Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
Targi Kielce S.A.
Zakładowa 1, 25-672 Kielce, Poland
Map | Venue Plan


Show Hours
Tuesday, September 3 – Thursday, September 5
Exhibitor Access: 8:00am to 7:00pm
Visitor Access: 10:00am to 5:00pm
Friday, September 6
Exhibitor Access: 8:00am to 4:00pm (dismantle commences)
Visitor Access: 10:00am to 3:00pm


Build-Up and Dismantle

Assembly Dates
Halls A, B, D, E, F, G, outdoor area- Access to Space Only Exhibitors
Monday, August 19 through Sunday, September 1
8:00am to 8:00pm
Monday, September 2
8:00am to 10:00pm

Hall F- Access to USA Pavilion Turnkey
Monday, September 2
8:00am to 10:00pm

Hall C
Thursday, August 1 through Sunday, September 1
8:00am to 8:00pm
Monday, September 2
8:00am to 10:00pm

Disassembly Dates
Halls B (non-military area), C, D, E, F, G, outdoor area
Friday, September 6
4:00pm to 11:59pm
Saturday, September 7
12:00am to 11:59pm
Sunday, September 8
12:00am to 11:59pm

Halls A, B
Sunday, September 8
4:00pm to 11:59pm
Monday, September 9 through Thursday, September 12
8:00am to 11:59pm


Safety Clothing

High visibility clothing or vest, helmet and covered footwear are not required for the build-up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.


Parking Information

Car Parks are located throughout the surrounding venue areas. Click here to view venue map of the parking areas. Each exhibiting company including co-exhibitors receive one car park card free of charge. Extra cards may be purchased on number 17, Form 4a.


Badge Information

Exhibitor is entitled to receive Exhibitor identification cards based on the size of the rented area:

SQM

Number of Badges

0-10

2

11-20

3

21- 50

4

51-75

6

76-100

8

101-150

10

150+

12

Each co-exhibitor receives two exhibitor identification cards no matter what the size of the rented area is. Additional exhibitor identification cards are available for purchase for $18USD each.

Service Identification cards, Exhibitor identification cards and car passes can be collected:

Date

Time

Location

August 19th – 23rd

8:00am to 4:00pm

Ground floor of administration building, room 8

August 26th – 30th

8:00am to 4:00pm

Ground floor of administration building, room 8

August 31st – Sept. 1st

9:00am to 6:00pm

Eastern Entrance Terminal

September 2nd

8:00am to 9:00pm

Eastern Entrance Terminal

September 3rd

7:30am to 12:00pm

Eastern Entrance Terminal

US1 - USA Partnership Pavilion Visitors Guide
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide.
Deadline: July 26, 2019
Mandatory | All Exhibitors
 


US2 - Turnkey Branding Form
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline Extended: July 19, 2019
Mandatory | Turnkey Exhibitors
 


US3-E - Electrical, Audio Visual and Lighting
•    Additional electrical outlets to give your presence more power.
•    Additional lighting to brighten and make your products shine.
•    Transformers to ensure your equipment will run without a glitch.
Deadline Extended: July 19, 2019
Optional | Turnkey Exhibitors
 


US3-F Furniture and Accessories Form
•    Carpet color and padding upgrades for a more polished look and enhanced comfort.
•    Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.
Preview furniture catalogue here!
Deadline Extended: July 19, 2019
Optional | Turnkey Exhibitors
 


US3-G Graphics Form
•    Full wall- “Seamless” graphics
•    Posters
•    Custom sizes available upon request
Deadline Extended July 19, 2019
Optional | Turnkey Exhibitors
 


US4 - Space Only Stand Design Submission
As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: July 1, 2019
Mandatory | Space Only Exhibitors
 


US5 - Onsite Contact Information
Opt-in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: August 23, 2019
Mandatory | All Exhibitors
 


 

Co-Exhibitor Form
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: July 5, 2019
Mandatory | All Exhibitors (if hosting co-exhibitors)

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide MSPO Exhibitor Services Team.

Conference Room Guidelines
 

 

There is a new procedure regarding the organizer Targi Kielce order form submissions.   All forms must be submitted to Sharon Slender, SharonS@kallman.com.  When completing any of the forms, save the document to include your company name and order form number.   If any of the forms require a fee, the organizers, Targi Kielce S.A. will send you the invoice and bank details to submit your payment.

Full Exhibitor Manual Link

Exhibitor Information Card- Coming Soon!

*Should you have any technical questions, click here to contact the appropriate MSPO service provider contact.   You may contact your Kallman Worldwide Exhibitor Services Specialist if you have additional questions.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need. 

Turnkey Exhibitors
July 8, 2019 | 4a/ 4b Supplementary Services and Logistics Service Order | Optional
July 8, 2019 | 7a Accommodation | Optional
July 8, 2019 | 8a Exhibitor's Catalogue Entry | Mandatory
July 8, 2019 | 8c Co-Exhibitor's Catalogue Entry | Mandatory if hosting Co-Exhibitors
July 8, 2019 | 9a Advertisement in Catalogue and Online | Optional
July 8, 2019 | 9b Digital Advertisement on Monitors | Optional
July 8, 2019 | 11 Exhibits Presented at Fair | Mandatory
August 3, 2019 | 7b Identification Cards (Entry Passes) | Mandatory

Space Only Exhibitors
July 8, 2019 | 2a Fitting Out of Exhibition Area | Mandatory
July 8, 2019 | 4a/ 4b Supplementary Services and Logistics Service Order | Optional
July 8, 2019 | 5 Technical Equipment Order | Mandatory
July 8, 2019 | 7a Accommodation | Optional
July 8, 2019 | 8a Exhibitor's Catalogue Entry | Mandatory
July 8, 2019 | 8c Co-Exhibitor's Catalogue Entry | Mandatory if hosting Co-Exhibitors
July 8, 2019 | 9a Advertisement in Catalogue and Online | Optional
July 8, 2019 | 9b Digital Advertisement on Monitors | Optional
July 8, 2019 | 11 Exhibits Presented at Fair | Mandatory
August 3, 2019 | 7b Identification Cards (Entry Passes) | Mandatory
 

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors on-site.  After the deadline, we cannot guarantee that the artwork will be installed for opening day of the show.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

 

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Samm Eichmann.
If you're interested in sponsoring one of these events, please contact Peter Kelley.
 


Click here to view all our MSPO Events and here to download a pdf.

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

 

 

SOCIAL MEDIA
Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

 

CO-BRANDED LOGO

Download this logo to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA or Canada Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

 

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.

 

 Promote your show presence to A&D decision-makers via the AIA dailyLead — a 100% opt-in daily e-newsletter delivered on behalf of the Aerospace Industries Association by our Digital Media Partner, SmartBrief. Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specific program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events worldwide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

MSPO Hotel Tariff (PDF)- Coming Soon!

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net
MSPO Hotel Tariff- Coming Soon!

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.
     

Visa Requirements

Poland is a party to the Schengen Agreement. This means that U.S. citizens may enter Poland for up to 90 days for tourist or business purposes without a visa. Your passport should be valid for at least three months for the period of stay. You need sufficient funds and a return airline ticket.

  • U.S. Passports must have at least three months remaining validity beyond your date of planned departure from the Poland.  If you travel to and from Poland to other Schengen countries you should have at least six months remaining validity on you U.S. passport beyond departure from the Schengen area. Air travelers to Poland may be denied boarding if their passports lack this remaining validity.
  • Polish citizens (including U.S.-Polish dual nationals or those with claims to Polish citizenship) must enter and depart Poland using a Polish passport.
  • You need a visa for stays longer than 90 days or to work or study in Poland.
  • Non-EU visitors must obtain a stamp in their passport upon initial entry into a Schengen country in order to depart the Schengen area without difficulty.

For further information on entry requirements and current visa information, please contact the consular section of the Embassy of Poland.

Download and Print for your Travelers.

On-site Quick Reference

INTERNATIONAL AIRPORT INFORMATION

Visa Requirements
Poland is a party to the Schengen Agreement. This means that U.S. citizens may enter Poland for up to 90 days for tourist or business purposes without a visa. Your passport should be valid for at least three months for the period of stay. You need sufficient funds and a return airline ticket. 
•    U.S. Passports must have at least three months remaining validity beyond your date of planned departure from the Poland.  If you travel to and from Poland to other Schengen countries you should have at least six months remaining validity on you U.S. passport beyond departure from the Schengen area. Air travelers to Poland may be denied boarding if their passports lack this remaining validity.
•    Polish citizens (including U.S.-Polish dual nationals or those with claims to Polish citizenship) must enter and depart Poland using a Polish passport.
•    You need a visa for stays longer than 90 days or to work or study in Poland.
•    Non-EU visitors must obtain a stamp in their passport upon initial entry into a Schengen country in order to depart the Schengen area without difficulty.
For further information on entry requirements and current visa information, please contact the consular section of the Embassy of Poland.


TRANSPORTATION & VENUE ACCESS

How many badges will I receive and how to do I obtain them?
Exhibitor is entitled to receive Exhibitor identification cards based on the size of the rented area:

SQM

Number of Badges

0-10

2

11-20

3

21- 50

4

51-75

6

76-100

8

101-150

10

150+

12


Each co-exhibitor receives two exhibitor identification cards no matter what the size of the rented area is. Additional exhibitor identification cards are available for purchase for $18USD each.

Service Identification cards, Exhibitor identification cards and car passes can be collected:

Date

Time

Location

August 19th-23rd

8:00am to 4:00pm

Ground floor of administration building, room 8

August 26th- 30th

8:00am to 4:00pm

Ground floor of administration building, room 8

August 31st – Sept. 1st

9:00am to 6:00pm

Eastern Entrance Terminal

September 2nd

8:00am to 9:00pm

Eastern Entrance Terminal

September 3rd

7:30am to 12:00pm

Eastern Entrance Terminal

 

Where Can I Access Taxis? 
Taxis are located outside of the main gate of the venue.

Where Can I Get a Bus?
Please visit the Zarzad Transportu Miejskiego W Kielcach website for more details on specific routes. 

Where are the Car Parks?
Car Parks are located throughout the surrounding venue areas. Click here to view venue map of the parking areas. Each exhibiting company including co-exhibitors receive one car park card free of charge. Extra cards may be purchased on form 4a.

Can I purchase a vehicle pass?
Each exhibiting company including co-exhibitors receive one car park card free of charge. Extra cards may be purchased on form 4a.


BUILD-UP & DISMANTLE

What are the Assembly & Disassembly Hours?
Assembly Dates
Halls A, B, D, E, F, G, outdoor area- Access to Space Only Exhibitors
Monday, August 19 through Sunday, September 1
8:00am to 8:00pm
Monday, September 2
8:00am to 10:00pm

Hall F- Access to USA Pavilion Turnkey
Monday, September 2
8:00am to 10:00pm

Hall C
Thursday, August 1 through Sunday, September 1
8:00am to 8:00pm
Monday, September 2
8:00am to 10:00pm

Disassembly Dates
Halls B (non-military area), C, D, E, F, G, outdoor area
Friday, September 6
4:00pm to 11:59pm
Saturday, September 7
12:00am to 11:59pm
Sunday, September 8
12:00am to 11:59pm

Halls A, B
Sunday, September 8
4:00pm to 11:59pm
Monday, September 9 through Thursday, 12
8:00am to 11:59pm

What badges can I use during Assembly and Disassembly?
During construction and dismantling of the stands, the Exhibitor may enter the exhibition area upon the presentation of a Service identification card. Service identification cards (free of charge) can be collected during the stand assembly period at the Entrance Terminal.

Is there a safety dress code during Assembly?
High visibility clothing or vest, helmet, and covered footwear are not required for the build-up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.


SHOW INFORMATION

Admission Hours
Tuesday, September 3 – Thursday, September 5
Exhibitor Access: 8:00am to 7:00pm
Visitor Access: 10:00am to 5:00pm
Friday, September 6
Exhibitor Access: 8:00am to 4:00pm (dismantle commences)
Visitor Access: 10:00am to 3:00pm

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?
Coming soon!

Is there a dress code for show days?
Business professional.

Where can I find the Organizer’s Office/Help Desk?
The organizer's office is located behind hall E near entry II (west entrance).  Click here to view location.


VENUE

Where does MSPO 2019 take place?
Targi Kielce S.A.
Zakładowa 1, 25-672 Kielce, Poland
Map | Venue Plan

Is dining available onsite?
Click here to view the variety of restaurants and cafés available throughout the halls of the venue.

What other points of interest are onsite?
Coming soon!

Is WiFi available?
Coming soon!

Which security measures are in place?
The exhibition is locked and sealed by the guards in the presence of the Hall Manager or Security Manager after the cleaning personnel have left the building.

What do I do in an emergency?
In the event of a fire occurring within the premises of Targi Kielce, the State Fire Brigade (tel. 998, 112), the Exhibitor Service Office, or a security employee have to be immediately notified. Until the arrival of the State Fire Brigade, instructions of the Security Manager have to be strictly followed, and after the arrival of the Fire Brigade—the instructions of the rescue and firefighting team.

In case of any other emergency, contact Exhibitor Service Office, or a security employee immediately.
 

Kallman Worldwide | USA Partnership Pavilion

Sharon Slender | Senior Exhibitor Services Specialist
SharonS@kallman.com | +1-201-251-2600 x111
 
Carolyn Carniaux | Project Manager
CarolynC@kallman.com | +1-201-251-2600 x140
 
Peter Kelley | Sales Associate
PeterK@kallman.com | +1-201-251-2600 x109
 
Samm Eichmann | Project Coordinator
SamanthaE@kallman.com | +1-201-251-2600 x126
 
Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 
Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 
Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion