Pacific 2019

Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.


International Convention Centre Sydney (ICC Sydney)

14 Darling Dr, Sydney NSW 2009, Australia

Show Hours

Trade Days
Tuesday, October 8– Wednesday, October 9
7:00am – 6:00pm Exhibitor Access
9:00am – 6:00pm Visitor Access

Thursday, October 10
7:00am – 9:00pm Exhibitor Access & Move-Out
9:00am – 5:00pm Visitor Access

Exhibitor Move-in and stand dresssing only, NO CONSTRUCTION​

Monday, October 7
9:00am – 5:00pm Exhibitor Access
**Exhibitor Badge, high vis vest and sturdy closed toes shoes compulsory

Build-Up and Dismantle

Exhibitor must have a valid Contractor Badge during Move-In and Move-Out. To recieve a Contractor Badge, you must complete the ICC Sydney (Rapid Global) Contractor Induction. Please see FORM 7 within the Exhibitor Online Manual.

Build-Up Hours:

Friday, October 4 – Sunday, October 6,       
07:00am – 11:45pm Contractor Access

Dismantle Hours: 

Thursday, October 10
09:00pm – 11:30pm Contractor Access

Friday, October 11
07:00am – 09:00pm

Exhibition Move-In and Move-Out Schedule

Safety Clothing

High visibility clothing or sturdy closed toes shoes are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.



Parking Information

ICC Sydney operates two 24 hour car parking stations with a total of 826 parking spaces.

Find additional parking information: here

Badge Information

Exhibitor Badging/Ticket Allocation

FORM 5: Exhibitor Badges is on the Pacific Exhibitor Online Manual  within your Login Account. Additional Exhibitor Badges can be purchased by clicking the ‘Buy More Badges’ if required.

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: August 26, 2019 

Mandatory | All Exhibitors


US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: August 26, 2019 

Mandatory | Turnkey Exhibitors


US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: August 26, 2019 

Optional | Turnkey Exhibitors


US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here! 

Deadline: August 26, 2019 

Optional | Turnkey Exhibitors


US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: August 26, 2019 

Optional | Turnkey Exhibitors


US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: August 2, 2019 

Mandatory | Space Only Exhibitors


US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: September 23, 2019 

Mandatory | All Exhibitors


Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: August 19, 2019 

Mandatory | All Exhibitors (if hosting co-exhibitors)


US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Pacific Exhibitor Services Team.

Pacific 2019 Online Manual
*Please contact your Kallman Worldwide Oshaira Mendez if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.


Turnkey Exhibitors

October 2, 2019 | Form 2- Onsite contact | Mandatory

August 09, 2019 | Form 4- Exhibitor Directory Entry | Mandatory

September 13, 2019 | Form3- Certificate of Insurance | Mandatory

September 27, 2019 | Form 5- Exhibitor Badges | Mandatory

September 16, 2019 | Form 7- Delegations | Optional


Space Only Exhibitors

August 2, 2019 | Form 1- Exhibition Regulations & Custom Builder Declaration​ | Mandatory

October 2, 2019 | Form 2- Onsite contact | Mandatory

August 09, 2019  | Form 4-  Exhibitor Directory Entry | Mandatory

September 13, 2019 | Form 3- Certificate of Insurance | Mandatory

September 24, 2019 | EDL- Electrical Order Form | Mandatory

September 27, 2019 | Form 5- Exhibitor Badges | Mandatory

September 16, 2019 | Form 7- Delegations | Optional

September 27, 2019 | Form 9- Safety Induction | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at
Contact: Bryce Larkin | | +1-702-691-9014


Ready to ship your tradeshow materials??? 

TWI Shipping Instructions

Commercial Invoice 










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Nancy Villari
If you're interested in sponsoring one of these events, please contact Kevin Tighe.


If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136


Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr


​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.


Download these graphics to add to any of your pre-show or on-site marketing pieces:




Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!


Click below to view the banners full size!




Your message, our media. Review the details below, and contact us for a la carte or bundled programs.


Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • ​Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.

Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!



Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: or email, ATTN: Shree Kumar


Pacific Hotel Tarrif- Coming Soon!


RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options:


Pacific Hotel Tarrif- Coming Soon!



International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options:



The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more




Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.



Visa Requirements

You must have a valid U.S. passport and a visa to enter Australia. Most U.S. passport holders traveling to Australia for tourism or business purposes for less than 90 days can obtain an Electronic Travel Authority (ETA). The ETA is an electronic label-free visa and can be obtained at the ETA website for a small service fee. Airlines and many travel agents in the United States are also able to apply for ETAs on behalf of travelers.

If you overstay your ETA or any other visa, even for short periods, you may be subject to exclusion, detention, and removal by the Australian Department of Immigration and Border Protection (DIBP).

If you are, travelling on a valid U.S. ePassport (a passport that contains an electronic chip) and are 16 years of age or older, you are eligible to use Australia’s automated border processing system, SmartGate, upon arrival in Australia. There is no additional enrollment process or fee to participate in SmartGate. Visit the SmartGate website for more information and for a list of participating airports in Australia.

Visit the Embassy of Australia website for the most current visa information.

Download and Print for your Travelers



Visa Requirements


You must have a valid U.S. passport and a visa to enter Australia. Most U.S. passport holders traveling to Australia for tourism or business purposes for less than 90 days can obtain an Electronic Travel Authority (ETA). The ETA is an electronic label-free visa and can be obtained at the ETA website for a small service fee. Airlines and many travel agents in the United States are also able to apply for ETAs on behalf of travelers.

More information:  Electronic Travel Authority (ETA)





How many badges will I receive and how to do I obtain them?


All personnel attending PACIFIC 2019 must be appropriately badged to enter. As an Exhibitor, you are allocated a number of Exhibitor Badges dependent on the size of your stand – these can be found within FORM 5 here.


Monday 2 October (Exhibitor set-up) 09:00am-05:00pm
Tuesday 3 October            07:00am-06:00pm
Wednesday 4 October      07:00am-06:00pm
Thursday 5 October          07:00am-05:00pm
 Thursday 5 October (Exhibitor pack-down) 05:00pm-09:00pm


Additional Exhibitor Badges can be purchased by clicking the ‘Buy More Badges’ if required. Additional Exhibitor Badges = AUD $150 inc gst per Exhibitor Badge

For additional customers, clients or staff who wish to attend the event, it is free to register as a Trade Visitor. Trade Visitors have access to PACIFIC 2019 during event open hours only. Trade Visitors can register via the Pacific website here:

Please visit the  Pacific 2019 Exhibitor Online Manual to log in and complete the Exhibitor Badge Form 5 by September 27, 2019




Where Can I Access Taxis?

The best taxi and Uber drop off and pick up locations include the new Iron Wharf Place next to Harbourside Shopping Centre and Zollner Circuit on the Southern end of ICC Sydney Theatre, both accessed via Darling Drive.


Water Taxi

A Water Taxi is a great option for getting to and from Darling Harbour. Water Taxi’s depart from The Rocks, Circular Quay, The Opera House and Luna Park.


Where Can I Get a Bus?

ICC Sydney has its own bus stop. Bus routes 389 and 501 stop at Harris Street near Allen Street – a 10-minute walk from ICC Sydney.


Where Can I Get the METRO?


A short walk from Central or Town Hall will take you directly to Darling Quarter, Tumbalong Park and Sydney Visitor Centre. Town Hall and Central Stations are a 10-minute walk from ICC Sydney.


Sydney Light Rail

The Light Rail travels right through a number of Darling Harbour stations including ICC Sydney’s stops, Convention Centre and Exhibition Centre. The Light Rail starts at Central Station in the CBD and travels to Dulwich Hill in the inner west.


Where are the Car Parks?

ICC Sydney has two car park facilities located within the Exhibition Centre and ICC Sydney Theatre, comprising a total of 826 car spaces. Additionally, there are a number of secure car parks located in and around Darling Harbour, the closest located at Harbourside Car Park, 100 Murray Street, Pyrmont.


Car Park Height: 2.2m



14 Darling Drive, Sydney, NSW 2000


ICC Sydney Exhibition Centre Car Park (Car Park 1) – OPEN

ICC Sydney Theatre Car Park (Car Park 2) - only open on event days in ICC Sydney Theatre


Operating hours:

 Monday to Sunday

 24 hours


Parking rates:

 0 - 1 hour               $18.00

 1 - 2 hours              $30.00

 2 - 3 hours              $38.00

 3 - 4 hours              $44.00

 4+ hours                 $49.00

 Lost ticket

 Per entry per day   $49.00

 Night rate               $28.00

 Entry after 5pm and exit before 4.00am              







What are the Build-Up & Dismantle Hours?

Friday, September 29th– Sunday, October 1st are designated as Build Days and access will only be given to persons that have a valid PACIFIC 2019 Contractor Badge.

Monday, October 2nd is for Exhibitor Move In and stand dressing only.

Exhibition Move-IN and Move-Out Schedule


What badges can I use during Build-Up and Dismantle?

Friday, October 4 – Sunday, October 6 Build-Up and Dismantle access is only with a valid Contractor Badge.

Contractor Badges will only be granted on a ‘necessary’ basis and only open to raw space exhibitors.  To gain access to the Venue during Build-Up and Dismantle all persons are also required to successfully complete the Venue Online Safety Induction. Please see FORM 7 Build Phase Access & Induction within the Exhibitor Online Manual.


Monday, October 7th Exhibitor Move In, Contractor Badges and Safety Induction are not required.


Can we park at the site during build-up?

ICC Sydney Exhibition Centre Car Park (Car Park 1)


Is there a safety dress code during build-up?

Hi visibility clothing, sturdy closed toe shoes must be worn at all times during the Build-Up and Teardown period.  Appropriate Personal Protective Equipment must be worn for all tasks that require it (e.g. safety glasses, gloves, hearing protection).


Monday, October 7th Exhibitor Move In, Hi visibility clothing and sturdy closed toed shoes are required.




Will there be food available onsite during Build-Up and Dismantle?

One café on the exhibition floor will be open on the Exhibitor set up day – Monday October 7.

There are ample food outlets attached to and in a short walking distance from ICC Sydney open over the weekend.


ICC Sydney is at the heart of its very own harbor waterfront precinct, set amongst retail spaces, entertainment venues and restaurants which offer delectable world class cuisines.

Learn More, please click here





Admission Hours


Exhibitors Access

Show Times

Monday, October 7

09:00am-05:00pm Exhibitor Bump in Day


Tuesday, October 8


09:00am Event open 06:00pm Halls close

Wednesday, October 9


09:00am Event open 06:00pm Halls close

Thursday, October 10

07:00am-09:00pm Exhibitor Bump out

09:00am Event open 05:00pm Halls close



When & where does the Official Opening Ceremony take place?

When: Tuesday, October 8th | 07:30am – 09:00am
Where: Parkside Ballroom
PACIFIC 2019 Official Opening Ceremony and Welcome Breakfast is hosted by Industry Defence and Security Australia Limited (IDSAL). This event is a by invitation only.


When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?

When: Tuesday, October 8th | 10:00 am (Time approximate)
Where: USA Partnership Pavilion
The reception and ceremony will begin with refreshments and networking followed by the playing of the U.S. and Australian national anthems to begin the ceremony and brief remarks by Kallman Worldwide and U.S. Government Representatives. The event will culminate with the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at PACIFIC 2019.


Is there a dress code for show days?

Appropriate business attire (or applicable military uniform) is required.



When and where can I pick up my Official Catalogue?

The PACIFIC 2019 Exhibitor Directory will be available online, via the Pacific Website in late August.


Where can I find the Organizer's Office?

The Organizer’s Office will be located at 1C16


Where can I find the Exhibitor Services’ Office?

The Official Suppliers will be located at 1C16


ICC EXHIBITOR SERVICES - Level 2 Foyer past Hall 4 southern end (ICC Sydney Staff operated)


How can I book a conference room with the USA Partnership Pavilion?

Please go to the USA Pavilion Meeting Point located in Booth 2B11 once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number




Where is the venue located?

International Convention Centre Sydney (ICC Sydney)

14 Darling Dr, Sydney NSW 2009
Map | Site Map

Driving directions


Is Dining avalable onsite during the show? 

Coming Soon

ICC Sydney is at the heart of its very own harbor waterfront precinct, set amongst retail spaces, entertainment venues and restaurants which offer delectable world class cuisines.

Learn More click here


What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Phone charging station
  • Conference Rooms available for booking


What other points of interest are onsite?

  • ICC Sydney Business Centre is located on the ground floor of the Convention Building (adjacent to the Exhibition building). For price list click here
  • ATMs are conveniently located at the ICC Sydney:
    •  convention center - beside the main café on ground level
    • exhibition center - southern end of level two
    • Theatre - adjacent to Customer Service Desk on level two.

ATMs can also be found at the adjacent Harbourside Shopping Centre and Darling Quarter.

  • A fully equipped medical center is located at the ground level of the convention center.


Is WiFi available?

Wireless connectivity is provided throughout the ICC Sydney.

For additional Internet services

 (Click here for pricing and order form)
                   (Click here for WIFI FAQ sheet)


Which security measures are in place?

Visitors should be aware; access control procedures will be in place. Visitors entering the exhibition venue will be subject to screening processes (similar to security checks undertaken at airports) and visitors should ensure that trade visitor badges are worn at all times when within the exhibition venue.


Official photographic identification (passport, driver's license, defense ID etc.) is necessary and must be carried with you at all times while attending PACIFIC 2019.


What do I do in an emergency?

Triple Zero (000) is the primary national emergency number in Australia.


Kallman Worldwide | USA Partnership Pavilion


Oshaira Mendez | Exhibitor Services Specialist | +1-201-251-2600 x134

Christa March | Project Manager | +1-201-251-2600 x116


Kevin Tighe | Sales Associate​ | +1-201-251-2600 x172


Nancy Villari | Project Coordinator | +1-201-251-2600 x104

Ann Kallman | Director, Creative Services | +1-201-251-2600 x113

Chris Meyer | Director, Marketing & Communications | +1-201-251-2600 x136

Alli Cozic | Social Media | @KallmanEWC | #USPavilion