Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
Doha Exhibition and Convention Center
Backside of Citycenter Mall
Westbay | Doha, Qatar
Map 


Show Hours

 

Mon, October 29

Tues, October 30

Wed, October 31

 

Show Days

Exhibitors

08:30am – 06:00pm

08:30am – 06:00pm

08:30am – 06:00pm

Visitors

09:30am – 05:00pm

09:30am – 05:00pm

09:30am – 04:00pm

Conference

 

09:30am – 05:00pm

10:00am – 01:00pm

 


Build-Up and Dismantle

Build Up

 

October 23, 2018

7am – 11pm

October 24, 2018

7am – 11pm

October 25, 2018

7am – 11pm

October 26, 2018

7am – 11pm

October 27, 2018

7am – 11pm

October 28, 2018

7am – 11pm

Official Main Contractor

Yes

Yes

Yes

Yes

Yes

Yes

Official Freight

Yes

Yes

Yes

Yes

Yes

Yes

Authorized ‘Space Only’ Exhibitors

Yes

Yes

Yes

Yes

Yes

Yes

All ‘Space Only’ Exhibitors

 

 

Yes

Yes

Yes

Yes

All Exhibitors

 

 

 

 

Yes

Yes

 

Dismantle

Wednesday, October 31st - Friday, November 2nd
(24 hours basis from 5pm Wednesday- 6pm Friday)

For safety reasons and to respect the other exhibitors still working, we thank you to avoid dismantling your booth and to move out your heavy equipment before 7.00 pm. on October 31st ,2018.

 

Safety Clothing
Safety Boots are required at all times during build-up and dismantle. Vest, helmets, gloves, safety eyeglasses are only needed for work with special risk.

Kallman Worldwide does not provide safety clothing.

 

 


Parking Information

Car Parks at the Doha Exhibition & Convention Center is an automated paid parking on a 24/7 basis. However, the parking operation hours where the car park is attended by Car Park Operators is from 7:00am to 1:00am (next day).

Escalating hourly basis car parking fees is applicable as follows:

  • 1-2 Hours: QR 5 (approx. $1.40)
  • 3-5 hours: QR 5 each additional hour  (approx. $1.40)
  • 5+ hours: QR 10 each additional hour (approx. $2.75)
  • Maximum per day: QR 150 (approx. $40.00)
  • Lost Ticket: QR 150 (approx. $40.00)

Vehicles are not allowed to park overnight.  Qatari Riyals, British Pounds, Euro & U.S. Dollars are also accepted by the exit cashier.

 


Badge Information

SQM

EXHIBTOR PASSES

12 - 14 sqm

4 badges

15 - 17 sqm

5 badges

18 - 20 sqm

6 badges

21 - 23 sqm

7 badges

24 - 26 sqm

8 badges

Passes can be registered on your Online Exhibitor Area.

Please note that the badges will NOT be sent to the exhibitors; once registered online the ‘e-badge” is available in your exhibitor area: you will have to transform them into hard copy onsite, at the entrance of the exhibition hall.

US1 - USA and Canada Partnership Pavilions Visitors Guide

As an exhibitor in the USA and Canada Partnership Pavilions, your company is entitled to a free listing in USA and Canada Partnership Pavilion Visitors Guide.

Deadline: October 1

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: October 4

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: September 26

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: October 4

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: October 4

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA and Canada Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: October 5

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: October 19

Mandatory | All Exhibitors

 

US6 - Press Release & News Form

Submit your news for the USA and Canada Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: October 12

Optional | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand. Co-Exhibitor Fee: $575

Deadline: September 3

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

 

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Milipol Qatar Exhibitor Services Team.

Exhibitor Manual
Milipol Customer Zone
Organizer Deadline Checklist (PDF)
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details or read more about how to reset your password.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
September 20, 2018 | Form 16 Vehicle Registration & Heavy Material | Mandatory
September 23, 2018 | Form 9- Stand Catering | Optional
September 23, 2018 | Form 12- Security | Optional
September 23, 2018 | Form 13- Stand Cleaning | Optional* Basic booth cleaning is included with your turnkey package. If you require any additional equipment cleaning, please order additional.
September 24, 2018 | Form 1- Free Invitation Cards | Optional
September 24, 2018 | Catalogue Entry | Mandatory
October 19, 2018 | Exhibitor Badges | Mandatory

Space Only Exhibitors
September 20, 2018 | Form 16 Vehicle Registration & Heavy Material | Mandatory
September 23, 2018 | Form 9- Stand Catering | Optional
September 23, 2018 | Form 12- Security | Optional
September 23, 2018 | Form 13- Stand Cleaning | Optional
September 24, 2018 | Form 1- Free Invitation Cards | Optional
September 24, 2018 | Catalogue Entry | Mandatory
October 1, 2018 | Form 3- Power Mains, Electrical Fittings | Mandatory
October 8, 2018 | Form 17- Stand Design Approval | Mandatory
October 19, 2018 | Exhibitor Badges | Mandatory

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA and Canada Partnership Pavilions serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014


Ready to ship your tradeshow materials???  Check out the below links for details and instructions.

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Caitlin Berman.
If you're interested in sponsoring one of these events, please contact Brian Keller.


USA and Canada Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Coming Soon!


USA and Canada VIP Reception

Coming Soon!


Delegations

Coming Soon!

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA or Canada Partnership​ Pavilion exhibitor, you may submit show news to be included in the Pavilion Preview press release — at no cost. The link to access the form for submitting your information will be up soon!

Here's an example of one of our latest releases in the meantime: 
AT MSPO 2018, U.S. DEFENSE AND SECURITY SUPPLIERS PITCH PARTNERSHIP TO HELP PROTECT POLAND AND NATO ALLIES​

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA and Canada Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 


Contacts

For additional information or special requests, contact:
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

Alli Cozic, Content and Social Media Coordinator
+1-201-251-2600 x101
AlliC@kallman.com

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

 CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

 USA PARTNERSHIP PAVILION LOGOS

 CANADA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA or Canada Partnership Pavilion booth at the show!

DOWNLOAD USAPP BANNERS DOWNLOAD CANADA BANNERS

 

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA and Canada Partnership Pavilions offers multiple advertising options.

The centerpiece of our program is the Visitors Guide to the USA and Canada Partnership Pavilions. It's essential reading for international buyers looking for U.S. and Canadian suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA and Canada Partnership Pavilions receives a free listing in the Guide and a cross-reference in their product or service categories.

  • Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.

​Promote your show presence to A&D decision-makers via the AIA dailyLead — a 100% opt-in daily e-newsletter delivered on behalf of the Aerospace Industries Association by our Digital Media Partner, SmartBrief. Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA and Canada Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

Milipol Qatar Hotel Tariff (PDF)
 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

Travel.Ca

The Travel Advice and Advisories are the Government of Canada’s official source of destination-specific travel information. They give you important advice to help you to make informed decisions and to travel safely while you are abroad. No matter where you plan to travel, make sure you check the Travel Advice and Advisories page for your destination twice: once when you are planning your trip, and again shortly before you leave. Safety and security conditions may change between the date you book your travel and your departure date.

Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 

Registration of Canadians Abroad

Registration of Canadians Abroad is a free service that allows the Government of Canada to notify you in case of an emergency abroad or a personal emergency at home. The Canadian government encourages you to register whether you are planning a vacation or living abroad. Read More

By enrolling in Registration of Canadians Abroad, you will receive:

  • Important information before or during a natural disaster or civil unrest.
  • Instructions during emergencies.
  • Important changes or updates to the Travel Advice and Advisories for the country for which you registered.

 


Visa Requirements

When traveling on a U.S. or Canadian passport, the Government of Qatar does not require prior visa arrangements and travelers my obtain a free visa waiver upon arrival.  The waiver is valid for 30 days from the date of issuance and entitles the holder to spend up to 30 days in Qatar, or multiple entries during the 30-day validity.  Passports must have a minimum validity of six months.

Be sure to leave Qatar before your visa expires.  The Qatari Government charges as much as USD $55/ CAN $70 for each day that you overstay your visa, up to USD $3,300/ CAN $4,300. For more information Read More.

Kallman Worldwide | USA and Canada Partnership Pavilions

Keira Langan | Exhibitor Services
KeiraL@kallman.com | +1-201-251-2600 x189
 

Kim Keogh | Program Manager
KimK@kallman.com | +1-201-251-2600 x103
 

Brian Keller | Sales Lead
BrianK@kallman.com | +1-201-251-2600 x148
 

Caitlin Berman | Project Coordinator
CaitlinB@kallman.com | +1-201-251-2600 x188
 

Ann Kallman | Director Creative Services
AnnK@kallman.com | +1-201-251-2600 x113

 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion