
JasonR@kallman.com | +1-201-251-2600 x172

 

Nancy Villari | Project Coordinator
NancyV@kallman.com | +1-201-251-2600 x104
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion