Sales and Marketing Administrative Assistant

Kallman Worldwide is seeking a Sales and Marketing Administrative Assistant to contribute to existing marketing programs, while assisting with the development of new initiatives aligned with department and client goals. Must be familiar with basic marketing functions including communications, advertising, branding, digital marketing, and social media. The marketing assistant must be an organized multitasker able to handle many diverse projects at once and meet tight deadlines.

Marketing responsibilities:

  • Create marketing collateral for events and maintain inventory
  • Assist director in managing award program for trade show events
  • Create and manage content calendar
  • Update webpage as needed to ensure content is fresh and engaging
  • Manage all social media platforms through creating engaging content on Facebook, Twitter and LinkedIn
  • Maintain Flickr account through uploading photos from events and creating and organizing albums
  • Create ads for guides and graphics for trade show events
  • Coordinate sales material for distribution (print, web, mailings, trade shows)
  • Print, cut and prepare graphics with use of Epson large scale printer
  • Develop strategic marketing initiatives and activities

Sales Assistance:

  • Create trade show graphics for clients upon request
  • Assist director and sales team in creating quotes for clients
  • Manage survey process for post-show customer service
  • Use Constant Contact to coordinate broadcast mailings and e-mail blasts for marketing and sales campaigns

Operations responsibilities:

  • Maintain storage inventory for quality control and procurement before and after each event
  • Assist with packing and unpacking of show supplies and shipments
  • Liaise with shipping and rental vendors for smooth transactions
  • Responsible for obtaining, distributing and collecting electronics for events
  • Generate and document commercial shipping invoices for transportation of goods and travel reference


  • Must have some graphic design experience
  • Working knowledge of Adobe Acrobat, Illustrator, InDesign and Photoshop
  • Creative mind with strong verbal and written communication skills
  • Proficient in Microsoft Office, social media management programs, and email marketing programs
  • Two+ years related experience desired

Kallman Worldwide is an Equal Opportunity employer. EOE M/F/Disabled/Vet