Welcome to the Exhibitor Zone

Venue

International Convention Centre Sydney (ICC Sydney)

14 Darling Dr, Sydney NSW 2009, Australia
Map


Show Hours

Trade Days
Tuesday, October 3rd – Thursday, October 5th
7:00am – 6:00pm Exhibitor Access
9:00am – 6:00pm Visitor Access


Exhibitor Move-in and stand dresssing only, NO CONSTRUCTION​

Monday, October 2nd
9:00am – 5:00pm Exhibitor Access


Build-Up and Dismantle

Exhibitor must have a valid Contractor Badge during Move-In and Move-Out. To recieve a Contractor Badge, you must complete the Sydney ICC Safety Induction.

Build-Up Hours:

Friday, September 29, 2017
11:00am – 11:45pm Contractor Access

Saturday, September 30, 2017 – Sunday, October 1, 2017       
07:00am – 11:45pm Contractor Access

Dismantle Hours: 

Thursday, October 5th
09:00pm – 11:30pm Contractor Access

Friday, October 6th
07:00am – 09:00pm

Exhibition Move-In and Move-Out Schedule

Safety Clothing

All exhibitors and contractors must wear high-visibility clothing (e.g. vest, t-shirt) and sturdy closed toes shoes, at all times on the Exhibition Centre Loading Docks, Pedestrian walkway to Loading Dock and in the Exhibition Halls during the move-in and move-out of an exhibition. Appropriate PPE as required. Persons not complying with this policy will be denied access to these areas.


Parking Information

ICC Sydney operates two 24 hour car parking stations with a total of 826 parking spaces.

Find additional parking information: here


Badge Information

Exhibitor entry to PACIFIC 2017 requires all personnel to be issued with an Exhibitor Badge.
Exhibitor Badges are valid from October 2-5 2017 including designated Bump In and Bump Out periods. Exhibitor Badges should be allocated to the attending staff who require access over the Bump In/Bump Out periods and early entry on the days of the event.

Exhibiting companies are issued with a number of Exhibitor Badges based on the size of their stand:


 

 

KW1 - The Guide to USA Partnership Pavilion Exhibitors

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in The Guide to USA Partnership​ Pavilion Exhibitors.

Deadline: August 10, 2017

Mandatory | All Exhibitors

 

KW2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: August 31, 2017

Mandatory | Turnkey Exhibitors

 

KW3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: August 31, 2017

Optional | Turnkey Exhibitors

 

KW3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: August 31, 2017

Optional | Turnkey Exhibitors

 

KW3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: August 31, 2017

Optional | Turnkey Exhibitors

 

KW4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: August 1, 2017

Mandatory | Space Only Exhibitors

 

KW5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: September 15, 2017

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: August 3, 2017

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

Press Release & News Form

Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: TBD

Optional | All Exhibitors

 

KW2 & KW3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Pacific Exhibitor Services Team.

Exhibitor Online Manual for PACIFIC 2017- click here!
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors

August 11, 2017| Exhibitor Directory Entry | Mandatory
September 1, 2017| Certificate of Insurance | Mandatory
September 18, 2017| Request - Venue Services | Optional
September 22, 2017| Exhibitor Badges | Mandatory
September 25, 2017| Onsite contact | Mandatory
TBDDelegations | Optional
No Due Date | Request - Media Services | Optional


Space Only Exhibitors
August 11, 2017| Insert Stand Builder| Mandatory
August 11, 2017| Exhibitor Directory Entry | Mandatory
September 1, 2017| Certificate of Insurance | Mandatory
September 18, 2017| Request - Venue Services | Optional
September 19, 2017| electrical supplier order form | Mandatory
September 22, 2017| Exhibitor Badges | Mandatory
September 25, 2017| Onsite contact | Mandatory
TBDDelegations | Optional
No Due Date | Request - Media Services | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

 

 

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS or PDF)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Nancy Villari.
If you're interested in sponsoring one of these events, please contact Kevin Tighe.


News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA Partnership​ Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. The link to access the form for submitting your information will be up soon!
Here's an example of one of our latest releases in the meantime: Ask America: U.S. Plans Largest International Presence at Paris Air Show 2017

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

Keep up with the show's social networks too!

#Pacific2017Expo

@Pacific2017Expo  

Hotel and Travel Partner

Click here to view hotel rates for Pacific 2017

 

TripAxis Events & Marketing is the market leader in providing accommodation, travel and on site logistics for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.tripaxisevents.com

 

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

Australia

You must have a valid U.S. passport and a visa to enter Australia. Most U.S. passport holders traveling to Australia for tourism or business purposes for less than 90 days can obtain an Electronic Travel Authority (ETA). The ETA is an electronic label-free visa and can be obtained at the ETA website for a small service fee. Airlines and many travel agents in the United States are also able to apply for ETAs on behalf of travelers.

If you overstay your ETA or any other visa, even for short periods, you may be subject to exclusion, detention, and removal by the Australian Department of Immigration and Border Protection (DIBP).

If you are, travelling on a valid U.S. ePassport (a passport that contains an electronic chip) and are 16 years of age or older, you are eligible to use Australia’s automated border processing system, SmartGate, upon arrival in Australia. There is no additional enrollment process or fee to participate in SmartGate. Visit the SmartGate website for more information and for a list of participating airports in Australia.

Visit the Embassy of Australia website for the most current visa information.

Download and Print for your Travelers!

PACIFIC 2017 FAQ’S AND LOGISTICAL INFORMATION

INTERNATIONAL AIRPORT INFORMATION

Visa Requirements

You must have a valid U.S. passport and a visa to enter Australia. Most U.S. passport holders traveling to Australia for tourism or business purposes for less than 90 days can obtain an Electronic Travel Authority (ETA). The ETA is an electronic label-free visa and can be obtained at the ETA website for a small service fee. Airlines and many travel agents in the United States are also able to apply for ETAs on behalf of travelers.

More information: Australia

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

All personnel attending PACIFIC 2017 must be appropriately badged to enter. As an Exhibitor, you are allocated a number of Exhibitor Badges dependent on the size of your stand – these can be found within FORM 5 here

EXHIBITOR BADGES ARE VALID:
Monday 2 October (Exhibitor set-up) 0900-1700 
Tuesday 3 October            0700-1800  
Wednesday 4 October      0700-1800  
Thursday 5 October          0700-1700 
Thursday 5 October (Exhibitor pack-down) 1700-2100

 

For additional customers, clients or staff who wish to attend the event, it is free to register as a Trade Visitor. Trade Visitors have access to PACIFIC 2017 during event open hours. 

 

PACIFIC 2017 EVENT OPEN HOURS 
0900-1800 Tuesday 3 -Thursday 5 October 

 

GETTING TO ICC SYDNEY: Click Here

 

Where Can I Access Taxis?

The best taxi drop off and pick up locations include the new Iron Wharf Place next to Harbourside Shopping Centre and Zollner Circuit on the Southern end of ICC Sydney Theatre, both accessed via Darling Drive.

Water Taxi

A Water Taxi is a great option for getting to and from Darling Harbour. Water Taxi’s depart from The Rocks, Circular Quay, The Opera House and Luna Park.

 

Where Can I Get a Bus?

ICC Sydney has its own bus stop. Bus routes 389 and 501 stop at Harris Street near Allen Street – a 10-minute walk from ICC Sydney.

 

Where Can I Get the METRO?

Train

A short walk from Central or Town Hall will take you directly to Darling Quarter, Tumbalong Park and Sydney Visitor Centre. Town Hall and Central Stations are a 10-minute walk from ICC Sydney.

Sydney Light Rail

The Light Rail travels right through a number of Darling Harbour stations including ICC Sydney’s stops, Convention Centre and Exhibition Centre. The Light Rail starts at Central Station in the CBD and travels to Dulwich Hill in the inner west.

 

Where are the Car Parks?

ICC Sydney has two car park facilities located within the Exhibition Centre and ICC Sydney Theatre, comprising a total of 826 car spaces. Additionally, there are a number of secure car parks located in and around Darling Harbour, the closest located at Harbourside Car Park, 100 Murray Street, Pyrmont.

 

Car Park Height: 2.2m

 

Address:

14 Darling Drive, Sydney, NSW 2000

 

ICC Sydney Exhibition Centre Car Park (Car Park 1) – OPEN

ICC Sydney Theatre Car Park (Car Park 2) - only open on event days in ICC Sydney Theatre

 

Operating hours:

 Monday to Sunday

 24 hours

 

Parking rates:

 0 - 1 hour               $18.00

 1 - 2 hours              $30.00

 2 - 3 hours              $38.00

 3 - 4 hours              $44.00

 4+ hours                 $49.00

 Lost ticket

 Per entry per day   $49.00

 Night rate               $28.00

 Entry after 5pm and exit before 4.00am              

CAR PARK TERMS & CONDITIONS

 

BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?

Friday, September 29th– Sunday, October 1st are designated as Build Days and access will only be given to persons that have a valid PACIFIC 2017 Contractor Badge.

Monday, October 2nd is for Exhibitor Move In and stand dressing only.

Exhibition Move-IN and Move-Out Schedule

 

What badges can I use during Build-Up and Dismantle?

Friday, September 29th– Sunday, October 1st Build-Up and Dismantle access is only with a valid Contractor Badge.

Contractor Badges will only be granted on a ‘necessary’ basis and only open to raw space exhibitors.  To gain access to the Venue during Build-Up and Dismantle all persons are also required to successfully complete the Venue Online Safety Induction.

 

Monday, October 2nd Exhibitor Move In, Contractor Badges and Safety Induction are not required.

 

Can we park at the site during build-up?

ICC Sydney Exhibition Centre Car Park (Car Park 1)

 

Is there a safety dress code during build-up?

Hi visibility clothing, sturdy closed toe shoes must be worn at all times during the Build-Up and Teardown period.  Appropriate Personal Protective Equipment must be worn for all tasks that require it (e.g. safety glasses, gloves, hearing protection).

 

Monday, October 2nd Exhibitor Move In, Hi visibility clothing and sturdy closed toed shoes are required.

 

PACIFIC 2017 EXHIBITION SAFETY REGULATIONS: Click Here

 

Will there be food available onsite during Build-Up and Dismantle?

One café on the exhibition floor will be open on the Exhibitor set up day – Monday October 2.

There are ample food outlets attached to and in a short walking distance from ICC Sydney open over the weekend.

 

ICC Sydney is at the heart of its very own harbor waterfront precinct, set amongst retail spaces, entertainment venues and restaurants which offer delectable world class cuisines.

Learn More, please click here

 

SHOW INFORMATION

 

Admission Hours

 

Exhibitors Access

Show Times

Monday, October 2

0900-1700 Exhibitor Bump in Day

 

Tuesday, October 3

0700-1800

0900 Event open 1800 Halls close

Wednesday, October

0700-1800

0900 Event open 1800 Halls close

Thursday, October 5

0700-2100 Exhibitor Bump out

0900 Event open 1700 Halls close

 

When & where does the Official Opening Ceremony take place?

When: Tuesday, October 3rd | 0745 - 0900
Where: Parkside Ballroom
PACIFIC 2017 Official Opening Ceremony and Welcome Breakfast is hosted by Industry Defence and Security Australia Limited (IDSAL). This event is a by invitation only.

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?

When: Tuesday, October 3rd | 0930 (Time approximate)
Where: USA Partnership Pavilion
The reception and ceremony will begin with refreshments and networking followed by the playing of the U.S. and Australian national anthems to begin the ceremony and brief remarks by Kallman Worldwide and U.S. Government Representatives. The event will culminate with the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at PACIFIC 2017.

Is there a dress code for show days?

Appropriate business attire (or applicable military uniform) is required.

 

When and where can I pick up my Official Catalogue?

The PACIFIC 2017 Exhibitor Directory will be available online, via the Pacific Website in September. Exhibitor listings will also be available within the PACIFIC 2017 App available for download via the iTunes and Google Play stores prior to the event. For more information on the App, please click here

 

Where can I find the Organizer’s Office?

The Organizer’s Office will be located at the back of Hall 4

 

Where can I find the Exhibitor Services’ Office?

The Official Suppliers will be located at the back of Hall 4

Sunday 1st October to Monday 2nd October – 7am to 5pm

Tuesday 3rd October to Wednesday 4th October – 7am to 6pm

Thursday 5th October - 7am to 9pm

 

ICC EXHIBITOR SERVICES - Level 2 Foyer past Hall 4 southern end (ICC Sydney Staff operated)

Sunday 1st October to Monday 2nd October - 7am to 5pm

Tuesday 3rd October to Wednesday 4th October – 7am to 6.30pm

Thursday 5th October to Friday 6th October - 7am to 5.30pm

 

How can I book a conference room with the USA Partnership Pavilion?

Please go to the USA Pavilion Meeting Point located in Booth 1P12 once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

 

VENUE

 

Where is the venue located?

International Convention Centre Sydney (ICC Sydney)

14 Darling Dr, Sydney NSW 2009
Map | Site Map

Driving directions

 

Is dining available onsite during the show?

  • COFFEE CART – Rear Hall 3

         Tuesday 3rd October to Thursday 5th October - 7am to 3pm

 

  • CAFÉ 1- Hall 1

           Tuesday 3rd October to Thursday 5th October - 9am to 3pm

 

  • CAFÉ 2- Hall 4

           Monday 2nd October to Thursday 5th October - 9am to 4pm

 

See Cafe location on the Floor Plan, please click here

 

ICC Sydney is at the heart of its very own harbor waterfront precinct, set amongst retail spaces, entertainment venues and restaurants which offer delectable world class cuisines.

Learn More click here

 

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking

 

What other points of interest are onsite?

  • ICC Sydney Business Centre is located on the ground floor of the Convention Building (adjacent to the Exhibition building). For price list click here
  • ATMs are conveniently located at the ICC Sydney:
    •  convention center - beside the main café on ground level
    • exhibition center - southern end of level two
    • Theatre - adjacent to Customer Service Desk on level two.
  • ATMs can also be found at the adjacent Harbourside Shopping Centre and Darling Quarter.

  • A fully equipped medical center is located at the ground level of the convention center.

 

Is WiFi Available?

Wireless connectivity is provided throughout the ICC Sydney. For additional Internet services click here

 

Which security measures are in place?

Visitors should be aware; access control procedures will be in place. Visitors entering the exhibition venue will be subject to screening processes (similar to security checks undertaken at airports) and visitors should ensure that trade visitor badges are worn at all times when within the exhibition venue.

 

Official photographic identification (passport, driver's license, defense ID etc.) is necessary and must be carried with you at all times while attending PACIFIC 2017.

 

What do I do in an emergency?

Triple Zero (000) is the primary national emergency number in Australia.

 

EMERGENCY & EVACUATION PROCEDURES

Kallman Worldwide | USA Partnership Pavilion

Oshaira Rojas | Exhibitor Services Specialist
OshairaR@kallman.com | +1-201-251-2600 x134

 

Christa March | Program Manager
ChristaM@kallman.com | +1-201-251-2600 x116
 

Kevin Tighe | Sales Lead
KevinT@kallman.com | +1-201-251-2600 x172
 

Nancy Villari | Project Coordinator
NancyV@kallman.com | +1-201-251-2600 x104
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion