Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue

Seoul Airport, Seoul, South Korea
Add: 217 Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do 
South Korea
Map | Site Plan

 


Show Hours

Press Day​:
Monday, October 14 
8:30am - 5:00pm Exhibitor Access
10:00am - 12:00pm Press Access
The organizers will conduct a security check after 12:00pm (exact time to be determined)

 

Trade Days:
Tuesday, October 15
8:30am - 5:00pm Exhibitor Access
1:00pm - 5:00pm Business Visitor Access

Wednesday, October 16 - Friday, October 18
8:30am - 5:00pm Exhibitor Access
9:30am - 5:00pm Business Visitor Access

 

Public Days:
Saturday, October 19 - Sunday, October 20
8:30am - 5:00pm Exhibitor Access
9:30am - 5:00pm Business and Public Visitor Access

 


Build-Up and Dismantle

Space Only
Monday, October 7 - Sunday, October 13 | Space Only Move In
8:00am - 6:00pm
Monday, October 21 - Wednesday, October 23 | Space Only Move Out
8:00am - 6:00pm

Turnkey
Saturday, October 12 - Sunday, October 13   | Turnkey Stands Move in
8:30am - 6:00pm

 


Safety Clothing
High visibility clothing or vest, helmet and covered footwear are not required for the build up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.

 


Parking Information

Registered exhibitors of Seoul ADEX 2019 will receive a free allotment of parking passes.
Click here to view the allotment, specific to your stand size.

  • Location: Exhibitor Parking Lot
  • To request your complimentary parking pass, you will need to complete Order Form #10 through the Exhibitor Online Service System by Friday, August 30, 2019. 
  • The cost for additional parking passes is US$125.00 per parking pass.

 


Badge Information

Registered exhibitors of Seoul ADEX 2019 will receive a free allotment of exhibitor badges.
Click here to view the allotment, specific to your stand size.

  • Note: The Badge Service Center is located at the main entrance of the exhibition site.
  • To request your exhibitor badges, you will need to complete Order Form #8 through the Exhibitor Online Service System (EOSS) by  Wednesday, September 4, 2019.
  • The cost for additional exhibitor badges is: US$75.00 per badge, after Wednesday, September 4, the cost is US$85.00 per badge.
  • Contractor badges should be collected by exhibitors.  Contractor badges are available starting Monday, October 7, at the Badge Service Center, located at the main entrance of the exhibition site.  In order to have a designated person collecting all the badges, a written document giving permission is required.

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: September 16, 2019

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: August 26, 2019

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical and Lighting Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: August 26, 2019

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: August 26, 2019

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: August 26, 2019

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: August 14, 2019

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt-in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: August 30, 2019

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: August 20, 2019

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Seoul ADEX Exhibitor Services Team.

Online Manual Link
Exhibitor Manual – PDF
Click here to review the organizers “How to use Exhibitor Online Service System (EOSS).”
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need. We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Should you prefer to complete a pdf order form, the links are below.

Turnkey Exhibitor Deadlines
August 9, 2019 | Form F1 | Company Registration - Official Directory Entry | Mandatory
August 9, 2019 | Form F2 | Correlated (Sub-Exhibitor) Company Registration - Official Directory Entry | Mandatory
August 14, 2019 | Form F6 | Golf Carts | Optional
August 14, 2019 | Form F9 | Invitation Card | Optional
August 30, 2019 | Form F10 | Exhibitor Parking Pass | Optional
September 4, 2019 | Form F7 | Exhibits/Weapon Registration | Optional
September 4, 2019 | Form F8 | Exhibitor Badge | Mandatory
September 4, 2019 | Form F12 | Security Guard | Optional
September 4, 2019 | Form F13 | Media Conference Room | Optional

Space Only Deadlines
August 9, 2019 | Form F1 | Company Registration - Official Directory Entry | Mandatory
August 9, 2019 | Form F2 | Correlated (Sub-Exhibitor) Company Registration - Official Directory Entry | Mandatory
August 14, 2019 | Form F6 | Golf Carts | Optional
August 14, 2019 | Form F9 | Invitation Card | Optional
August 19, 2019 | Form F3 | Construction Contractor Registration | Mandatory
August 19, 2019 | Form F4 | Drawing Approval for Stand | Mandatory
August 19, 2019 | Form F5 | Electricity and Additional Technical Services | Mandatory
August 30, 2019 | Form F10 | Exhibitor Parking Pass | Optional
September 4, 2019 | Form F7 | Exhibits/Weapon Registration | Optional
September 4, 2019 | Form F8 | Exhibitor Badge | Mandatory
September 4, 2019 | Form F11 | Cleaning Service | Mandatory
September 4, 2019 | Form F12 | Security Guard | Optional
September 4, 2019 | Form F13 | Media Conference Room | Optional
 

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XSL)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Samm Eichmann
If you're interested in sponsoring one of these events, please contact Peter Kelley.


The List of Event is Coming Soon!

 

 

 

 

 

 

 

 

 

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

 

SOCIAL MEDIA
Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 


SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifIc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

Seoul ADEX Hotel Tariff

Seoul ADEX Hotel Booking Form

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

Seoul ADEX Hotel Tarrif- Coming Soon!

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

 

Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 

 


Visa Requirements

A visa is not required for a stay of up to 90 days in South Korea. The traveler must be in possession of a passport valid for 6 months beyond stay, a round-trip or onward ticket and sufficient funds for length of stay. A visa may be required if the purpose of travel to South Korea is other than basic business meetings.

Read More

Download and Print for your Travels

 

INTERNATIONAL AIRPORT INFORMATION

Visa Requirements

A visa is not required for a stay of up to 90 days in South Korea. The traveler must be in possession of a passport valid for 6 months beyond stay, a round-trip or onward ticket and sufficient funds for length of stay. A visa may be required if the purpose of travel to South Korea is other than basic business meetings.

 

Click here for more information

 

 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

Registered exhibitors of Seoul ADEX 2019 will receive a free allotment of exhibitor badges. Please review the following chart for your allocation of exhibitor badges.

IN DOOR EXHIBITION AREA

EXHIBITOR BADGES

9 - 18 m²

10

19 - 36 m²

15

37 -  63 m²

20

64 -  90 m²

25

91 - 135 m²

30

136 - 171 m²

35

Over 172 m²

40

  • Note: The Badge Service Center is located at the main entrance of the exhibition site.
  • To request your exhibitor badges, you will need to complete Order Form #8 through the Exhibitor On-line Service System by September 4. 
  • The cost for additional exhibitor badges is: US$75.00 per badge, after Wednesday, September 4, the cost is US$85.00 per badge.
  • Contractor badges should be collected by exhibitors.  Contractor badges are available starting Monday, October 7 at the Badge Service Center, located at the main entrance of the exhibition site.  In order to have a designated person collecting all the badges, a written document giving permission is required.

Can I purchase a vehicle pass?

Registered exhibitors of Seoul ADEX 2019 will receive a free allotment of parking passes.
Please review the following chart for your allocation of parking passes.

IN DOOR EXHIBITION AREA

PARKING PASSES

9 - 20 m²

1

21 - 50 m²

2

51 - 100 m²

3

101 - 200 m²

4

Over 200 m²

5+ (1 pass per 100 m²)

 

 

 

 

 

 

 

 

 

  • Location: Exhibitor Parking Lot
  • To request your complimentary parking pass, you will need to complete Order Form #10 through the Exhibitor On-line Service System by Friday, August 30. 
  • The cost for additional parking passes is US$125.00 per parking pass.

What happens if I lose my badge during build up?

Coming Soon!

Is there a shuttle service available?

Coming Soon!

Where Can I Access Taxis?

Coming Soon!

Where Can I Get a Bus?

Coming Soon!

Where are the Car Parks?

Click here to view the #9 exhibitor’s vehicle parking area.

How do I access Handicapped Parking?

Coming Soon!

 

BUILD-UP & DISMANTLE

What are the Build-Up & Dismantle Hours?

BUILD UP

DATES

SCHEDULE

Space Only Exhibitors

Monday, October 7 through Sunday, October 13

8:00am – 6:00pm

Turnkey Exhibitors

Saturday, October 12 – Sunday, October 13

8:00am – 6:00pm

DISMANTLE

DATES

SCHEDULE

All Exhibitors

Monday, October 21 through Wednesday, October 23

8:00am – 6:00pm

 

What badges can I use during Build-Up and Dismantle?

The contractor’s badge grants access to the Show Site during the buildup and dismantling periods ONLY.

The contractor’s badge will be available at the Badge Service Center, which is located in the main entrance of the exhibition site, from the beginning of set-up. These Badges are not valid during the show days, October 15-20, 2019.

Exhibitor badges can also be used during build up and dismantle.

Can we park at the site during build-up?

During installation and dismantling, exhibitor’s car parks are free.

Is there a safety dress code during build-up?

Safety clothing is not mandatory.  However, we do recommend taking precaution while onsite during build up.

Will there be food available onsite during Build-Up and Dismantle?

Coming Soon!

 

SHOW INFORMATION

 

Admission Hours

Trade Days

Monday, October 16 – Press Day

Tuesday, October 15
8:30am - 5:00pm Exhibitor Access
1:00pm - 5:00pm Business Visitor Access

Wednesday, October 16 - Friday, October 18
8:30am - 5:00pm Exhibitor Access
9:30am - 5:00pm Business Visitor Access

 

Public Days

Saturday, October 19 - Sunday, October 20
8:30am - 5:00pm Exhibitor Access
9:30am - 5:00pm Business and Public Visitor Access

 

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?

 

The USA Pavilion Opening Ceremony takes place Tuesday, October 15, 2019.   Time TBD.

 

The reception and ceremony will begin with refreshments and networking followed by the playing of the U.S. and South Korea national anthems to begin the ceremony and brief remarks by Kallman Worldwide and U.S. Government Representatives. The event will culminate with the ceremonial ribbon cutting to officially “open” the U.S. Pavilion for business at Seoul ADEX.

 

Is there a dress code for show days?

Business Professional.

 

When and where can I pick up my Official Directory?

Click here to view the Exhibition Service Center, #2, where you can pick up your copy of the Official Directory.

 

Where can I find the Organizer’s Office?

Click here to view the organizer’s office, #3 on the show site plan.

 

How can I book a conference room with the USA Partnership Pavilion?

Visit the USA Pavilion Meeting Point once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

 

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

 

VENUE

Where does Seoul ADEX 2019 take place?

Venue

Seoul Airport, Seoul, South Korea
Add: 217 Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do 
South Korea
Map | Site Plan

 

Is dining available onsite?

Click here to view the locations of the 2 restaurants (#4) serving different types of food and various food trucks (#4A).

 

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking

 

What other points of interest are onsite?

Coming Soon!

 

Is WiFi available?

In addition to the internet services provided in the Meeting Point, there is FREE Wifi available for visitors who need limited access (checking emails).

 

Which security measures are in place?

HALL MONITORING

General surveillance of the show is the responsibility of Korea Aerospace Industries Association (KAIA) and is carried out in the very best conditions, yet this is an obligation of means and not of results. The show's security company is aware of an increase in thefts and will ensure increased surveillance in the common areas.

Car parks are not monitored, objects of value inside vehicles must not be left out to ensure they do not attract interest.

 

STAND SURVEILLANCE

Exhibitors are responsible for their own stands and must take all necessary precautions to ensure their equipment is protected and removed in the evening upon closing if no surveillance has been put in place.

Imported goods must be cleared by the Customs Service before being placed on the Exhibitor's stand.

Please note: Stand storage rooms are not secure premises.

 

THEFT PREVENTION

Due to an increase in theft noted during the assembly, opening and dismantling periods, some basic rules must be applied by the exhibitor:

  • Do not leave your personal belongings out (wallets, handbags, bags, etc.).
  • Do not leave mobile phones unattended.
  • In the evening, tidy away any valuable items (computers, laptops, tablets) in a lockable unit or take them home with you.
  • During the assembly and dismantling periods, one person must continuously be present at the stand.  This person serves as your only guarantee against theft.

 

What do I do in an emergency?

You may dial the following numbers for specific emergencies:

  • Fire, Emergency and Ambulance: 119
  • Police: 112
  • Medical Emergency: Medical Information Centre specifically aimed at foreigners in Seoul: 1339
  • National Intelligence Service: 111

Kallman Worldwide | USA Partnership Pavilion

Sharon Slender | Senior Exhibitor Services Specialist
SharonS@kallman.com | +1-201-251-2600 x111
 
Carolyn Carniaux | Project Manager
CarolynC@kallman.com | +1-201-251-2600 x140
 
Peter Kelley | Sales Associate
PeterK@kallman.com | +1-201-251-2600 x109
 
Samm Eichmann | Project Coordinator
SamanthaE@kallman.com | +1-201-251-2600 x126
 
Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 
Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 
Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion