Welcome to the Exhibitor Zone

Venue

Dubai World Trade Centre
Sheikh Zayed Rd
Dubai - United Arab Emirates
Map


Show Hours

Tuesday, February 14th
8:00am - 6:30pm Exhibitor Access
10:00am- 6:00pm Visitor Access
Wednesday, February 15th
9:00am - 6:30pm Exhibitor Access
10:00am - 6:00pm Visitor Access
Thursday, February 16th
9:00am - 8:00pm Exhibitor Access
10:00am - 6:00pm Visitor Access


Build-Up and Dismantle

BUILD-UP DATES
Saturday, February 11, 2017
8:00am – 8:00pm Access to Space Only Contractors
Sunday, February 12, 2017
8:00am – 10:00pm Access to Space Only Contractors
2:00pm – 10:00pm Access to Exhibitors (Space Only & Turnkey)
Monday, February 13, 2017
8:00am – 10:00pm Access to Space Only Contractors
8:00am – 10:00pm Access to Exhibitors (Space Only & Turnkey)
All stand construction must be completed by 6:00pm on Monday, February 13, 2017.
All stand dressing and exhibit set up must be completed by 10:00pm on Monday, February 13, 2017.

DISMANTLE DATES
Thursday, February 16, 2017
6:30pm – 10:00pm
Friday, February 17, 2017
8:00am – 3:00pm Dismantling of Stands & Clearing of Hall

Safety Clothing

The use of personal protective equipment is mandatory where there is a foreseeable risk of a requirement to prevent injury. High visability clothing, foot protection & head protection are required onsite during build-up and dismantle period. Read more here.


Parking Information

Car Parks 1A, 1B, and 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1).  Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure.  If the parking token is lost, a lost parking token fee will be charged in addition to the respective hourly parking charges and is not refundable.


Badge Information

Stand Size No. of Badges
less than 20 sqm 7
20 - 40 sqm 14
40 - 60 sqm 21
60 - 80 sqm 28
80 - 100 sqm 35
100 - 200 sqm 60
200 - 300 sqm 80
Over 300 sqm 100

All badges can be collected from the Organizers Office, located by the entrance of Hall 3 from 10:00am onwards on Sunday, February 12, 2017.

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after Thursday, January 19th, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

KW1 - The Guide to U.S. International Pavilion Exhibitors

Deadline: January 3, 2017

Mandatory | All Exhibitors

 

KW2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: January 4, 2017 +20%

Mandatory | Turnkey Exhibitors

 

KW3 - Accessories

Additional accessories and graphics are a great way to stand out from the crowd.

  • Add custom company logos on your headers and counters to help your company name pop.
  • Graphics in multiple sizes such as “seamless”, full panel and poster size.
  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.
  • Additional electrical outlets to give your presence more power.

Preview furniture catalog here!

Deadline: January 4, 2017 +20%

Optional | Turnkey Exhibitors

 

KW4 - Space Only Stand Design Submission

As part of the U.S. International Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: November 22, 2016

Mandatory | Space Only Exhibitors

 

KW5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: February 13, 2017

Mandatory | All Exhibitors

 

Co- Exhibitor Form

Deadline: December 20, 2016

Mandatory | All Exhibitors (if hosting co- exhibitors)

 

Press Release & News Form

Submit your news for the U.S. International Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: January 23, 2017

Optional | All Exhibitors

 

KW2 & KW3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Middle East Electricity Exhibitor Services Team.

https://mee.exhibition-manual.com/Public/Login

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
January 05, 2017 EXTENDED! January 12, 2017 EXTENDED! January 16, 2017 | Official Catalogue Entry | Mandatory
January 17, 2017 | Data & Telecom Services | Optional
January 17, 2017 | Stand Cleaning Services | Optional* Vaccum and furniture wipe down is complementary with the Turnkey Package. Any special equipment cleaning requires additional purchase.
January 17, 2017 | Stand Catering | Optional
January 17, 2017 | Security Services | Optional
January 19, 2017 | Badge Entry | Mandatory

Space Only Exhibitors
November 29, 2016  | Contractor Details | Mandatory
November 29, 2016  | Stand Build Designs | Mandatory
November 29, 2016  | Contractor Agreement | Mandatory
November 29, 2016  | Subcontractor Details | Mandatory
January 05, 2017 | Official Catalogue Entry | Mandatory
January 17, 2017 | Data & Telecom Services | Optional
January 17, 2017 | Stand Cleaning Services | Optional
January 17, 2017 | Stand Catering | Optional
January 17, 2017 | Security Services | Optional
January 19, 2017 | Badge Entry | Mandatory
January 25, 2017 | Electrical Requirements | Mandatory

We offer a variety of graphic options to enhance your booth including posters, full panels & seamless graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you with the service you expect, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Services Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

Middle East Electricity U.S. Pavilion Catalogue (PDF) - Deadline: February 9, 2017

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV Middle East Electricity U.S. Pavilion Price List and submit to Sophie Moore (SophieM@smart-av.com).  Please copy me (KeiraL@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our KW3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieM@smart-av.com so that they can ensure compatibility and expedite set up onsite.

Shipping and Freight Handling


As the official freight forwarder of the U.S. International Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS or PDF)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Caitlin Berman.
If you're interested in sponsoring one of these events, please contact Mike Petrassi.

U.S. International Pavilion Opening Ceremony & Ribbon Cutting

       Hosted by: Kallman Worldwide
       In Coordination with: U.S. Department of Commerce

When: Tuesday February 14, 2017 | 11:00am

Where: U.S. Meeting Point #S1.J46

Join invited guest of honor, Ambassador Barbara A. Leaf and other distinguished guests for the official opening & ribbon cutting of the U.S. International Pavilion. (*Following the official show opening ceremony)

 


U.S. Pavilion Exhibitor Dhow Boat Dinner Cruise Event | RSVP is required, email Caitlin Berman.

When: Wednesday February 15, 2017 | 8:30pm - 10:30pm

Where: Deira Creek behind National Bank of Dubai & next to the Sheraton Creek Hotel

Join us for an evening of fun cruising down the Dubai creek. Enjoy music, a Tanura dance show, cocktails and dinner in a dhow boat.
Bus Transportation Provided – Pick-up Location: Dubai World Trade Center around 7:45pm
 

 

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a U.S. International Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. Access to the form to submit your information COMING SOON! 


Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to U.S. International Pavilion exhibitors. 

Follow @KallmanEWC and join the #USPavilion conversation!

Twitter @KallmanEWC Facebook LinkedIn Instagram Kallman Worldwide Flickr Albums

Keep up with @MEElectricity & #MEE17

Twitter @MEElectricity Facebook @MEElectricity LinkedIn MEE Group Middle East Electricity YouTube

Hotel and Travel Partner

 

 

JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/

Middle East Electricity Hotel Tariff (PDF)


International Communication


Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov


The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program. Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print for your Travelers

BUILD-UP & DISMANTLE

What are the Build-Up & Dismantle Hours?

BUILD-UP DATES
Saturday, February 11, 2017
8:00am – 8:00pm Access to Space Only Contractors
Sunday, February 12, 2017
8:00am – 10:00pm Access to Space Only Contractors
2:00pm – 10:00pm Access to Exhibitors (Space Only & Turnkey)
Monday, February 13, 2017
8:00am – 10:00pm Access to Space Only Contractors
8:00am – 10:00pm Access to Exhibitors (Space Only & Turnkey)
All stand construction must be completed by 6:00pm on Monday, February 13, 2017.
All stand dressing and exhibit set up must be completed by 10:00pm on Monday, February 13, 2017.

DISMANTLE DATES
Thursday, February 16, 2017
6:30pm – 10:00pm
Friday, February 17, 2017
8:00am – 3:00pm Dismantling of Stands & Clearing of Hall

Where are the Car Parks during build-up & show days?

Car Parks 1A, 1B, and 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1).  Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure.  If the parking token is lost, a lost parking token fee will be charged in addition to the respective hourly parking charges and is not refundable.

Is there a safety dress code during build-up?

Yes, high visibility vest, hard hat, and steel toe shoes.

How do I obtain a vehicle pass for contractors during build-up & dismantle??

Due to the size of MEE, contractors will be directed to an off-site location where they will be processed for contractor badge collection before entering the badge queuing system.  Contractors will be issued with an “access pass” and then directed to the appropriate marshalling yard. Vehicles that head directly to the marshalling yards without the “access pass” will be refused entry and will be directed back to the holding area.  As of November 1st, the off-site location is still pending, please contact the Organizers’ for further information. Please note that this process will be in place for all build-up and dismantle days.

TRANSPORTATION & VENUE ACCESS

Admission Hours

 

Tues. February 14

Wed. February 15

Thurs. February 16

 

Show Days

Exhibitors

8:00am – 6:30pm

9:00am – 6:30pm

9:00am – 8:00pm

Visitors

10:00am – 6:00pm

10:00am – 6:00pm

10:00am – 6:00pm

How many badges will I receive and how to do I obtain them?

Stand Size No. of Badges
less than 20 sqm 7
20 - 40 sqm 14
40 - 60 sqm 21
60 - 80 sqm 28
80 - 100 sqm 35
100 - 200 sqm 60
200 - 300 sqm 80
Over 300 sqm 100

All badges can be collected from the Organizers Office, located by the entrance of Hall 3 from 10:00am onwards on Sunday, February 12, 2017.

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after Thursday, January 19th, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

How to I obtain VIP exhibitor badges?

Coming soon!

Where can I get a bus, taxi, or train?

TAXI

A taxi stand is available next to the Ibis hotel, please walk past the hotel and cross the road – you will see the taxi stand in front of you.

BUS

No busses are available.

TRAIN

The World Trade Centre metro station allows direct access to the Venue from prominent locations around Dubai. The station (number 22) is on the Red Line within Zone 5. Trains run every 7 minutes to all major business, tourist, and residential areas and include options such as Park and Ride or feeder buses connecting neighborhoods to the metro.

Station Hours:  Red Line

Green Line

Thursday – 5:30am to 1:00am

Friday – 10:00am to 1:00am

Saturday to Wednesday – 5:30am to 12:00 (midnight)

Thursday – 5:00am to 1:00am

Friday – 10:00am to 1:00am

Saturday to Wednesday – 5:50am to 12:00 (midnight)

http://www.dubaimetro.eu/

Is there a Shuttle Service?

No. Metro & Taxi services only. As well as car parks.

Where are the Car Parks?

Car Parks 1A, 1B & 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1).  Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure.  If the parking token is lost, a lost parking token fee will be charged in addition to the respective hourly parking charges and is not refundable.

SHOW INFORMATION

When & where does the Official Opening Ceremony take place?

The Official Opening Ceremony will be at 10:00am on Tuesday, February 14, 2017.  Location TBD.

Is there a dress code for show days?

Wear something comfortable and appropriate for the Middle East. The weather in Dubai is usually either warm or very hot. However, the conference rooms can be cold so bring a jacket or cardigan. It is suggested that women dress conservatively, covering the shoulders.

When and where can I pick up my Official Catalogue?

Trade Centre Arena stand SAE01 – opposite Hall 1 – the Show Catalogue collection point.

Where can I find the Organizer’s Office?

Organizers Office is located by the entrance of Hall 3.

Hours:

Saturday

February 11

8:00am – 10:00pm

Sunday

February 12

8:00am – 10:00pm

Monday

February 13

8:00am – 10:00pm

Tuesday

February 14

8:00am – 6:30pm

Wednesday

February 15

9:00am – 6:30pm

Thursday

February 16

9:00am – 8:00pm

Friday

February 17

9:00am – 3:00pm

How can I book a conference room with the U.S. Pavilion?

Coming Soon!

VENUE

Where does Middle East Electricity 2017 take place?

Dubai World Trade Centre (DWTC)
P.O. Box 9292,
Dubai, United Arab Emirates
View Location on a map here.

Is dining available onsite?

There are a number of cafés and restaurants located throughout the Dubai World Trade Centre and the two adjacent hotels (the Novotel and the Ibis) which will be in operation during the exhibition opening hours. There will also be a number of cafés for light refreshments available in the concourse.

What Services are offered in the U.S. International Pavilion?

The Meeting Point, location coming soon! will be open during show hours and is reserved exclusively for exhibitors and their guests. It is not open to the public and all exhibitors are required to wear a U.S. Pavilion lanyard or U.S. Pavilion access sticker to enter the Meeting Point. 
Here, we will offer:
• Complimentary refreshments
• Coffee, hot tea, and a selection of cold beverages
• Phone charging station
• Welcome desk

What other points of interest are located onsite?

The following facilities are available at the Dubai Wold Trade Centre (DWTC):
• Emirates NBD Bank, located on the concourse between Hall 3 & 4, OR adjacent to Sheikh Maktoum Hall, opposite Hall 8.
• Various ATM machines, on the concourse adjacent to Halls 3, 6 & 8.
• A General Post Office, on the concourse, adjacent to Sheikh Maktoum Hall.
• Al Rostamani Money Exchange, on the concourse, adjacent to Hall 6.
• A Business Centre is located next to the Hall 3 entrance on the concourse and is called Spectrum Printing Press.

Is WiFi available?

The complex offers WIFI as a paid business service.

Which security measures are in place?

While every precaution is taken to ensure the safety and security of personnel and equipment, Dubai World Trade Centre cannot accept any responsibility whatsoever for any injury, loss, damage or any consequential losses which may befall on your personnel and their property.

24 hour general security for the Exhibition will be controlled by the Organizers in conjunction with the Dubai International Convention & Exhibition Centre. We strongly recommend that any valuable items be kept under constant supervision and removed each evening. Stands should not be left unattended at any time. Small / attractive items should be kept under constant supervision and removed each evening.

Exhibitors requiring temporary security services on their stand should contact DWTC directly for a quote. Security other than DWTC’s security personnel will not be allowed, fines and imprisonment may result if the police find security guards stationed on your stand and they are not supplied by DWTC. This is in compliance with the UAE’s Laws and Regulations – Ministerial Decision # 587 – 2008 Federal Law # 37 which came into force from 1 June 2009. If you require stand security please complete Form #16 to place your order.

What do I do in an emergency?

The following facilities are available during the period of build-up, exhibition opening hours and break down:
• EMS / First Aid Centre is located between Halls 4 & 5
• An Ambulance Service will be called in by EMS (Emergency Medical Services) upon need
• A pharmacy is located adjacent to Hall 6
Please note the phone number for EMS / the First Aid Centre is + 971 4 306 4040 and internally the extension will be 4040.

Is there a lost and found?

A lost and found area is located on Level 1, above Hall 8, in which items are stored for safekeeping until reasonable proof of ownership is presented at the collection point. The lost and found office operates 24 hours, 7 days a week and can be contacted on: Tel: +971 (0)4 306 4600.

Kallman Worldwide | U.S. Pavilion

Keira Langan | Exhibitor Services Specialist
KeiraL@kallman.com | +1-201-251-2600 x189
 

Kim Keogh | Project Manager
KimK@kallman.com | +1-201-251-2600 x103
 

Krismely Santana | Sales Lead
KrismelyS@kallman.com | +1-201-251-2600 x126
 

Caitlin Berman | Project Coordinator
CailtinB@kallman.com | +1-201-251-2600 x188
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion