Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.


Vrindavan Yojna, Sector 15, Lucknow-226025
( Uttar Pradesh), India

MAP  | Driving Directions


Show Hours
Wednesday, February 05
07:00am- 05:00pm  Exhibitor Access
01:00pm – 5:00pm Business Visitor Access

Thursday, February 06 - Friday, February 07
07:00am- 05:00pm  Exhibitor Access
09:00am – 5:00pm Business Visitor Access


Public Day
Saturday, February 08
07:00am- 05:00pm   Exhibitor Access
09:00am – 5:00pm Public Visitor Access

Build-Up and Dismantle
Monday, January 20- Sunday, February 02 
* No work will be permitted after 6pm on February 02 

Monday, February 03- Tuesday, February 04

  • Security Check
  • FInal cleaning of the Hall 


Sunday, February 09- Monday, February 17

Safety Clothing

High visibility clothing or vest, helmet and covered footwear are not required for the build up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.

Kallman Worldwide does not provide safety clothing.

Parking Information

Exhibiting company will recieve 1 free car pass parking per 12sqm. The car parking permit must be prominently pasted and displayed on the cars. For security reasons, car permits are non-transferable. Additional car passes can be booked online. 

Badge Information

Free Passes for Exhibitor

  • Free Exhibitors passes : 1 per 2 Sqm
  • Complimentary Business invitee : 1 per 1 Sqm, single entry
  • Free Car/coach passes : 1 car/coach pass/12 Sqm
  • No of Inaugural invitees : 2 per exhibitor
  • No of RM dinner invitees : 1 per exhibitor

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: December 30,  2019

Mandatory | All Exhibitors


US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: January 03, 2020

Mandatory | Turnkey Exhibitors


US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: January 03, 2020

Optional | Turnkey Exhibitors


US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: January 03, 2020

Optional | Turnkey Exhibitors


US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: Deadline: January 03, 2020 *Graphic orders AND Files are due by the TBD deadline*

Optional | Turnkey Exhibitors


US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: December 20,  2019

Mandatory | Space Only Exhibitors


US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: January 20, 2020

Mandatory | All Exhibitors


Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: December 23,  2019

Mandatory | All Exhibitors (if hosting co-exhibitors)


US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide DEFEXPO Exhibitor Services Team.

DEFEXPO 2020 Exhibtor Manual

Online Exhibtor Login
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Date: 12/12/19  | Registration of Indirect Exhibitors | Mandatory
Date: 12/15/19  | Registration of Inaugural Invitee | Mandatory
Date: 12/20/19  | Catalogue Entry | Mandatory

Space Only Exhibitors
Date: 12/12/19  | Registration of Indirect Exhibitors | Mandatory
Date: 12/15/19  | Registration of Inaugural Invitee | Mandatory
Date: 12/20/19  | Catalogue Entry | Mandatory
Date: 12/20/19  | Details of Electricity Request | Mandatory
Date: 12/20/19  | Details of Contractors | Mandatory


We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014


Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

CLICK HERE to see a Schedule of Events


If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136


Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr


​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101


Hotel and Travel Partner



 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.


View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar




RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.


View their service options: www.rwevents.net







International Communication



Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.


View their service options: www.cellhire.com






The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.


 Read more





Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  •     Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  •     Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  •     Help family and friends get in touch with you in an emergency.





Download and Print for your Travelers- Coming Soon!

Kallman Worldwide | USA Partnership Pavilion

Oshaira Mendez | Exhibitor Services Specialist
OshairaM@kallman.com | +1-201-251-2600 x134
Peter Kelley | Project Manager
PeterK@kallman.com | +1-201-251-2600 x109

Mike Petrassi | Sales Manager
MikeP@kallman.com | +1-201-251-2600 x105
Nancy Villari | Project Coordinator
NancyV@kallman.com | +1-201-251-2600 x104
Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion