Welcome to the Exhibitor Zone

Venue

Seoul Airport, Seoul, South Korea
Add: 217 Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do 
South Korea
Map | Site Plan
 


Show Hours

Tuesday, October 17
Exhibitors 1:00 pm - 5:00 pm
Visitors: 1:00 pm - 5:00 pm
Wednesday, October 18 - Friday, October 21
Exhibitors: 8:30 am - 5:00 pm
Visitors: 9:30 am - 5:00 pm

Visitor Days

Saturday, October 21 - Sunday, October 22
Exhibitors: 8:30 am - 5:00 pm
Visitors: 9:30 am - 5:00 pm

•    Monday, October 16 – Press Day
8:30 am - 5:00 pm Exhibitor Access
10:00 am - 12:00 pm Press Access
The organizers will conduct a security check after 12:00 pm (time to be determined)

 

 


Build-Up and Dismantle

Space Only
Monday, October 9 – Sunday, October 15 | Space Only Move In
8:00am – 6:00pm
Monday, October 23 – Wednesday, October 25 | Space Only Move Out
8:00am – 6:00pm

Turnkey
Saturday, October 14 – Sunday, October 15   | Turnkey Stands Move in
8:30am – 6:00pm

 


Safety Clothing
Coming Soon!


Parking Information

Registered exhibitors of Seoul ADEX 2017 will receive a free allotment of parking passes.
Click here to view the allotment, specific to your stand size.

  • Location: Exhibitor Parking Lot
  • To request your complimentary parking pass, you will need to complete Order Form #11 through the Exhibitor On-line Service System by September 15. 
  • The cost for additional parking passes is US$120.00 per parking pass.

 


Badge Information

Registered exhibitors of Seoul ADEX 2017 will receive a free allotment of exhibitor badges.
Click here to view the allotment, specific to your stand size.

  • Note: The Badge Service Center is located at the main entrance of the exhibition site.
  • To request your exhibitor badges, you will need to complete Order Form #8 through the Exhibitor On-line Service System by September 15. 
  • The cost for additional exhibitor badges is: US$70.00 per badge, after September 15, the cost is US$80.00 per badge.
  • Contractor badges should be collected by exhibitors.  Contractor badges are available starting October 9 at the Badge Service Center, located at the main entrance of the exhibition site.  In order to have a designated person collecting all the badges, a written document giving permission is required.

KW1 - The Guide to USA Partnership Pavilion Exhibitors
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in The Guide to USA Partnership Pavilion Exhibitors.
Deadline: September 5, 2017
Mandatory | All Exhibitors

 

KW2 - Turnkey Stand Identification
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: September 12, 2017
Mandatory | Turnkey Exhibitors

 

KW3-E - Electrical and Lighting Form

  • Electrical outlets to give your presence more power.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: August 7, 2017
Optional | Turnkey Exhibitors

 

KW3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!  

Deadline: September 12, 2017
Optional | Turnkey Exhibitors

 

KW3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Click here to view the individual panel and counter dimensions.

Deadline: September 12, 2017
Optional | Turnkey Exhibitors

 

KW4 - Space Only Stand Design Submission
As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: August 14, 2017
Mandatory | Space Only Exhibitors

 

KW5 - Onsite Contact Information
Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: October 6, 2017
Mandatory | All Exhibitors

 

Co-Exhibitor Form
Deadline: August 17, 2017
Mandatory | All Exhibitors (if hosting co-exhibitors)

 

Press Release & News Form
Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 
Deadline: September 25, 2017
Optional | All Exhibitors

 

KW2 & KW3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Seoul ADEX Exhibitor Services Team.

Online Manual Link
Click here to review the organizers “How to use Exhibitor Online Service System (EOSS).”
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need. We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Exhibitor Manual - PDF

Turnkey Exhibitor Deadlines
August 4, 2017 | Form F1 | Company Registration - Official Directory Entry | Mandatory
August 4, 2017 | Form F2 | Correlated (Sub-Exhibitor) Company Registration - Official Directory Entry | Mandatory
August 11, 2017 | Form F6 | Golf Carts | Optional
September 15, 2017 | Form F7 | Exhibits/Weapon Registration | Optional
September 15, 2017 | Form F8 | Exhibitor Badge | Mandatory
September 15, 2017 | Form F10 | Invitation Card | Optional
September 15, 2017 | Form F11 | Exhibitor Parking Pass | Optional 
September 15, 2017 | Form F13 | Security Guard | Optional
September 15, 2017 | Form F14 | Media Conference Room | Optional

Space Only Deadlines
August 4, 2017 | Form F1 | Company Registration - Official Directory Entry | Mandatory
August 4, 2017 | Form F2 | Correlated (Sub-Exhibitor) Company Registration - Official Directory Entry | Mandatory
August 11, 2017 | Form F3 | Construction Contractor Registration | Mandatory
August 11, 2017 | Form F4 | Drawing Approval for Stand | Mandatory
August 11, 2017 | Form F5 | Electricity and Additional Technical Services | Mandatory
August 11, 2017 | Form F6 | Golf Carts | Optional
September 15, 2017 | Form F7 | Exhibits/Weapon Registration | Optional
September 15, 2017 | Form F8 | Exhibitor Badge | Mandatory
September 15, 2017 | Form F9 | Contractor Badge | Mandatory
September 15, 2017 | Form F10 | Invitation Card | Optional
September 15, 2017 | Form F11 | Exhibitor Parking Pass | Optional
September 15, 2017 | Form F12 | Cleaning Service | Mandatory
September 15, 2017 | Form F13 | Security Guard | Optional
September 15, 2017 | Form F14 | Media Conference Room | Optional
 

Seoul ADEX BtoB Meeting Participation/Registration

BtoB Meetings are available to increase the business opportunities to all the exhibitors.
At Seoul ADEX 2015, 171 companies from 21 countries attended to BtoB meetings; 1368 meetings were organized.

These are targeted meetings based on each participant’s own choice. And all the meetings are organized between the manufacturers and their customers - the people in charge of procurement, purchasing, subcontracting and sourcing.

As a Seoul ADEX 2017 exhibitor, this service is free of charge.  You must sign up online to be able to benefit the services. 

The procedure is in the following 4 steps: 

1.      Sign up online:  http://korea.bciaerospace.com/index.php/en/sign-up

2.      The login and password will be sent to you as soon as you finish the registration.

3.      3 Weeks prior to the exhibition, you may start selecting your potential customers online.

4.      3 days before the exhibition, we send to you the meeting schedule. You may also pick it up on the 17th and 18th in the Exhibition Centre.

For further details or questions, contact Wenqi Lin at WQLin@advbe.com or phone: +33 (0) 1 4186 4911.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

We offer a variety of graphic options to enhance your booth including posters, "seamless"/ full wall vinyl graphics and reusable seamless fabric graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines.If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

 

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Senior Project Coordinator, Melissa Arcello.
If you're interested in sponsoring one of these events, please contact Peter Kelley.


Click here to view and download the events.


Official Seoul ADEX Welcome Reception
By Invitation Only
When: Monday, October 16, 2017 | 6:00pm - 8:00pm 
Where:  Le Méridien Seoul Hotel
 


Seoul ADEX 2017 Official Opening Ceremony | Flight Demonstrations
When: Tuesday, October 17, 2017 | 10:00am - 12:00pm (Time Approx.)
Where: Seoul ADEX / Seoul Airport

 


USA Partnership Pavilion Welcome Reception & Opening Ceremony
When: Tuesday, October 17, 2017 | 1:00pm (Time Approximate)
Where: USA Partnership Pavilion, Hall A
    Sponsored by Lockheed Martin

Hosted by: Kallman worldwide in coordination with the U.S. Commercial Service

The reception and ceremony will begin with refreshments and networking followed by the playing of the U.S. and South Korean national anthems to begin the ceremony and brief remarks by Kallman Worldwide and invited guest of honor, USA Charge d’Affaires, Marc Knapper and other distinguished guests. The event will culminate with the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at Seoul ADEX. 

VIP Tour of the USA Partnership Pavilion
When: Immediately following the Opening Ceremony/Ribbon Cutting.

 


USA Aerospace & Defense Reception
By Invitation Only

When:  Tuesday, October 17, 2017 |  6:30pm
Where: Habib House, Residence of the U.S. Ambassador in Seoul
Hosted by: U.S. Embassy Korea and AMCHAM Korea

 


USA – South Korea Networking Event
When:  Wednesday, October 18, 2017 | 2:00pm - 3:30pm (Time Approx.)
Where: USA Partnership Pavilion Meeting Point, Hall A, Stand #A116

Join private and public sector leaders for hors d’oeuvres and cocktails! Attendees include distinguished guests from U.S. & South Korean industry, government and armed forces. 

 

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry and the show.

As a USA Partnership Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. Click here to access the form for submitting your information (note the deadline for submission is Monday, September 25, 2017.

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors. Note the show handles and hashtags are: .

Follow us and join the #USPavilion conversation!

       

Keep up with Seoul ADEX on Facebook

Hotel and Travel Partner

Click here to view hotel rates for Seoul ADEX 2017

TripAxis Events & Marketing is the market leader in providing accommodation, travel and on site logistics for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.tripaxisevents.com

 

 

 

Visit this page for a full list of Seoul ADEX 2017's official hotel partners.


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

  


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

A visa is not required for a stay of up to 90 days in South Korea. The traveler must be in possession of a passport valid for 6 months beyond stay, a round-trip or onward ticket and sufficient funds for length of stay. A visa may be required if the purpose of travel to South Korea is other than basic business meetings.

Read More

APEX Translation offers military translations in Korean and English including defense related proposals, letters, contracts, manuals, articles, negotiations, and meetings. Founded and managed by former active duty Korean military linguists, APEX is equipped with expertise in the defense language, acquisition cycle, and people.

http://www.apextranslation.com

Download and Print for your Travels

Other helpful South Korea information.

Protocol Korean Briefing Sheet

Common Korean Phrases

Useful Free iPhone Apps

Seoul ADEX 2017 FAQ AND SHOW INFORMATION


INTERNATIONAL AIRPORT INFORMATION

Visa Requirements
A visa is not required for a stay of up to 90 days in South Korea. The traveler must be in possession of a passport valid for 6 months beyond stay, a round-trip or onward ticket and sufficient funds for length of stay. A visa may be required if the purpose of travel to South Korea is other than basic business meetings.

Click here for more information

 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?
Registered exhibitors of Seoul ADEX 2017 will receive a free allotment of exhibitor badges. Please review the following chart for your allocation of exhibitor badges. 

IN DOOR EXHIBITION AREA

EXHIBITOR BADGES

9 - 18 m²

10

19 - 36 m²

15

37 -  63 m²

20

64 -  90 m²

25

91 - 135 m²

30

136 - 171 m²

35

Over 172 m²

40

  • Note: The Badge Service Center is located at the main entrance of the exhibition site.
  • To request your exhibitor badges, you will need to complete Order Form #8 through the Exhibitor On-line Service System by September 15. 
  • The cost for additional exhibitor badges is: US$70.00 per badge, after September 15, the cost is US$80.00 per badge.
  • Contractor badges should be collected by exhibitors.  Contractor badges are available starting October 9 at the Badge Service Center, located at the main entrance of the exhibition site.  In order to have a designated person collecting all the badges, a written document giving permission is required.

 

Can I purchase a vehicle pass?
Registered exhibitors of Seoul ADEX 2017 will receive a free allotment of parking passes.
Please review the following chart for your allocation of parking passes.

IN DOOR EXHIBITION AREA

PARKING PASSES

9 - 20 m²

1

21 - 50 m²

2

51 - 100 m²

3

101 - 200 m²

4

Over 200 m²

5+ (1 pass per 100 m²)

 
  • Location: Exhibitor Parking Lot
  • To request your complimentary parking pass, you will need to complete Order Form #11 through the Exhibitor On-line Service System by September 15. 
  • The cost for additional parking passes is US$120.00 per parking pass.

 

What happens if I lose my badge during build up?

Coming Soon!

 

Is there a shuttle service available?

Coming Soon!

 

Where Can I Access Taxis?

Coming Soon!

 

Where Can I Get a Bus?

Coming Soon!

 

Where are the Car Parks?

Click here to view the #9 exhibitor’s vehicle parking area.

 

How do I access Handicapped Parking?

Coming Soon!

 

BUILD-UP & DISMANTLE

What are the Build-Up & Dismantle Hours?

BUILD UP

DATES

SCHEDULE

Space Only Exhibitors

Monday, October 9 through Sunday, October 15

8:00am – 6:00pm

Turnkey Exhibitors

Friday, October 13 – Saturday, October 14

8:00am – 6:00pm

DISMANTLE

DATES

SCHEDULE

All Exhibitors

Monday, October 23 through Wednesday, October 25

8:00am – 6:00pm

 

What badges can I use during Build-Up and Dismantle?

The contractor’s badge grants access to the Show Site during the build-up and dismantling periods ONLY.

The contractor’s badge will be available at the Badge Service Center, which is located in the main entrance of the exhibition site, from the beginning of set-up. These Badges are not valid during the show days, October 17-22, 2017.

Exhibitor badges can also be used during build-up and dismantle.

 

Can we park at the site during build-up?

During installation and dismantling, exhibitor’s car parks are free.

 

Is there a safety dress code during build-up?

Safety clothing is not mandatory.  However, we do recommend taking precaution while onsite during build-up.

 

Will there be food available onsite during Build-Up and Dismantle?

Coming Soon!

 

SHOW INFORMATION

 

Admission Hours

Trade Days

Monday, October 16 – Press Day

Tuesday, October 17 – Friday, October 21

Exhibitors: 8:30 am - 5:00 pm

Visitors: 9:30 am - 5:00 pm

 

Visitor Days

Saturday, October 21 - Sunday, October 22

Exhibitors: 8:30 am - 5:00 pm

Visitors: 9:30 am - 5:00 pm

 

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?

 

The USA Partnership Pavilion Opening Ceremony takes place Tuesday, October 17, 2017.   Where: USA Partnership Pavilion, Hall A   Time 1:00pm (Time Approx.)

The reception and ceremony will begin with refreshments and networking followed by the playing of the U.S. and South Korea national anthems to begin the ceremony and brief remarks by Kallman Worldwide and U.S. Government Representatives. The event will culminate with the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at Seoul ADEX.

 

Is there a dress code for show days?

Business Professional.

 

When and where can I pick up my Official Directory?

Click here to view the Exhibition Service Center, #2, where you can pick up your copy of the Official Directory.

 

Where can I find the Organizer’s Office?

Click here to view the organizer’s office, #3 on the show site plan.

 

How can I book a conference room with the USA Partnership Pavilion?

Visit the USA Pavilion Meeting Point once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

 

VENUE

Where does Seoul ADEX 2017 take place?

Seoul Airport, Seoul, South Korea
Add: 217 Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do 
South Korea
Map | Site Plan

 

Is dining available onsite?

Click here to view the locations of the 2 restaurants (#4) serving different types of food and various food trucks (#4A).

 

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking

 

What other points of interest are onsite?

Coming Soon!

 

Is WiFi available?

In addition to the internet services provided in the Meeting Point, there is FREE Wifi available for visitors who need limited access (checking emails).

 

Which security measures are in place?

HALL MONITORING

General surveillance of the show is the responsibility of Korea Aerospace Industries Association (KAIA) and is carried out in the very best conditions, yet this is an obligation of means and not of results. The show's security company is aware of an increase in thefts and will ensure increased surveillance in the common areas.

Car parks are not monitored, objects of value inside vehicles must not be left out to ensure they do not attract interest.

 

STAND SURVEILLANCE

Exhibitors are responsible for their own stands and must take all necessary precautions to ensure their equipment is protected and removed in the evening upon closing if no surveillance has been put in place.

Imported goods must be cleared by the Customs Service before being placed on the Exhibitor's stand.

Please note: Stand storage rooms are not secure premises.

 

THEFT PREVENTION

Due to an increase in theft noted during the assembly, opening and dismantling periods, some basic rules must be applied by the exhibitor:

  • Do not leave your personal belongings out (wallets, handbags, bags, etc.).
  • Do not leave mobile phones unattended.
  • In the evening, tidy away any valuable items (computers, laptops, tablets) in a lockable unit or take them home with you.
  • During the assembly and dismantling periods, one person must continuously be present at the stand.  This person serves as your only guarantee against theft.

 

What do I do in an emergency?

You may dial the following numbers for specific emergencies:

 

  • Fire, Emergency and Ambulance: 119
  • Police: 112
  • Medical Emergency: Medical Information Centre specifically aimed at foreigners in Seoul: 1339
  • National Intelligence Service: 111

 

 

 

 

 

 

 

Kallman Worldwide | USA Partnership Pavilion

Sharon Slender | Senior Exhibitor Services Specialist
SharonS@kallman.com | +1-201-251-2600 x111
 

Carolyn Carniaux | Project Manager
CarolynC@kallman.com | +1-201-251-2600 x140
 

Mike Petrassi | Sales Manager
MikeP@kallman.com | +1-201-251-2600 x105
 

Melissa Arcello | Senior Project Coordinator
MelissaA@kallman.com | +1-201-251-2600 x108
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion