Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry

Venue

Comodoro Arturo Merino Benítez International Airport
Aeropuerto SCL
Pudahuel, Región Metropolitana, Chile
Map


Show Hours

TRADE VISITOR TRADE DAYS
Tuesday, April 3 through Friday, April 6
10:00 am - 5:00 pm

PUBLIC DAYS
Saturday, April 7 through Sunday, April 8
10:00 am - 5:00 pm

EXHIBITOR ACCESS
Tuesday, April 3 through Sunday, April 8
9:00 am - 5:00 pm


Build-Up and Dismantle

SPACE ONLY Buildup Period 1
Monday, March 5 – Friday, March 9
Monday, March 12 – Friday, March 16
8:00 am - 5:00 pm

SPACE ONLY Buildup Period 2
Monday, March 19 through Sunday, April 1
8:00 am - 10:00 pm

TURNKEY
Sunday, April 1 
8:00 am - 10:00 pm

*Monday, April 2 - Halls will close at 2pm for inspection*


Safety Clothing

High visibility clothing or vest, and steel toe footwear are required at all times during build-up and dismantle.

 


Parking Information
Coming Soon!


Badge Information
Coming Soon!

KW1 - The Guide to USA and CANADA Partnership Pavilions Exhibitors

As an exhibitor in the USA and CANADA Partnership Pavilions, your company is entitled to a free listing in The Guide to USA and CANADA Partnership​ Pavilions Exhibitors.

Deadline: February 12, 2018

Mandatory | All Exhibitors

 

KW2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: March 9, 2018

Mandatory | Turnkey Exhibitors

 

KW3-E - Electrical Form

  • Additional electrical outlets to give your presence more power..
  • Transformers to ensure your equipment will run without a glitch.

Deadline: February 19, 2018

Optional | Turnkey Exhibitors

 

KW3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: March 9, 2018

Optional | Turnkey Exhibitors

 

KW3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: March 9, 2018

Optional | Turnkey Exhibitors

 

KW4 - Space Only Stand Design Submission

As part of the USA and CANADA Partnership Pavilions, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: January 29, 2018

Mandatory | Space Only Exhibitors

 

KW5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: March 23, 2018

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: February 5, 2018

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

Press Release & News Form

Submit your news for the USA and CANADA Partnership Pavilions "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: TBD

Optional | All Exhibitors

 

KW2 & KW3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide FIDAE Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors

Deadline- TBD | Form 7_Additional Exhibitor Passes | Mandatory
Form 5 - Parking Pass | Optional

Space Only Exhibitors
Date (format: October 4, 2016)  | Form Name | Mandatory/Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

 

FIDAE USA and CANADA Partnership Catalogue (PDF)

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV FIDAE USA and CANADA Partnership Catalogue and submit to Sophie Linnett (SophieL@smart-av.com).  Please copy myself (KimberlyA@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our KW3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com so that they can ensure compatibility and expedite set up onsite.


As the official freight forwarder of the USA and CANADA Partnership Pavilions serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (PDF)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell
If you're interested in sponsoring one of these events, please contact Brian Keller.

Click here to download the schedule of events.


FIDAE Welcome Reception

Monday, April 2, 2018 | 9:30 PM
Museo Nacional Aeronáutico y del Espacio: Av. Pedro Aguirre Cerda 5000, Los Cerrillos
By invitation of the FIDAE organizers only


Official FIDAE 2018 Show Opening Ceremony

Tuesday, April 3, 2018 | 10:00 AM


USA Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Tuesday, April 3, 208 | 11:00 – 11:30 AM (*time approximate)
USA & Canada Partnership Pavilions Meeting Point – Booth C37 (*Following official show opening)

Join Kallman Worldwide and distinguished guests for light refreshments and opening remarks followed by the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at FIDAE.

Invited Guest of Honor: The Honorable Carol Z. Perez, U.S. Ambassador to Chile
Hosted by: Kallman Worldwide, Inc.
In coordination with: Aerospace Industries Association (AIA)


Canada Partnership Pavilion Welcome Reception

Tuesday, April 3, 208 | 3:00 PM
Alberta Pavilion – Booth C12

The Canadian Partnership Pavilion is open for business! Meet and network with your fellow exhibitors and representatives from the Canadian Embassy.

Invited Guest of Honor: Mrs. Patricia Peña, Ambassador of Canada to Chile
Sponsored by: IMP Aerospace & Defence
Supported by: Government of Alberta
Hosted by: Kallman Worldwide, Inc.


USA-Canada VIP Reception

Tuesday, April 3, 2018 | 7:30 – 11:00 PM
Sky Constanera, Andrés Bello 2425, Providencia, Región Metropolitana, Chile

Be our guest for a night with high-ranking U.S./Canadian government officials, international VIPs, and other distinguished guests of honor, back dropped by a beautiful view of the city of Santiago.

Invited Guests of Honor: Mrs. Patricia Peña, Ambassador of Canada to Chile | The Honorable Carol Z. Perez, U.S. Ambassador to Chile
Sponsored by: Bell | Lockheed Martin | World Fuel Services, Inc.
Hosted by: Kallman Worldwide, Inc.

RSVP Required, click here to respond by March 28th
For questions in the USA, contact Lillian Tyrrell
Para preguntas en Chile, contactar a Cristina Gomez


Aviation Leaders Forum

8:45 AM – 5:00 PM
FIDAE Conference Center

ALF is a two-day conference dedicated to the future of commercial aviation in Latin America.

Click here for more information


DOD Briefing on FMS Sales

Wednesday, April 4, 2018 | 9:30 AM
Partnership Pavilion Forum – Booth C48

DSCA (Defense Security Cooperation Agency) provides small and medium-sized businesses with a brief intro and insights to pursuing Foreign Military Sales. Together with the Department of Commerce, DSCA will follow the brief with a Q&A session.


Foco Colombia (Focus Colombia)

Wednesday, April 3, 2018 | 11:00 AM – 12:00 PM
Partnership Pavilion Forum – Booth C48

Join senior Colombian aviation leaders and market experts along with other U.S. business executives for “Foco Colombia”! Learn about the Colombian market, areas of aviation growth and opportunities for companies to do business in the region.

Featured Speakers:

Camilo Gonzalez, Sr. Commercial Specialist, US Department of Commerce
Juan Carlos Salazar Gomez, Director, Colombian Civil Aviation Authority
German Efroimovic, President of the Board, Avianca
General Carlos Eduardo Bueno Vargas, Commander Colombian Air Force (invited)
José Francisco Forero Montealegre, Logistics Commander, Colombian Air Force (invited)
Tom Kallman, President and CEO Kallman Worldwide


Aviation Leaders Forum B2B Meetings with FIDAE Exhibitors

Thursday, April 5, 2018 | 10:00 AM – 5:00 PM
FIDAE Conference Center

ALF is a two-day conference dedicated to the future of commercial aviation in Latin America.

Click here for more information


“A Taste of Chile”

3:30 PM
USA & Canada Partnership Pavilion Meeting Point – Booth C37

Visit the Meeting Point to enjoy some Chilean wine and Piscos and network with your fellow Partnership Pavilion exhibitors!

Sponsored by: Raytheon


COAR Children Visit to the USA & Canada Partnership Pavilion

Friday, April 6, 2018 | Time TBD

Join us on Friday, April 6th in welcoming the COAR children to the USA & Canada Partnership Pavilion! The Corporation of Friends of Roberto del Rio Hospital (COAR), is a non-profit community service organization, which helps to improve the quality of hospital life of children treated at the Hospital Roberto del Rio and their families.
Donations and giveaways are appreciated – click here to make a monetary donation.
Click here to learn more about COAR

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA Partnership​ Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. Here's an example of one of our latest releases from the Singapore Airshow 2018​.

Click below to submit your news:
USA/Canada Partnership Pavilion exhibitors (English): Submit your news
USA/Canada Partnership Pavilion exhibitors (Spanish): Subir sus noticias 

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

Keep up with the show and #FIDAE2018 news!

https://twitter.com/FIDAE_OFICIAL  https://www.facebook.com/fidaeoficial/  https://www.instagram.com/fidaeoficial/ https://www.youtube.com/channel/UCAD-yS0HLRN-RW5aJPAbeQQ

 


Contacts

For additional information or special requests, contact:
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

Alli Cozic, Content and Social Media Coordinator
+1-201-251-2600 x101
AlliC@kallman.com

LOGOS

Download these logos to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS CANADA PARTNERSHIP PAVILION LOGOS

DOWNLOAD FIDAE LOGOS

  

 

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show! 

DOWNLOAD USA BANNERS    DOWNLOAD CANADA BANNERS

 

Hotel and Travel Partner

Click here to view hotel rates for FIDAE 2018!

TripAxis Events & Marketing is the market leader in providing accommodation, travel and on site logistics for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.tripaxisevents.com

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more
 

Travel.Ca

The Travel Advice and Advisories are the Government of Canada’s official source of destination-specific travel information. They give you important advice to help you to make informed decisions and to travel safely while you are abroad. No matter where you plan to travel, make sure you check the Travel Advice and Advisories page for your destination twice: once when you are planning your trip, and again shortly before you leave. Safety and security conditions may change between the date you book your travel and your departure date.

Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 

Registration of Canadians Abroad

Registration of Canadians Abroad is a free service that allows the Government of Canada to notify you in case of an emergency abroad or a personal emergency at home. The Canadian government encourages you to register whether you are planning a vacation or living abroad. Read More

By enrolling in Registration of Canadians Abroad, you will receive:

  • Important information before or during a natural disaster or civil unrest.
  • Instructions during emergencies.
  • Important changes or updates to the Travel Advice and Advisories for the country for which you registered.

 


Visa Requirements

USA
U.S. citizens are subject to all Chilean immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, Chile.  Read More

U.S. citizens traveling to Chile for recreation, tourism, business, or academic conferences do not need to obtain a visa prior to their arrival in Chile if traveling with a tourist passport. A Tourist Card or printed receipt will be issued to each visitor at immigration for a stay of up to 90 days. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure. U.S. citizens entering Chile must have a passport in good condition that is valid for the period of your stay.

An extension of stay for another 90 days is possible upon payment of a USD 100 extension fee at the Chilean Immigration Office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.
 

CANADA
Canadian citizens are subject to all Chilean immigration laws. Canadian citizens should familiarize themselves with such laws before traveling to, or residing in, Chile. Read More.

Although most Canadians do not need a visa to visit Chile, all tourists are issued a tourist card—valid for a maximum period of up to 90 days—upon arrival. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure.

An extension of stay for another 90 days can be requested at the Chilean immigration office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.

Download and Print for your Travelers

INTERNATIONAL AIRPORT INFORMATION

Visa Requirements

USA
U.S. citizens are subject to all Chilean immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, Chile.  Read More

U.S. citizens traveling to Chile for recreation, tourism, business, or academic conferences do not need to obtain a visa prior to their arrival in Chile if traveling with a tourist passport. A Tourist Card or printed receipt will be issued to each visitor at immigration for a stay of up to 90 days. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure. U.S. citizens entering Chile must have a passport in good condition that is valid for the period of your stay.

An extension of stay for another 90 days is possible upon payment of a USD 100 extension fee at the Chilean Immigration Office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.

CANADA
Canadian citizens are subject to all Chilean immigration laws. Canadian citizens should familiarize themselves with such laws before traveling to, or residing in, Chile. Read More.

Although most Canadians do not need a visa to visit Chile, all tourists are issued a tourist card—valid for a maximum period of up to 90 days—upon arrival. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure.

An extension of stay for another 90 days can be requested at the Chilean immigration office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.

TRANSPORTATION & VENUE ACCESS

How many badges will I receive and how to do I obtain them?
Coming Soon!

What happens if I lose my badge during build up?
Coming Soon!

Is there a shuttle service available?
Coming Soon!

Where Can I Access Taxis?
There are no taxi stands located onsite. Exhibitors will have to call to schedule a taxi service.

Where Can I Get a Bus?
There is a bus stop located at the edge of the venue.

Where are the Car Parks?
Coming Soon!

Can I purchase a vehicle pass?
Coming Soon!

How do I access Handicapped Parking?
Coming Soon!

BUILD-UP & DISMANTLE

What are the Build-Up & Dismantle Hours?

Build-Up
Monday March 5th to Friday March 9th 2018 from 8:00am to 5:00pm.
Monday March 12th to Friday March 16th 2018 from 8:00am to 5:00pm.
Monday March 19th to Saturday March 31st from 8:00am to 10:00pm. All construction must be complete by 10:00pm on March 31st.
Sunday April 1st 8:00am to 10:00pm. Stand furnishing and decoration.

All working hours extensions must be requested by the interested party, in written form (e-mail or letter) to the Commercial Management of FIDAE, 24 hours in advance.

Dismantle
Sunday April 8, 2018

What badges can I use during Build-Up and Dismantle?
Coming Soon!

Can we park at the site during build-up?
Coming Soon!

Is there a safety dress code during build-up?
High visibility clothing or vest, and covered footwear are required for the build-up and dismantle period.

Will there be food available onsite during Build-Up and Dismantle?
One week before the event there will be some of the café functioning, not the whole food court until the show opens. There is one Restaurant located on the corner behind Hall D.

SHOW INFORMATION

Admission Hours
Trade Days
Tuesday, April 3 – Friday, April 6, 2018
Exhibitor Access: 9:00am – 5:00pm
Visitor Access: 10:00am – 5:00pm

Public Days
Saturday, April 7 – Sunday, April 8, 2018
Exhibitor Access: 9:00am – 5:00pm
Visitor Access: 10:00am – 5:00pm

When & where does the USA and CANADA Partnership Pavilions Opening Ceremony & Ribbon Cutting take place?
The USA Pavilion Opening Ceremony takes place Tuesday, April 3, 2018 at approximately 11 AM in the Meeting Point (Booth C37).
The Canada Pavilion Welcome Reception takes place Tuesday, April 3, 2018 at 3 PM in the Alberta Pavilion (Booth C12).

Is there a dress code for show days?
Business Professional

When and where can I pick up my Official Catalogue?
Coming Soon!

Where can I find the Organizer’s Office?
The organizers office is located behind Halls C & D.

How can I book a conference room with the USA and CANADA Partnership Pavilions?
Visit the Meeting Point once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

When are the air shows?
Typically, the show runs from noon through the end of show. A flight schedule will be released by FIDAE daily.

VENUE

Where does FIDAE 2018 take place?
Comodoro Arturo Merino Benítez International Airport
Aeropuerto SCL
Pudahuel, Región Metropolitana, Chile
Map

Where are the parking lots?
Coming Soon!

What services are offered in the USA and CANADA Partnership Pavilions?
 

  • WiFi will be available in the Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking
  • What other points of interest are onsite?

Is WiFi available?
Internet services are provided in the Meeting Point with limited access (checking emails).

Which security measures are in place?
Overall surveillance of the exhibition site is provided by the organizer.  Equipment displayed on the booth is the responsibility of the exhibitor, day and night. You should take all appropriate measures to be protected against damage and theft.  Exhibitors are advised to watch over their own booth by an appointment staff member. Be sure to take all necessary measures to ensure the safety of your belongings.

What do I do in an emergency?
You may dial the following numbers for specific emergencies:

  • Ambulance: 131
  • Fire: 132
  • Police: 133

Kallman Worldwide | USA and CANADA Partnership Pavilion

Kimberly Arencibia | Exhibitor Services Specialist
KimberlyA@kallman.com | +1-201-251-2600 x112
 

Barbara Reyes | Project Manager
BarbaraR@kallman.com | +1-201-251-2600 x164
 

Brian Keller | Sales Lead
BrianK@kallman.com | +1-201-251-2600 x119
 

Claudia Caceres | Sales Associate (Kallman Chile)
ClaudiaC@kallman.com | +56 2 23065800
 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion

Coming Soon!