Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
QNCC - Qatar National Convention Centre
Gharafat al Rayyan, Dukhan Highway Doha, Qatar
Map


Show Hours

Monday, March 12th : 11:30am - 05:00pm

Tuesday, March13th: 09:00am - 05:00pm

Wednesday, March 14th: 09:00am - 04:00pm


Build-Up and Dismantle

Wednesday, March 07th to  Saturday, March 10th: 07:00am- 08:00pm 

*Shell Scheme move-in starts Saturday, March 10th: 09:00am

Sunday, March 11th: 07:00 am- 12:00pm 

*All Exhibitors & Contractors to vacate the exhibition halls by noon for Security Sweep. All the halls will be locked and re-open only on Monday at 08:00

 

Safety Clothing
High visibility clothing or vest, and covered footwear are required at all times during build-up and dismantle.

 


Parking Information

Free parking is available at QNCC.

Car Park passes will be distributed to entitled parties by Organisers prior to the Event.


Shuttle Buses

Daily shuttle buses round trips will be available from DIMDEX 2018 partner hotels to QNCC and shuttle buses will also be available from QNCC to Sheraton Hotel for the Gala Dinner. Shuttle buses will also run between QNCC and Hamad Port. Those wishing to visit the Warship Display must first register at the Warship Display registration desk in the main foyer. Shuttle buses schedule will be available within the Show Guide.


Badge Information
Coming Soon!

KW1 - The Guide to USA Partnership Pavilion Exhibitors
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in The Guide to USA Partnership​ Pavilion Exhibitors.
Deadline: January 29, 2018
Mandatory | All Exhibitors

 

KW2 - Turnkey Stand Identification
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: February 1, 2018
Mandatory | Turnkey Exhibitors

 

KW3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.     
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: February 1, 2018
Optional | Turnkey Exhibitors

 

KW3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!
Deadline: February 1, 2018
Optional | Turnkey Exhibitors

 

KW3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: February 19, 2018
Optional | Turnkey Exhibitors

 

KW4 - Space Only Stand Design Submission
As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: January 29, 2018
Mandatory | Space Only Exhibitors

 

KW5 - Onsite Contact Information
Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: March 1, 2018
Mandatory | All Exhibitors

 

Co-Exhibitor Form
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: January 22, 2018
Mandatory | All Exhibitors (if hosting co-exhibitors)

 

Press Release & News Form
Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included.
Deadline: TBD
Optional | All Exhibitors

 

KW2 & KW3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide DIMDEX Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors

January 18, 2017 EXTENDED! January 23, 2018 | Show Guide Entry | Mandatory

February 18, 2017 | Exhibitor Badges | Mandatory

February 01, 2017 | Advertise in the Show Guide | Optional

February 07, 2017 | IT & Telecom | Optional

February 07, 2017 | AV & Production | Optional

February 07, 2017 | Rigging | Optional

February 07, 2017 | Onstand Cleaning | Optional                                                                                                                          

February 07, 2017 | Onstand Catering | Optional

February 07, 2017 | Security | Optional

February 07, 2017 | Food Beverage Disclaimer | Optional

February 26, 2017 | Floral Order | Optional                                                                                                                                

February 26, 2017 | Stand Hostesses | Optional

                                                                                                                                                                                                                                                 
Space Only Exhibitors

January 18, 2017 | Show Guide Entry | Mandatory

February 18, 2017 | Exhibitor Badges | Mandatory

February 01, 2017 EXTENDED! February 07, 2017 | Contractor Guidelines | Mandatory

February 01, 2017 EXTENDED! February 07, 2017 | Stand Design Space Only | Mandatory

February 01, 2017 EXTENDED! February 07, 2017 | Letter of Undertaking | Mandatory

February 07, 2017 | Electrical Supply And Lighting | Mandatory

February 07, 2017 | Grid Plan for Furniture & Electrics | Mandatory

February 01, 2017 | Advertise in the Show Guide | Optional

February 07, 2017 | IT & Telecom | Optional

February 07, 2017 | AV & Production | Optional

February 07, 2017 | Rigging | Optional

February 07, 2017 | Onstand Cleaning | Optional

February 07, 2017 | Onstand Catering | Optional

February 07, 2017 | Security | Optional

February 07, 2017 | Food Beverage Disclaimer | Optional

February 07, 2017 | Water & Drainage | Optional

February 07, 2017 | Vehicle Display | Optional

February 26, 2017 | Floral Order | Optional

February 26, 2017 | Stand Hostesses | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

DIMDEX USA Partnership Catalogue (PDF)- Coming Soon!

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV DIMDEX USA Partnership Catalogue and submit to Sophie Linnett (SophieL@smart-av.com).  Please copy myself (OshairaR@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our KW3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com so that they can ensure compatibility and expedite set up onsite.

  
As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS or PDF)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events, please contact Project Coordinator, Nancy Villari.  If you're interested in sponsoring  events, please contact Kevin Tighe.

 

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA Partnership​ Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. To submit your news, click here!
Here's an example of one of our latest releases in the meantime: 
U.S. Exhibits Commitment to Economic and Security Partnerships with Largest International Presence at Singapore Airshow 2018​

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 


Contacts

For additional information or special requests, contact:
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

Alli Cozic, Content and Social Media Coordinator
+1-201-251-2600 x101
AlliC@kallman.com

Hotel and Travel Partner

Click here to view hotels rates for DIMDEX 2018!

TripAxis Events & Marketing is the market leader in providing accommodation, travel and on site logistics for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.tripaxisevents.com

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

See the government of Qatar’s website for visa information.

Requirements for Entry:

  • Passport valid for at least six months
  • Visa

Be sure to leave Qatar before your visa expires.  The Qatari Government charges as much as USD $55 for each day that you overstay your visa, up to USD $3,300.

For further information, see the Qatari Ministry of Interior website.

Tourist visas: When traveling on a U.S. passport, the Government of Qatar does not require prior visa arrangements and travelers my obtain a free visa waiver upon arrival.  The waiver is valid for 30 days from the date of issuance and entitles the holder to spend up to 30 days in Qatar, or multiple entries during the 30-day validity.  Passports must have a minimum validity of six months.  More information can be found on the Government of Qatar website.  

Download and Print for your Travelers- Click Here 

INTERNATIONAL AIRPORT INFORMATION

 

Visa Requirements

 

See the government of Qatar’s website for visa information.

Requirements for Entry:

  • Passport valid for at least six months
  • Visa

Be sure to leave Qatar before your visa expires.  The Qatari Government charges as much as USD $55 for each day that you overstay your visa, up to USD $3,300.

For further information, see the Qatari Ministry of Interior website.

Tourist visas: When traveling on a U.S. passport, the Government of Qatar does not require prior visa arrangements and travelers may obtain a free visa waiver upon arrival.  The waiver is valid for 30 days from the date of issuance and entitles the holder to spend up to 30 days in Qatar, or multiple entries during the 30-day validity.  Passports must have a minimum validity of six months.  More information can be found on the Government of Qatar website.  

 


 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

 

Exhibiting companies are issued with a number of badges based on the size of their stand. Exhibitors receive one exhibitor badge for every 5 square meter of space.

 

To apply for badges, exhibitors must log in to the DIMDEX Exhibitor Zone with their username and password. If you have not received, your login details please contact Oshaira Rojas immediately.

 

Link: DIMDEX Exhibitor Zone  

        Exhibitor Badges Form

 

Where Can I Access Taxis?

‘Karwa’ taxis are readily available and generally offer the lowest fares.

Fares are charged and fixed by the Government of Qatar and cars are all fitted with automatic tamper

proof meters. Fares are charged on a “Point to Point” basis. The minimum fare at the airport starts at

Qr.25/- and Qr.1.20/km. Within Doha, the rate falls to Qr.4/- and Qr.1.20 per km, while outside Doha

Qr.1.8/per km, which is also applicable to night time fares. There are special taxis equipped with elevator

mechanisms for passengers with special needs which can be taken at the airport, if required.

 

Karwa’s can also booked in advance through the Call Center 800-TAXI (8294), or alternatively through the

Mowasalat app, that can be downloaded free via ‘Karwa Taxi App’.

 

Please note, many drivers navigate by landmarks rather than street addresses, so describe your address

and your destination in as much detail as possible.

 

Alternatively, many hotels also offer a limousine service and there is also Uber for those who have accounts

in their home countries.

 

Where Can I Get a Bus?

Daily shuttle buses round trips will be available from DIMDEX 2018 partner hotels to QNCC and shuttle

buses will also be available from QNCC to Sheraton Hotel for the Gala Dinner.

 

Shuttle buses will also run between QNCC and Hamad Port. Those wishing to visit the Warship Display

must first register at the Warship Display registration desk in the main foyer.

 

Shuttle buses schedule will be available within the Show Guide.

 

Where are the Car Parks?

 

EXHIBITOR PARKING

The QNCC will provide exhibitors with free parking within the QNCC multi-story car park. Please ensure you have your badge on you at all times, as this guarantees you free parking during the event period.

 

VIP Parking

QNCC has VIP designated car parks to the East and West of the main entrance. All VIPs must have the relevant VIP pass supplied by QNCC, in order to enter this area.

 


BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?

What badges can I use during Build-Up and Dismantle?

Exhibitor Badges will provide access to the venue during Build-Up and Dismantle

 

Can we park at the site during build-up?

Yes, the parking during build up and breakdown is free

 

Is there a safety dress code during build-up?

High visibility clothing or vest and fully closed footwear are required at all times during Build-Up & Dismantle. According to the “Safe Working Practices,” contractors are required to wear suitable protective clothing relevant to their job which includes eye, hearing, foot, hand protection, etc.

 

Will there be food available onsite during Build-Up and Dismantle?

Yes, the QNCC café provides a variety of food and beverage services.

 


 

SHOW INFORMATION

 

Admission Hours

 

Show Hours

Show Hours

 

Exhibitor Access

Show Time

Monday, March 12th

08:00am - 05:00pm

11:30am - 05:00pm

Tuesday, March13th

08:00am - 05:00pm

09:00am - 05:00pm

Wednesday, March 14th

08:00am - 04:00pm

09:00am - 04:00pm

 

 

When & where does the Official Opening Ceremony take place?

When: Monday March 12, 2018 | 10:00 - 10:30

Where: QNCC Theatre

 

Is there a dress code for show days?

Appropriate business attire is required.

 

When and where can I pick up my Official Catalogue?

A copy of the Show Guide is distributed to every exhibitor, you may also pick up a copy from the registration counter located in hall 5.

 

Where can I find the Organizer’s Office?

The organizer’s office can be found in hall 5 counter.

 

Where can I find the Exhibitor Services’ Office?

Stand contractor & others are in hall 4 counter, Shipping and logistics in hall 3 counter and QNCC service desk in hall 6 counter.

 

How can I book a conference room with the USA Partnership Pavilion?

Please go to the USA Pavilion Meeting Point located in Booth H6-223B once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

VENUE

 

Where does Dimdex 2017 take place?
QNCC - Qatar National Convention Centre
Gharafat al Rayyan, Dukhan Highway Doha, Qatar
Map

 

Is dining available onsite?

The Spider Café is centrally located on the first floor of the QNCC, and offers snacks, refreshments and an

assortment of desserts. The café is open from 07:30am to 05:30pm during show days. There will also be a cafeteria inside the exhibition hall.

Exhibitor Lunch

All exhibitors are welcome to dine at the exhibitor lunch area free of charge during show days from 11:30am to 3:00pm, located inside Exhibitor hall 3 & 4. The exhibitor lunch area can accommodate almost 3200 exhibitors (open seating), the lunch buffet provides a wide variety of international food. Exhibitors need to show their badge to the hostess at the entrance of exhibitor lunch area.

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking

 

What other points of interest are onsite?

  • Exhibitors Information Desk
  • Official Contractors Offices
  • Visitor Registration
  • Media Centre & Lounge
  • Business Centre in hall 6
  • Meeting Rooms
  • Car Parking
  • Medical Centre
  • Prayer Facilities
  • Restaurant The Spider Café
  • Taxi Services
  • Toilets
  • First Aid
  • ATMs

Business Centre

The business centre will be available during show hours and provide the following range of services:

· Colour and Black/White Copying

· Telephone/Fax Machines

· Internet

· Printing

 

Is Wi-Fi available?

1 MB Wireless connectivity is provided throughout the QNCC.  Suitable for web browsing and

email access. It is not advisable to use free wireless internet for bandwidth intense or delay sensitive

applications.  For additional Internet services click here

 

Which security measures are in place?

All personnel entering the exhibition venue must hold a Dimdex badge. Badges and Passes must be ordered using the appropriate forms available via the Dimdex Exhibitor Zone. Failure to order badges online prior to arrival may result in delays on entering the site.

Passes can be collected upon arrival at the QNCC, they MUST be worn at all times when in the exhibition halls. In addition, Photographic I.D. must be carried at all times. Please note badges are not transferable.

 

All stand, chalet & pavilion construction must be completed by 12:00pm on Sunday, March 11th. Exhibition product set up should also be completed by 12:00pm on Sunday, March 11th. At this time, all personnel must vacate the exhibition halls for the Commencement of

Security Sweep. Please note after this time no re-admittance to the venue will be allowed until 08:00am on Monday, March 12th (opening show day).

The Venue, QNCC has 24 hour Security across the entire Venue for the duration of DIMDEX 2018.

What do I do in an emergency?

In the case of an emergency, a First Aid professional will be available at the exhibition at all times.

Medical Services will be located at the Exhibition Service Counter Hall No. 6

Emergency Number in the Qatar

POLICE, FIRE, AMBULANCE (999)

 

Kallman Worldwide | USA Partnership Pavilion

Oshaira Rojas | Exhibitor Services Specialist
Oshairar@kallman.com | +1-201-251-2600 x134
 

Christa March  | Program Manager
ChristaM@kallman.com | +1-201-251-2600 x116
 

Kevin Tighe | Sales Lead
KevinT@kallman.com | +1-201-251-2600 x172
 

Nancy Villari | Project Coordinator
NancyV@kallman.com | +1-201-251-2600 x104
 

Jonathan DeBarge | Creative Services
JonathanD@kallman.com | +1-201-251-2600 x130
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion