Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue

Avalon Airport
80 Beach Rd, Lara VIC 3212, Australia ​
Map


Show Hours

EXHIBITOR ACCESS

EXHIBITOR SET-UP
Monday February 25, 2019
09:00 am - 05:00 pm
**Exhibitor Badge, high vis vest and sturdy closed toes shoes compulsory

TRADE DAYS
Tuesday February 26, 2019-  Thursday February 28, 2019
07:00 am -05:00 pm

TRADE/PUBLIC DAY 
Friday March 1, 2019
07:00 am - 09:30 pm (Exhibition Halls close at 1700)

PUBLIC DAYS 
Saturday March 2, 2019 to Sunday March 3, 2019
08:00 am -06:00 pm

 

TRADE VISITOR ACCESS

TRADE DAYS 
Tuesday February 26, 2019-  Thursday February 28, 2019
09:00 am - 05:00 pm

TRADE/PUBLIC DAY  
Friday March 1, 2019
09:00 am - 02:00 pm

 

GENERAL PUBLIC ACCESS

TRADE/PUBLIC DAY (Exhibition Halls close at 1700)
Friday March 1, 2019

  •  2:00 pm – 10:00 pm
  • Gold Pass Only: Gates open 9:00 am – 10:00 pm

PUBLIC DAYS 
Saturday March 2, 2019 to Sunday March 3, 2019
08:00 am - 06:00 pm

 


Build-Up and Dismantle

BUILD-UP

Monday February 18, 2019-  Sunday February 24, 2019
07:00 am - 05:00 pm

DISMANTLE

Sunday March 03, 2019
07:00 pm - 09:00 pm

Monday March 04, 2019-  Wednesday March, 2019
07:00 am - 05:00 pm

Exhibition Move-In and Move-Out Schedule Link

Safety Clothing
High visibility clothing, and steel toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.

 


Parking Information

Exhibitor Parking Allocation

All Exhibitors are allocated a number of R1 Reserve Car Passes based on the size of their Exhibition presence. Please complete FORM 6A Car Passes on the Avalon Exhibitor Online Manual to confirm your required R1 Car Passes and nominate the preferred postal address for delivery.


Badge Information

Exhibitor Badging/Ticket Allocation

FORM 5: Exhibitor Badges is on the Avalon Exhibitor Online Manual  within your Login Account. Further Exhibitor Badges can be purchased through FORM 5B: Additional Exhibitor Badges if required.

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide.

Deadline: January 15, 2019

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: January 7, 2019

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: January 15, 2019 

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: January 15, 2019 

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: January 15, 2019 

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: December 07, 2018

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: February 05, 2019 

Mandatory | All Exhibitors

 

US6 - Press Release & News Form

Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: January 30, 2019 

Optional | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: January 04, 2019 

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Avalon's  Exhibitor Services Team.

Avalon Exhibitor Online Manual
*Please contact your Kallman Worldwide Exhibitor Service Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

 

Turnkey Exhibitors

Friday February 15, 2019 | Form 2- Onsite contact | Mandatory

Saturday February 2, 2019 | Form3- Certificate of Insurance | Mandatory

Friday December 21, 2019 | Form 4- Exhibitor Directory Entry | Mandatory

Friday February 8, 2019 | Form 5- Exhibitor Badges | Mandatory

Monday February 18, 2019 | Form 6- (R1) Car Passes | Mandatory

Friday February 15, 2019 | Form 7- Delegations | Optional

 

Space Only Exhibitors

Friday November 30, 2018 | Form 1- Stand Builder Details | Mandatory

Wednesday Janauary 16, 2018 | EDL- Electrical Order Form | Mandatory

Friday February 15, 2019 | Form 2- Onsite contact | Mandatory

Saturday February 2, 2019 | Form 3- Certificate of Insurance | Mandatory

Friday December 21, 2019  | Form 4-  Exhibitor Directory Entry | Mandatory

Friday February 8, 2019 | Form 5- Exhibitor Badges | Mandatory

Monday February 18, 2019 | Form 6- (R1) Car Passes | Mandatory

Friday February 15, 2019 | Form 7- Delegations | Optional

Friday February 15, 2019 | Form 9- Safety Induction | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping andfreight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

TWI Shipping Instructions (PDF)

         TWI Commercial Invoice (XLS)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact  Nancy Villari, Project Coordinator.

If you're interested in sponsoring one of these events, please contact Kevin Tighe.


USA Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Coming Soon!


Ambassador Tour of the Pavilion

Coming Soon!

 


USA VIP Reception

Coming Soon!

 


Delegations

Coming Soon!

 


The USA Partnership Pavilion Forum

Coming Soon!

 

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA Partnership​ Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. The link to access the form for submitting your information will be up soon!
Here's an example of one of our latest releases in the meantime: Ask America: U.S. Plans Largest International Presence at Paris Air Show 2017

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 


Contacts

For additional information or special requests, contact:
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

Alli Cozic, Content and Social Media Coordinator
+1-201-251-2600 x101
AlliC@kallman.com

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

 

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the Visitors Guide to the USA Partnership Pavilion. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.

 

Promote your show presence to A&D decision-makers via the AIA dailyLead — a 100% opt-in daily e-newsletter delivered on behalf of the Aerospace Industries Association by our Digital Media Partner, SmartBrief. Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

Avalon 2019 Hotel Tariff - Coming Soon!

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

You must have a valid U.S. passport and a visa to enter Australia. Most U.S. passport holders traveling to Australia for tourism or business purposes for less than 90 days can obtain an Electronic Travel Authority (ETA). The ETA is an electronic label-free visa and can be obtained at the ETA website for a small service fee. Airlines and many travel agents in the United States are also able to apply for ETAs on behalf of travelers.

If you overstay your ETA or any other visa, even for short periods, you may be subject to exclusion, detention, and removal by the Australian Department of Immigration and Border Protection (DIBP).

If you are, travelling on a valid U.S. ePassport (a passport that contains an electronic chip) and are 16 years of age or older, you are eligible to use Australia’s automated border processing system, SmartGate, upon arrival in Australia. There is no additional enrollment process or fee to participate in SmartGate. Visit the SmartGate website for more information and for a list of participating airports in Australia.

Visit the Embassy of Australia website for the most current visa information.

Download and Print for your Travelers- Coming Soon!

AVALON 2019 FAQ’S AND LOGISTICAL INFORMATION

 

BUILD-UP & DISMANTLE

 

Where is the venue located?

Avalon Airport

80 Beach Rd, Lara VIC 3212

Australia Map

 

What are the Build-Up & Dismantle Hours?

Monday February 18, 2019-  Sunday February 24, 2019 from 07:00 am - 05:00 pm are designated as Build Days and access will only be given to persons that have a valid AVALON 2019 Contractor Badge.

 

EXHIBITOR SET-UP

Monday February 25, 2019

09:00 am - 05:00 pm

**Exhibitor Badge, high vis vest and sturdy closed toes shoes compulsory

 

Exhibition Move-IN and Move-Out Schedule

 

Is there a safety dress code during Build-Up?

Hi visibility clothing, sturdy steel toe caps must be worn at all times during the Build-Up and Teardown period.  Appropriate Personal Protective Equipment must be worn for all tasks that require it (e.g. safety glasses, gloves, hearing protection).

 

Exhibition Regulations Airshow 2019: Click Here

Exhibition Safety Regulations Airshow 2019: Click Here

 

 

VENUE ACCESS

 

How many exhibitor badges will I receive & what does the exhibitor badge allow in terms of access?

All personnel attending AVALON 2019 must be appropriately badged to enter. As an Exhibitor, you are allocated a number of Exhibitor Badges dependent on the size of your stand – these can be found within Form 5a. Exhibitor Badges here. To purchase additional Exhibitor Badges, please see Form 5b. Additional Exhibitor Badge Purchase here.

 

Badging Allocation: Click Here

 

How do I obtain Visitor Passes?

All AVALON 2019 Exhibiting companies receive a number of complimentary Exhibitor Guest tickets to distribute to their staff, customers or guests to attend Trade-Only sessions of the event. Exhibitor Guest Badge allocations are listed here. These can be found within FORM 5c. Complimentary Visitor Badges here.

Show Hours

 

 

 

TRANSPORTATION

 

AVALON 2019 has a number of transport options: Click Here

 

  1. CAR

Avalon Airport is situated on the Princes Freeway, between Melbourne and Geelong. Access is easy by car with the route well sign posted. Once at the Airshow site, traffic marshals will direct vehicles to the ample car parking areas. 

Where can I park? 

R1 Reserve Car Passes allocations are listed here.  R1 car park is unassigned – first come, first served.


By car from Melbourne
Avalon Airport is about 55kms along the Princes Freeway from the West Gate Bridge.

From Tullamarine Airport
Take the Tullamarine Freeway to the Western Ring Road and then travel west along the Princes Freeway towards Geelong.

From Geelong
Avalon is about 18kms along the Princes Freeway. Signs will direct you to the turn off.

 

  1. AIR

 

Jetstar operate regular flights directly into Avalon Airport with convenient access to the Airshow site. An internal transport service is available to carry Jetstar passengers from the Avalon terminal to the Airshow entrance. For more information on Jetstar services visit www.jetstar.com.

 

For those passengers arriving at Tullamarine Airport there is no direct service to Avalon Airport. Patrons will need to catch an airport bus from Tullamarine to either Geelong or Southern Cross Station in Melbourne.

These services are provided by Gull Bus (Tullamarine – Geelong –www.gull.com.au) or Sky Bus for Tullamarine-Melbourne (Southern Cross Station www.skybus.com.au).

 

All patrons alighting in either Geelong or Melbourne (Southern Cross Station) will need to use the V/Line train service to get to the Airshow site. Further information on this service is available here.

  1. Ferry

 

Searoad Ferries is the car and passenger ferry sailing between Sorrento on the Mornington Peninsula and Queenscliff on the Bellarine. Avalon is only 1 hour from Queenscliff and a great way to get to or from the Avalon Airshow. The 40 minute crossing is a relaxing and convenient alternative to the drive around the bay through city traffic and on toll roads. Relax and enjoy easy drive on/drive off facilities for cars, caravans, motorbikes and coaches. Ferries depart daily, every hour on the hour from 7am to 6pm.

For more information on Searoad Ferries visit www.searoad.com.au

 

 

SHOW INFORMATION

 

When & where does the Official Opening Ceremony take place?

The official opening is an invite only event at 930am, Tuesday, February 26, 2019.

 

Where can I find the Exhibitor Services’ Office?

The Exhibitor Services’ Office is adjacent to Hall 1.

 

Is there a dress code for show days?

Appropriate business attire (or applicable military uniform) is required.

 

When and where can I pick up my Official Catalogue?

All Exhibitors will receive one per company which we will delivered on the first day of the event. Further copies can be collected from Exhibitor Services. An electronic PDF of the directory will be available on the Avalon website just prior to the event. The official AVALON 2019 App will also contain all information provided within the Trade Directory. The AVALON 2019 App will be available as a free download for smartphone users from mid-February 2019 via the iTunes and Google Play stores.

 

How can I book a conference room with the U.S. Pavilion?

Please visit the Exhibitors’ Lounge at Booth 3L11 and inquire with a Kallman representative. We have one conference room available for 1 hour per exhibiting company per day.

 

 

VENUE

 

Is WiFi available?

Wireless connectivity is provided throughout the Avalon Site. Limited free Wi-Fi is available and is suitable for web browsing and emails.

Exhibitors may purchase dedicated Wi-Fi and wired internet services through the Organizer by using the Telecommunications Order Form click here.

 

Will there be a business center onsite?

Avalon does not have a Business Centre.

 

Is dining available on site and when are they open?

Two Exhibition Cafes are located within the Exhibition Halls and will run during the open hours of the halls 0900-1700. On the Public days (Friday, Saturday, and Sunday) numerous outdoor food truck options will be available.

 

What is the security at the show?

There is 24 hour security at the event. A comprehensive security plan with phone numbers will be part of your Exhibitor Onsite Guide to be distributed at the end of January by the show organizers.

 

The Organizer will provide security services for the duration of the Exhibition. However, all responsibility for the safety and security of the property of Exhibitors must be borne completely by the Exhibitor. The Organizer reserves the right to stop and search any person, vehicle, container, equipment or other item at, entering or departing from the Exhibition at any time.

 

Official photographic identification (passport, driver's license, defense ID etc.) is necessary and must be carried with you at all times while attending Avalon 2019.

 

What do I do in an emergency?

Triple Zero (000) is the primary national emergency number in Australia.

 

Is there a lost and found?

All lost and found is directed to the Police van which is located directly outside the entrance to Hall 2.

Kallman Worldwide | USA Partnership Pavilion

 

Oshaira Rojas | Exhibitor Services Specialist
OshairaR@kallman.com | +1-201-251-2600 x134
 

Christa March | Project Manager
ChristaM@kallman.com | +1-201-251-2600 x116

 

Mike Petrassi | Sales Manager
MikeP@kallman.com | +1-201-251-2600 x105

 

Kevin Tighe | Sales Associate​
KevinT@kallman.com | +1-201-251-2600 x172

 

Nancy Villari | Project Coordinator
NancyV@kallman.com | +1-201-251-2600 x104
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion