Welcome to the Exhibitor Zone

Venue

IMPACT Exhibition and Convention Center,  Hall 6-8
Muang Thong Thani, Thailand

Map I Hall Map


Show Hours

Official Opening Ceremony
Monday, November 6th
9:00am - 10:00am

Trade Days
Monday, November 6th  - Wednesday, November 8th
11:00am - 5:00pm
Thursday, November 9th
10:00am - 5:00pm


Build-Up

Friday, November 3rd 
1:00pm - 9:00pm
Saturday, November 4th- Sunday, November 5th* Turnkey stands available to Exhibitors
8:00am - 9:00pm (All building work to be completed)

Dismantle
Thursday, November 9th
5:00pm - 11:59pm
Friday, November 10th
8:00am - 3:00pm

Safety Clothing
Safety clothing is not mandatory. However, we do recommend taking precaution while onsite during build-up.


Parking Information

Outdoor parking, Aktiv Square & Lakeside are free of charge. Please follow the signage. There will be shuttle bus service to the hall entrance.
Challenger - The first three hours are 30 baht (approx $0.88 USD). After that it is 20 baht (approx $0.59 USD) per additional hour.
Forum- There will be no charge for the first 30 minutes. First 3 hours: 40 baht (flat rate). 3+hours: 20 baht/each additional hour.
Behind Hall 1- There will be no charge for the first 30 minutes. First 3 hours: 40 baht (flat rate). 3+hours: 20 baht/each additional hour
Cosmo Bazaar- There will be no charge for the 1st hour. After the first hour, the fee will be 20 baht/each additional hour.

Overnight parking is not permitted and subject to a fine of 100 baht each hour. For more information- visit the IMPACT website.


Badge Information

Exhibitor badges give access to the exhibition and are required for all personel manning the stand including temporary staff/hostess. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Area.
Exhibitor Badges can be collected from the Exhibitor Registration Counter (at the main entrance), on November 4-5, 2017 between the hours of 8:30am till 8:00pm.

KW1 - The Guide to USA Partnership Pavilion Exhibitors

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in The Guide to USA Partnership​ Pavilion Exhibitors.

Deadline: September 18, 2017

Mandatory | All Exhibitors

 

KW2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: September 25, 2017

Mandatory | Turnkey Exhibitors

 

KW3-E - Electrical, Lighting and AV Form

  • Electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: September 25, 2017

Optional | Turnkey Exhibitors

 

KW3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: September 25, 2017

Optional | Turnkey Exhibitors

 

KW3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: September 25, 2017

Optional | Turnkey Exhibitors

 

KW4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: September 18, 2017

Mandatory | Space Only Exhibitors

 

KW5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: November 1, 2017

Mandatory | All Exhibitors

 

Co-Exhibitor Form

Deadline: September 11, 2017

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

Press Release & News Form

Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: TBD

Optional | All Exhibitors

 

KW2 & KW3 orders received after the deadline date will be subject to a 35% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Defense & Security Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
September 29, 2017 | Show Directory: Company Profile, Product Index, Company Index | Mandatory
September 29, 2017 | Exhibitor Name Badge | Mandatory
September 29, 2017 | Visitor E-Invitation Card | Optional
October 06, 2017 | Telephone and Internet Services | Optional
October 06, 2017 | Telephone and Internet Services | Optional
October 06, 2017 | Security Service | Optional
October 06, 2017 | Cleaning Service | Optional* Vaccum and furniture wipe down is complementary with the Turnkey Package. Any special equipment cleaning requires additional purchase.
October 18, 2017 | Manpower Service (Host/Hostess) | Optional
October 30, 3017 | Flower Order Form | Optional


Space Only Exhibitors
September 29, 2017 | Show Directory: Company Profile, Product Index, Company Index | Mandatory
September 29, 2017 | Exhibitor Name Badge | Mandatory
September 29, 2017 | Stand Construction | Mandatory
September 29, 2017 | Visitor E-Invitation Card | Optional
October 06, 2017 | Lighting & Electrics | Mandatory
October 06, 2017 | Telephone and Internet Services | Optional
October 06, 2017 | Security Service | Optional
October 06, 2017 | Cleaning Service | Optional
October 18, 2017 | Manpower Service (Host/Hostess) | Optional
October 30, 3017 | Flower Order Form | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

TWI Shipping Instructions (PDF)
TWI Commercial Invoice (XLS or PDF)

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Caitlin Berman. If you're interested in sponsoring one of these events, please contact Krismely Santana.


USA Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Coming Soon!

 


Ambassador Tour of the Pavilion

Coming Soon!

 


USA VIP Reception

Coming Soon!

 


Delegations

Coming Soon!

 

Coming Soon!

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

Defense & Secutiry Hotel Tariff (PDF)

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Download and Print for your Travelers

INTERNATIONAL AIRPORT INFORMATION

Visa Requirements

U.S. citizens carrying a tourist passport and in possession of an onward or return airline ticket do not require a visa to enter Thailand. he passport must have at least six months validity remaining to be allowed entry. Upon entry, Thai immigration officials will place an immigration stamp in the passport permitting a 30-day stay in Thailand if arriving by air or land. This time limit may subsequently be extended for an additional 30 days by paying a 1,900-baht fee to the Thai Immigration Bureau office.

TRANSPORTATION & VENUE ACCESS

How many badges will I receive and how to do I obtain them?

Exhibitors are requested to make their first stop at the Exhibitor Registration Counter when they arrive on site, to collect their badges.

Exhibitor Registration is open from:
Nov 4-5 (Saturday – Sunday):  08:30AM – 08:00PM

Space of 12 sqm. = 5 badges
Space of 13 – 24 sqm. = 10 badges
Space of 25 – 72 sqm. = 15 badges
Space of 72+ sqm. = 25 badges

Additional or replacement badges will cost 100 Baht each (approximately $3.00 USD)

 

What does the exhibitor badge allow in terms of access?

Exhibitor badges are only to be used by exhibitors and their staff manning booths during the exhibition period. For security reasons, exhibitors and their personnel are requested to wear their badges at all times when in the exhibition hall. Exhibitor badges will be issued to all exhibitors and staff manning their booths, in accordance with the list of names given on the Exhibitor Name Badge Form.

Contractor badges are for the purposes of stand construction and moving of exhibits, badges will be issued by the Organizer approved contractors and their workmen to enter the exhibition hall during the build-up and dismantling period only. A limited number of stand-by badges may be issued should a contractor have a valid reason to be present during the exhibition period {e.g. maintenance, remedial purposes, etc.). Please contact the Organizers’ operations personnel for the issue of badges:

Contact Person

Position

Mobile Phone Number

Email

Mr. Atip Tubtim

Operations Manager

+66 6 2981 5661

Atip.t@ubm.com

Mr. Ratchaphum

Asst. Operations Manager

+66 8 1802 0532

Ratchaphum.t@ubm.com

Ms. Pornphan Takaew

Senior Operations Coordinator

+66 8 9816 6922

Pornphan.t@ubm.com

Mr. Anupong Nakeenopakul

Operations Coordinator

+66 8 1123 2521

Anupong.n@ubm.com

Mr. Naren Ahamadchula

Operations Coordinator

+66 8 9178 0362

Naren.a@ubm.com

For security reasons, contractors and their workmen are to wear their badges at all times when in the exhibition hall.

 

How can I invite Trade Visitors?

Free admission for professionals and trade business visitors. The Organizer reserve the right to refuse admission or to remove any person without giving a reason. This applies also to the build-up and dismantling periods. Exhibitors are advised to nominate the name of their trade/prospective customers to the Organizer to send E-invitation Cards. Trade visitors will be receiving full information about the show as well as a show directory. Trade visitors will be required to pre-register before October 24, 2017 by emailing to the Organizer completed registration form in the E-invitation Cards so as to save valuable time upon arrival at the exhibition center. Nomination of trade buyers can be done through the Special Guest Form (Form 9). Pre-registered trade visitors may collect their badges at the pre-registered trade visitors' counter upon their arrival on site. Please note that this is a trade exhibition and are strictly for distribution to members of the trade and business only, to the general public, Children under the age of 16 years are NOT allow admission, either as a visitor or an exhibitor.

 

Is there a shuttle service available?

IMPACT Arena offers both taxi & shuttle service to nearby locations. Both Taxi & Shuttle can be picked up in front of IMPACT Convention Center. (In front of Hall 8)

 

Where can I get a bus or taxi?

IMPACT Arena offers both taxi & shuttle service to nearby locations. Both Taxi & Shuttle can be picked up in front of IMPACT Convention Center. (In front of Hall 8). Bus stops are located outside of parking lot 6 & in the Aktiv Square.

 

Where are the Car Parks?

Outdoor parking, Aktiv Square & Lakeside are free of charge. Please follow the signage. There will be shuttle bus service to the hall entrance.
Challenger - The first three hours are 30 baht (approx $0.88 USD). After that it is 20 baht (approx $0.59 USD) per additional hour.
Forum- There will be no charge for the first 30 minutes. First 3 hours: 40 baht (flat rate). 3+hours: 20 baht/each additional hour.
Behind Hall 1- There will be no charge for the first 30 minutes. First 3 hours: 40 baht (flat rate). 3+hours: 20 baht/each additional hour
Cosmo Bazaar- There will be no charge for the 1st hour. After the first hour, the fee will be 20 baht/each additional hour.

Parking Area

Location

Indoor Parking 1 (P 1)

IMPACT Challenger

Indoor Parking 2 (P 2)

IMPACT Forum

Indoor Parking 3 (P 3)

Behind Hall 1

Outdoor Parking 4 (P 4) ** Closest to Hall 7

Behind Hall 7-8

Outdoor Parking 5 (P 5)

Behind Hall 3-4

Outdoor Parking 6 (P 6)

Behind Hall 1-2

Aktiv Square

Aktiv Square

Lakeside

Lakeside

Overnight parking is not permitted and subject to a fine of 100 baht each hour. For more information- visit the IMPACT website.

 

BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?
Build-up (construction of Turnkey and Space Only builds)
Friday, November 3, 1:00pm - 9:00pm
Saturday, November 4, 8:00am - 9:00pm
Sunday, November 5, 8:00am – 9:00pm (Turnkey booths available for exhibitor arrival)

Dismantle
Thursday, November 9, 5:00pm (Show Closes)
Thursday, November 9, 5:00pm- 12:00midnight (Power and electrical installations to be shut off at 6:00pm)
Friday, November 10, 8:00am – 3:00pm
Friday, November 10, 5:00pm (completion of breakdown)

 

What badges can I use during Build-Up and Dismantle?

For the purposes of stand construction and moving of exhibits, badges will be issued by the Organizer approved contractors and their workmen to enter the exhibition hall during the buildup and dismantling period only. A limited number of stand-by badges may be issued should a contractor have a valid reason to be present during the exhibition period (e.g. maintenance, remedial purposes, etc.).  Please contact the Organizers’ operations personnel for the issue of badges.

For security reasons, contractors and their workmen are to wear their badges at all times when in the exhibition hall.

Exhibitor Badges are also acceptable during build up.

 

Is there a safety dress code during build up?

Safety clothing is not mandatory. However, we do recommend taking precaution while onsite during build-up.

SHOW INFORMATION

Admission Hours

Official Opening Ceremony
Monday, November 6th
9:00am - 10:00am

Trade Days
Monday, November 6th - Wednesday, November 8th
11:00am - 5:00pm
Thursday, November 9th
10:00am - 5:00pm

 

When & where does the Official Opening Ceremony take place?

Official Opening Ceremony
Monday, November 6th
9:00am - 10:00am
Location: Coming Soon!

 

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?

Coming Soon!

 

Is there a dress code for show days?

Business Attire.

 

When and where can I pick up my Official Catalogue?

You may pick up your official catalogue at the catalogue distribution area (coming soon!).

 

Where can I find the Organizer’s Office?

Coming Soon!

 

How can I book a conference room with the USA Partnership Pavilion?

Coming Soon!

VENUE

Where does Defense and Security 2017 take place?
IMPACT Exhibition and Convention Center,  Hall 6-8
Muang Thong Thani, Thailand
Map I Hall Map

Is dining available on site?

“Be spoiled for choice at our variety of top restaurants, food court, cafes, fast food outlets and Pub catering to international and local culinary delights, be it Thai, Western, Japanese, Chinese, a quick bite or a nice cold beer, at IMPACT we have it all.”

  • There are 10 restaurants located inside IMPACT and 4 restaurants located near IMPACT.

 

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Phone charging station
  • Welcome desk
  • Conference Rooms available for booking

What other points of interest are onsite?

  • 3- Business centers are onsite that offer facilities ranging from computers, printers and scanners to high-speed Internet access, photocopying and facsimile to ensure that you will always be connected with your business.
  • 2- Childcare centers are available during event days for children from 5 to 10 years.
  • First Aid Centers
  • Retail Shops
  • Banks

 

Is WiFi available?

In addition to the internet services provided in the Meeting Point, IMPACT arena offers Wireless Internet, ADSL services and Internet Cafes. “Your office at home is just a click away at our Cyber Corner. Visitors can make use of Internet Cafes located at Hall 2, Hall 6 and Challenger Hall 1 free of charge!”

 

Which security measures are in place?

  1. General security will be provided by the Organizers around the clock. Exhibitors and their staffs will not be allowed in the exhibition hall after official hours.
  2. All personnel in the exhibition halls must wear identification badges at all times.  Exhibitor Badges and Temporary Badges are available at the on-site Exhibitor Registration.
  3. To avoid any loss or damage, exhibitors with small exhibit items are strongly recommended to carefully pack their items in proper packages/boxes at the end of each show day. If your displays are very valuable or sensitive and you wish to hire security personnel to attend to your stand exclusively for out of show hours, please complete Security Service Form (Form 19) for indicating security service required and return to the Organizers’ official security.  Please note that you must not use your own staff or personnel from any other security agency.
  4. For security and safety reasons, exhibit movements in or out of the halls during show hours is strictly prohibited.

 

What do I do in an emergency?

Our four First Aid Centers are strategically located around IMPACT. Our trained medical staffs are on standby to offer their services to our delegates when needed. You can also dial 1155 for police (English speaking operator) or 1554 for ambulance.

INFORMATION TO COMMUNICATE:

Nature of the damage: Fire/accident
A number where you can be reached: ..........................
How many injured people : ............................................
N° of Hall/Stand: ............................................

Kallman Worldwide | USA Partnership Pavilion

Keira Langan | Exhibitor Services Specialist
KeiraL@kallman.com | +1-201-251-2600 x189


Julia Malara | Exhibitor Services Specialist
JuliaM@kallman.com | +1-201-251-2600 x138
 

Kim Keogh | Project Manager
KimK@kallman.com | +1-201-251-2600 x103
 

Krismely Santana | Sales Associate
KrismelyS@kallman.com | +1-201-251-2600 x126
 

Caitlin Berman | Project Coordinator
CaitlinB@kallman.com | +1-201-251-2600 x188
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion

DEFENSE & SECURITY 2017 SHOW PAGE

FLOORPLAN- Coming Soon!

EXHIBITOR LIST

CUSTOM BUILD

SPONSORSHIP- Coming Soon!

HOMEPAGE