The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE
July 8, 2020

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

Kallman Covid Safety Plan

Informa Covid Safety Plan

 

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:
 

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines
 

We will update this advisory regularly as warranted.

 

Travel to Dubai and COVID-19

  • All passengers arriving into Dubai from any point of origin (GCC countries included) must hold a negative COVID19 PCR test certificate for a test taken no more than 72 hours before departure. 
  • ​The certificate must be a PCR test. Other test certificates including antibody tests and home testing kits are not accepted in Dubai. Travellers must bring an official, printed certificate in English or Arabic to check in – SMS and digital certificates are not accepted. PCR certificates in other languages are acceptable if they can be validated at the originating station.
  • ​You may need to take another COVID19 PCR test on arrival. If you take a test at the airport, you must remain in your hotel or residence until you receive the test result. 
  • If the test result is positive, you will be required to undergo isolation and follow the Dubai Health Authority guidelines. 
  • You must also download the COVID19 – DXB Smart App iOSAndroid 
  • Read More 

Accessing Dubai World Trade Centre

Coming Soon!

Returning to the USA and COVID-19

  • To reduce introduction and spread of new variants of SARS-CoV-2, CDC issued an Order effective January 26, 2021. It requires all air passengers arriving to the US from a foreign country to get tested for COVID-19 infection no more than 3 days before their flight departs and to provide proof of the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. 
  • At this time all air passengers traveling to the US, regardless of vaccination or antibody status, are required to provide a negative COVID-19 test result or documentation of recovery. 
  • For more information on this testing requirement, see the Frequently Asked Questions
  • Read more from the CDC

 

PCR Testing Locations

More information is Coming Soon as further discussions with Informa and the Dubai World Trade Center take place. 

  • Emirates Airlines is providing PCR services for their Passengers: 
              Located at Al Masood building, Airport Road, Port Saeed area, Deira. 
              The test costs on site AED 130 per person. Test results will be available within 24 hours. 
              Home or office testing within Dubai costs AED 240 per person. Test results will be available within 24 hours. 
              Read More 

 

  • Additional locations for medical testing in Dubai: 

                  Al Qusais Branch, Damascus Street 
                 Premier Diagnostic and Medical Center, Salah Al Din Street  
                 Prime Corp Medical Center, Salah Al Din Street, Deira 
                 Sheikh Zayed Branch, Sheikh Zayed Street, near Noor Islamic Bank 
                 Prime Specialist Medical Center Sharjah Branch, King Faisal St, Al Majaz 
                 Ajman Branch, Grand Mall, Sheikh Khalifa St 
                 Other locations 

The test costs AED 150 per person. Home or office testing within Dubai for a minimum of two passengers is also available at AED 240 per person. Test results will be available within 24 hours. 

Read More 

Venue
Dubai World Trade Centre
Sheikh Zayed Rd
Dubai - United Arab Emirates
Map | Site Map | Parking Diagram

 


Show Hours
Monday, June 21st 
8:00am - 6:30pm Exhibitor Access
10:00 am - 6:00pm Visitor Access
7:45am - 6:30pm InfoHub Desk

Tuesday June 22nd
9:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access
8:00am - 6:30pm InfoHub Desk

Wednesday June 23rd
9:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access
8:30am - 6:30pm InfoHub Desk

Thursday June 24th
9:00am - 9:00pm Exhibitor Access
10:00am - 5:00pm Visitor Access
8:45am - 10:30pm InfoHub Desk

* Power supply to ALL stands MUST be switched on 30 minutes before show open and MUST be switched off 30 minutes AFTER the show closes every day. If power is required beyond this, 24hrs power must be ordered from the official contractor.

 


Build-Up
Friday, June 18th
8:00am - 10:00pm  Access to Space Only Contractors
7:30am - 10:00pm  InfoHub Desk

Saturday, June 19th 
8:00am - 10:00pm  Access to Space Only Contractors
2:00pm - 10:00pm  Access to Exhibitors (Space Only & Turnkey)
7:45am - 10:00pm  InfoHub Desk

Sunday, June 20th 
8:00am - 10:00pm  Access to Space Only Contractors
8:00am - 10:00pm  Access to Exhibitors (Space Only & Turnkey)
7:45am - 10:00pm  InfoHub Desk

* All stand construction must be completed by 6:00PM on Sunday, June 20th.
* All stand dressing and exhibit set up must be completed by 10:00PM on Sunday, June 20th.

* Any stands not completed by the above times will be subject to a late working fine.

Dismantle
Thursday, June 24th
5:30pm - 9:00pm  Dismantling of Stands
10:00pm - 11:59pm  Space only Contractors allowed in hall
8:45am - 10:30pm  InfoHub Hours

Friday, June 25th
12:01am - 1:00pm  Dismantling of Stands and Clearing of Hall

Saturday, June 26th
00:01am - 3:00pm  Dismantling of Stands and Clearing of Hall

* No exhibits or stand material are to be removed before the start of breakdown has been publicly announced by the organiser
* Exhibits cannot be removed or dismantled before the close of show, or until the halls are clear of ALL visitors.
* Access for Space Only Contractors is approximate; they will be held at the marshalling gate until Venue rigging services, aisle carpet removal and empty boxes / crates have been delivered to stands.
* Exhibitors are advised not to leave their stand unattended at any time during breakdown.
* It is the Exhibitor's responsibility to remove all stand materials, carpet tape, packaging and waste from the halls. Please note that charges will be levied for the removal of any discarded items.
* The Organisers and the Venue are not held responsible for any items left in the halls or loading bays overnight or beyond 13:00 on Friday 25 June 2021 and beyond 15:00 on 26 June 2021 for Hall 2-4 & Saeed Halls 1-3

 


Safety Clothing
High visibility clothing or vest, and steel toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.

 

 


Parking Information
Parking Diagram
 

Car Parks 1A, 1B & 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1). Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure. A lost parking token will be charged in addition to the respective hourly parking charges, and is not refundable.
 

If you would preffer free parking please see the attached Parking Diagram to view a map that indicates the location of free parking, paid parking and valet parking.

 


Badge Information
*Subject to change to accomodate COVID regulations

BADGE ALLOCATION

STAND SIZE

NO. BADGES

less than 20 sqm

7

20 - 40 sqm

14

40 - 60 sqm

21

60 - 80 sqm

28

80 - 100 sqm

35

100 - 200 sqm

60

200 - 300 sqm

80

Over 300 sqm

100

Arab Health will employ a contactless registration system that facilitates online self- registration and personal mobile registration. (QR codes). Registration for all exhibitors, contractors, and visitors must be completed online prior to arriving onsite. There will be a self- service scanning of badges for entry and exit. Please refer to the exhibitor manual for fursther information on how to register. 

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after May 29th, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

  • In compliance with the DWTC regulations, the maximum number of people permitted on a stand (including exhibitor staff and exhibitors) should correspond to 1 person per 4sqm at any one point. You must adhere to the local physical distancing requirements. 
  • ​On-stand physical distancing must not supersede guidance set out below. 

 

Please refer to the Informa Covid Safety Plan or more detailed 

Kallman Worldwide is pleased to provide access to our new ONLINE EXHIBITOR PORTAL.
Within the portal you will have access to all our USA Partnership Pavilion forms, deadlines, and pertinent show information.

To login to the EXHIBITOR PORTAL, use your company email address and click “forgot password”. Follow the email prompts to reset your password and gain access. If there are any issues please contact your Exhibitor Services team.

USA Partnership Pavilion Form Deadline dates:

Co-Exhibitor Registration Form
Deadline: March 31, 2021

State Co-Exhibitor Registration Form
Deadline: March 31, 2021

US1 - USA Partnership Pavilion Visitor Zone
Deadline: June 1, 2021

US2 - Turnkey Stand Identification
Deadline: May 3, 2021

US3-E - Electrical, Lighting and AV Form
Deadline: May 3, 2021

US3-F Furniture and Accessories Form
Deadline: May 3, 2021

US3-G Graphics Form
Deadline: May 3, 2021

US4 - Space Only Stand Design Submission
Deadline: April 12, 2021

US5 - Onsite Contact Information
Deadline: June 7, 2021

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Arab Health Exhibitor Services Team.

Arab Health Customer Care Centre

Swap Card Program Webinar

Swap Card Program (PDF)

Exhibitor Experience Guide (PDF)

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details. Keep in mind only fully paid exhibitors have been registered. If you are unsure of your payment status, please contact our finance department.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
ASAP | Visa Letter Participation Requests | Mandatory if required for UAE travel
TBD | Complete My Company Profile | Mandatory
5/04/2021 | On-stand Activities | Mandatory if having onstand activities
5/19/2021 | Internet & Wifi | Optional
5/22/2021 | Security | Optional
5/22/2021 | Stand Catering | Optional
TBD | Badge Registration | Mandatory
TBD | Upgrade My Entry - Book Enhanced Omnia Package | Optional

Space Only Exhibitors
ASAP | Visa Letter Participation Requests | Mandatory if required for UAE travel
4/01/2021 | Stand Contractor Details Submission | Mandatory
4/22/2021 | Stand Design Submission | Mandatory
4/22/2021 | Release of Liability Form | Mandatory
5/04/2021 | On-stand Activities | Mandatory if having onstand activities
5/9/2021 | ECO Flooring Form | Optional
5/19/2021 | Internet & Wifi | Optional
5/22/2021 | Security | Optional
5/22/2021 | Stand Catering | Optional
5/22/2021 | Stand Cleaning | Optional
TBD | Complete My Company Profile | Mandatory
TBD | Electrical Form - Space Only Power Supply | Mandatory
TBD | Badge Registration | Mandatory
TBD | Upgrade My Entry - Book Enhanced Omnia Package | Optional

Additional Organizer Resources

Official Vendor Information

Health Safety & Security

Space only Stand Design Information

Exhibition Code of Conduct

Sustainability

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

4 Wall specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends 4 Wall for all your audio and IT needs.

 

USA Partnership Pavilion Catalogue

 

 

 

 

 

 

 

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the 4 Wall Arab Health USA Partnership Catalogue and submit to Kallmansales@4wall.com DUE June 10, 2021  Please copy myself (Courtney Serpico (CourtneyS@kallman.com)on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through 4 Wall.  A reinforced wall (for wall mounted monitors only) can be purchased on our US3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to Kallmansales@4wall.com so that they can ensure compatibility and expedite set up onsite.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Gabrielle Fasolo 
If you're interested in sponsoring one of these events, please contact Jodi Munzer.


USA Partnership Pavilion Event Schedule- Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.. 

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.

  • ​Paid upgrades include logo placement, product spotlights, banner advertisements, and more!.

 

SPONSORSHIPS

Associate your brand with exclusive, high profile Canada Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.


Hotel and Travel Partner

JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

Arab Health Hotel Options 

Arab Health Hotel Booking Form

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

Arab Health Hotel Tariff

 


 

Arab Health's list of hotel recommendations through partnership with onPeak.

 Offical Show Organizer Hotels

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)


The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 


Visa Requirements


U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

 

If you need a visa for Arab Health, Informa provides the request for a visa invitation letter.

For more details please see the links below. 

Arab Health Visa page

Request for a Visa invitation letter

Download and Print for your Travelers- Coming Soon!

Coming Soon!

Kallman Worldwide | USA Partnership Pavilion
 

Keira Small | Operations Specialist
KeiraS@kallman.com | +1-201-251-2600 x189


Ann Kallman | Operations Director
AnnK@kallman.com | +-201-251-2600 x113
 

Joan Williams | Program Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Jodi Munzer | Sales Lead
JodiM@kallman.com | +1-201-251-2600 x119
 

Gabrielle Fasolo | Project Coordinator
GabrielleF@kallman.com | +1-201-251-2600 x187
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion