Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
Santiago International Airport
Pudahuel, Diego Barros Ortiz 2300,
Santiago, Pudahuel, Región
Metropolitana, Chile

Map | Site Map | Parking Diagram
 


 

Trade Days
Tuesday, March 31st
8:30am - 12:00 noon - Exhibitor Access - Gate No. 2 Only

12:00 noon - 5:00pm - Exhibitor Access - All Gates

8:30am - 12:00 noon - Professional Visitor Access – Gate No. 2 Only

12:00 noon - 5:00pm - Professional Visitor Access - All Gates

Wednesday, April 1st - Friday, April 3rd
8:30am - 5:00pm - Exhibitor Access - All Gates

10:00am - 5:00pm – Professional Visitor Access - All Gates


General Public Days
Saturday, April 4th - Sunday, April 5th
8:30am - 5:00pm - Exhibitor Access - Gate No. 2 Only
10:00am - 5:00pm - General Public Access - All Gates

 

Build-Up and Dismantle

Build-Up

Monday, January 6th- Friday, March 16th

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

Monday, March 16th – Saturday, March 28th

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

Monday, March 23rd- Saturday, March 28th

8:00am – 5:00pm Hall’s aisle carpeting

 

Build-up Deadline and turnover

Sunday, March 29th

12:00pm - Transitory projects, basic stands, special projects

3:00pm – 6:00pm - Basic stands and special handover to the exhibitors

Sunday, March 29th

Hall Closing- There will be no access to the halls to finish works. Final cleaning process starts. Stand fitters or builders are not allowed into the halls.

 

Dismantle

Sunday, April 5th

5:00pm - Exhibitors’ minor elements removed by hand

6:00pm- AV equipment and products removed by hand

7:00pm- Equipment and products removed by a service company’s vehicle 

Monday, April 6th- Thursday April 30th

8:00am – 4:00pm - Transitory projects

Monday, April 6th- Friday, April 17th

8:00am – 4:00pm – Basic Stands, Special project stands, and chalets

 

 


Safety Clothing

The staff moving heavy cargo must wear reflective safety vests, and cannot lift weights over the maximum stated on legal regulations.

Personal safety elements like helmets, gloves, specs, harnesses, cords, safety vests, and shoes must be certified by the inspection authorities and be in good condition.

 


Parking Information

There are several parking lots inside the fair venue, for exhibitors, service companies and general public. Each of them has been properly marked as the following image

Sector A (Chalets): Exhibitors.

Sector B (FIDAE Headquarters): Authorities.

Sector C (Behind FIDAE headquarters): Organization & Conferences.

Sector D (Fenced parking lot): Exhibitors.

Sector E (Parking lot): Organization

Sector F (Behind the Transportation Unit parking lot): Delegation & Institutional Buses.

Sector G (North West Parking lot): Service Companies.

Sector 1 (FIDAE’s interior parking lot): Visitors, Authorities & Delegation Buses.

Sector 2 (Exterior parking lot, Diego Barros Ortiz): Visitors.

Sector 3 (Exterior parking lot, Lo Boza): Visitors

The event parking lots are for the exclusive use of the participants or attendants holding a valid parking pass. Likewise, the parking lots can be used by visitors during the weekend and trade visitors during the week. However, they need to buy a daily ticket for parking spots according to the category.

The use of the parking lot sectors assigned by the Organization must follow the indications on the official parking ticket provided.

 


Badge Information

All exhibitors must complete de Badge form in order to create their individual and nontransferrable badges to access the fair venue free of costs. This form is found on the FIDAE website’s online services. 

The exhibitors’ free access to the fair venue will only be allowed by presenting the corresponding badge. 

The FIDAE Organizing Committee reserves the right to reject any registration request done by the exhibitors when it involves people under 18 years of age.

People invited by the exhibitors must carry a Trade Day Invitation to enter the fair venue. If they do not bring this invitation, then they must purchase a trade ticket from the ticket offices. 

The FIDAE Organizing Committee reserves the right to perform identity checks, so the people register under the exhibitor category, and their guests, must carry at all times their passports and/or IDs to check the information of the badge.   

 

 

CAN1 - Canada Partnership Pavilion Visitors Guide

As an exhibitor in the  Canada Partnership Pavilion, your company is entitled to a free listing in the Canada Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: January 31, 2020

Mandatory | All Exhibitors

 

CAN2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: March 2, 2020

Mandatory | Turnkey Exhibitors

 

CAN3-E - Electrical and Lighting Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch

Deadline: March 2, 2020

Optional | Turnkey Exhibitors

 

CAN3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: March 2, 2020

Optional | Turnkey Exhibitors

 

CAN3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: March 2, 2020 *Graphic orders AND Files are due by the March 2, 2020 deadline*

Optional | Turnkey Exhibitors

 

CAN4 - Space Only Stand Design Submission

As part of the Canada Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: March 2, 2020

Mandatory | Space Only Exhibitors

 

CAN5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: March 20, 2020

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: January 31, 2020

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

 

CAN2 & CAN3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide FIDAE Exhibitor Services Team.

Online Manual Link - Coming Soon!
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
November 24, 2019 | Form 2 | Mandatory

Space Only Exhibitors
November 24, 2019 | Form 2 | Mandatory

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

As the official freight forwarder of the Canada Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Eva Camus.
If you're interested in sponsoring one of these events, please contact Jason Rubin or Claudia Caceres.


Canada Partnership Pavilion Event Schedule - Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to Canada Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

 

CANADA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your  Canada Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the Canada Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the Canada Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for  Canadian suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the  Canada Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • ​Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile Canada Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

FIDAE Hotel Tarrif - Coming Soon!

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

FIDAE Hotel Tarrif - Coming Soon!

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 

Travel.Ca

The Travel Advice and Advisories are the Government of Canada’s official source of destination-specific travel information. They give you important advice to help you to make informed decisions and to travel safely while you are abroad. No matter where you plan to travel, make sure you check the Travel Advice and Advisories page for your destination twice: once when you are planning your trip, and again shortly before you leave. Safety and security conditions may change between the date you book your travel and your departure date.

Read more

 

 

Registration of Canadians Abroad

Registration of Canadians Abroad is a free service that allows the Government of Canada to notify you in case of an emergency abroad or a personal emergency at home. The Canadian government encourages you to register whether you are planning a vacation or living abroad. Read More

By enrolling in Registration of Canadians Abroad, you will receive:

  • Important information before or during a natural disaster or civil unrest.
  • Instructions during emergencies.
  • Important changes or updates to the Travel Advice and Advisories for the country for which you registered.


 

Visa Requirements

Canadian citizens are subject to all Chilean immigration laws. Canadian citizens should familiarize themselves with such laws before traveling to, or residing in, Chile. Read More.

Although most Canadians do not need a visa to visit Chile, all tourists are issued a tourist card—valid for a maximum period of up to 90 days—upon arrival. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure.

An extension of stay for another 90 days can be requested at the Chilean immigration office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.

FAQ AND SHOW INFORMATION

INTERNATIONAL AIRPORT INFORMATION

 

Visa Requirements

CANADA
Canadian citizens are subject to all Chilean immigration laws. Canadian citizens should familiarize themselves with such laws before traveling to, or residing in, Chile. Read More.

Although most Canadians do not need a visa to visit Chile, all tourists are issued a tourist card—valid for a maximum period of up to 90 days—upon arrival. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure.

An extension of stay for another 90 days can be requested at the Chilean immigration office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.

 

 

 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

(6) Exhibitor badges per 16sqm

If you require additional badges they can be purchased for an additional USD 100.00 by filling out the Form on page 49

 

Where Can I Access Taxis?

There are no taxi stands located onsite. Exhibitors will have to call to schedule a taxi service.

 

Where Can I Get a Bus?

There is a bus stop located at the edge of the venue.

 

Where are the Car Parks?

There are several parking lots inside the fair venue, for exhibitors, service companies and general public. Each of them has been properly marked here

 

Sector A (Chalets): Exhibitors.

Sector B (FIDAE Headquarters): Authorities.

Sector C (Behind FIDAE headquarters): Organization & Conferences.

Sector D (Fenced parking lot): Exhibitors.

Sector E (Parking lot): Organization

Sector F (Behind the Transportation Unit parking lot): Delegation & Institutional Buses.

Sector G (North West Parking lot): Service Companies.

Sector 1 (FIDAE’s interior parking lot): Visitors, Authorities & Delegation Buses.

Sector 2 (Exterior parking lot, Diego Barros Ortiz): Visitors.

Sector 3 (Exterior parking lot, Lo Boza): Visitors

The event parking lots are for the exclusive use of the participants or attendants holding a valid parking pass. Likewise, the parking lots can be used by visitors during the weekend and trade visitors during the week. However, they need to buy a daily ticket for parking spots according to the category.

The use of the parking lot sectors assigned by the Organization must follow the indications on the official parking ticket provided.

Where can I park? 

Exhibitor Parling                                                                                                                                                           General Parking

  

 

Can I purchase a vehicle pass?

Each 32sqm stand will receive (1) packing pass.

 

If you require more parking passes, you can purchase for USD 170.00 (including VAT) by filling out this Form on page 47. ( Please read the procedures on page 34, as noted on the form)

 

 

 

BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?

 

Build-Up

Monday, January 6th- Friday, March 16th 

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

 

Monday, March 16th – Saturday, March 28th

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

 

Monday, March 23rd- Saturday, March 28th

8:00am – 5:00pm Hall’s aisle carpeting

 

Dismantle

Sunday, April 5th

5:00pm - Exhibitors’ minor elements removed by hand

6:00pm- AV equipment and products removed by hand

7:00pm- Equipment and products removed by a service company’s vehicle 

 

Monday, April 6th- Thursday April 30th

8:00am – 4:00pm - Transitory projects

 

Monday, April 6th- Friday, April 17th

8:00am – 4:00pm – Basic Stands, Special project stands, and chalets

 

Is there a safety dress code during build-up?

High visibility clothing or vest, and covered footwear are required for the build-up and dismantle period.

 

 

 

SHOW INFORMATION

 

Admission Hours

 

Tuesday, March 31st
8:30am - 12:00 noon - Exhibitor Access - Gate No. 2 Only

12:00 noon - 5:00pm - Exhibitor Access - All Gates

8:30am - 12:00 noon - Professional Visitor Access – Gate No. 2 Only

12:00 noon - 5:00pm - Professional Visitor Access - All Gates

 

Wednesday, April 1st - Friday, April 3rd
8:30am - 5:00pm - Exhibitor Access - All Gates

10:00am - 5:00pm – Professional Visitor Access - All Gates


General Public Days
Saturday, April 4th - Sunday, April 5th
8:30am - 5:00pm - Exhibitor Access - Gate No. 2 Only
10:00am - 5:00pm - General Public Access - All Gates

 

 

Is there a dress code for show days?

Business Professional

 

How can I book a conference room with the USA and CANADA Partnership Pavilion?

Visit the USA Pavilion Meeting Point once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

 

When are the air shows?

Typically, the show runs from noon through the end of show. A flight schedule will be released by FIDAE daily.

 

 

VENUE

 

Where does FIDAE 2020 take place?

Comodoro Arturo Merino Benítez International Airport
Aeropuerto SCL
Pudahuel, Región Metropolitana, Chile
Map

 

What services are offered in the USA and CANADA Partnership Pavilion?

  • WiFi will be available in the Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking
  • What other points of interest are onsite?

 

Is WiFi available?

Internet services are provided in the Meeting Point with limited access (checking emails).

 

Which security measures are in place?

Overall surveillance of the exhibition site is provided by the organizer.  Equipment displayed on the booth is the responsibility of the exhibitor, day and night. You should take all appropriate measures to be protected against damage and theft.  Exhibitors are advised to watch over their own booth by an appointment staff member. Be sure to take all necessary measures to ensure the safety of your belongings.

 

What do I do in an emergency?

You may dial the following numbers for specific emergencies:

  • Ambulance: 131
  • Fire: 132
  • Police: 133

 

 

 

Kallman Worldwide | Canada Partnership Pavilion
 

Sharon Slender | Senior Exhibitor Services Specialist
SharonS@kallman.com | +-201-251-2600 x111
 

Peter Kelley | Project Manager
PeterK@kallman.com | +1-201-251-2600 x109
 

Jason Rubin | Sales Manager
JasonR@kallman.com | +1-201-251-2600 x191

 

Claudia Caceres | Sales Account Executive
ClaudiaC@kallman.com | +1-201-251-2600 x166

 

Martha Bazan | Lead Project Coordinator
MarthaB@kallman.com | +1-201-251-2600 x133

 

Eva Camus | Project Coordinator
EvaC@kallman.com | +1-201-251-2600 x151
 

Jonathan DeBarge | Creative Services Account Manager
JonathanD@kallman.com | +1-201-251-2600 x130
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion