The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
Dubai World Trade Centre
Sheikh Zayed Rd
Dubai - United Arab Emirates
Map | Site Map | Parking Diagram

 


Show Hours
Monday, January 27th 
8:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access

Tuesday January 28th & Wednesday January 29th
9:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access

Thursday January 30th
9:00am - 9:00pm Exhibitor Access
10:00am - 5:00pm Vistor Access


Build-Up

Friday, January 24th
8:00am - 10:00pm  * Access to Space Only Contractors

Saturday, January 25th 
8:00am - 10:00pm  * Access to Space Only Contractors
2:00pm - 10:00pm  * Access to Exhibitors (Space Only & Turnkey)

Sunday, January 26th 
8:00am - 10:00pm * Access to Space Only Contractors
8:00am - 10:00pm * Access to Exhibitors (Space Only & Turnkey)

* All stand construction must be completed by 6:00PM on Sunday, January 26th.
* All stand dressing and exhibit set up must be completed by 10:00PM on Sunday, January 26th.

Dismantle

Thursday, January 30th
5:30pm - 9:00pm  *Dismantling of Stands 
Exhibits cannot be removed or dismantled before 5:30pm, or once the halls are clear of ALL visitors. 
Anyone found dismantling or packing their stand before the show closes at 5:00pm, may incur a fine.

Friday, January 31st
12:01am - 1:00pm  * Dismantling of Stands and Clearing of Hall 
All stand fittings and waste materials must be cleared from the halls by 1:00pm.

 


Safety Clothing
High visibility clothing or vest, and steel toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.

 

 


Parking Information
Parking Diagram
 

Car Parks 1A, 1B & 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1). Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure. A lost parking token will be charged in addition to the respective hourly parking charges, and is not refundable.
 

If you would preffer free parking please see the attached Parking Diagram to view a map that indicates the location of free parking, paid parking and valet parking.

 


Badge Information
 

BADGE ALLOCATION

STAND SIZE

NO. BADGES

less than 20 sqm

7

20 - 40 sqm

14

40 - 60 sqm

21

60 - 80 sqm

28

80 - 100 sqm

35

100 - 200 sqm

60

200 - 300 sqm

80

Over 300 sqm

100

Each Badge should be entered with an individual email address, since all exhibitors will be emailed a bar code that they can scan onsite to receive their badges. We advise against using generic emails such at info@, sales@ etc. Please print this bar code to have onsite so you can collect your exhibitor badge.

Badge Pickup: TBD | Venue Map

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after TBD, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: November 15, 2019

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: December 6, 2019

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical, Lighting Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch

Deadline: TBD

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: January 3, 2020

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: December 6, 2019  *Graphic orders AND Files are due by the December 6th deadline*

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: TBD

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: January 16, 2020

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: October 25, 2019

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Arab Health Exhibitor Services Team.

Online Manual
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Janurary 2, 2019 | Badge Registration | Mandatory
Coming Soon! | Upgrade My Entry - Book Enhanced Omnia Package | Optional

Space Only Exhibitors
Janurary 2, 2019 | Badge Registration | Mandatory
Coming Soon! | Upgrade My Entry - Book Enhanced Omnia Package | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

 

Arab Health USA Partnership Pavilion Catalogue

 

 

 

 

 

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV Arab Health USA Partnership Pavilion Catalogue and submit to Sophie Linnett (SophieL@smart-av.com) DUE January 20.  Please copy myself (KeiraL@kallman.com) and Erica Marino (EricaM@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our US3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com so that they can ensure compatibility and expedite set up onsite.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell
If you're interested in sponsoring one of these events, please contact Jodi Munzer.


Event Schedule- coming soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • ​Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.


Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

Arab Health Hotel Tariff

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)


The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 


Visa Requirements


U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print for your Travelers - Coming Soon!


INTERNATIONAL AIRPORT INFORMATION

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30-day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

BADGE ALLOCATION

STAND SIZE

NO. BADGES

less than 20 sqm

7

20 - 40 sqm

14

40 - 60 sqm

21

60 - 80 sqm

28

80 - 100 sqm

35

100 - 200 sqm

60

200 - 300 sqm

80

Over 300 sqm

100

Each Badge should be entered with an individual email address, since all exhibitors will be emailed a bar code that they can scan onsite to receive their badges. We advise against using generic emails such at info@, sales@ etc. Please print this bar code to have onsite so you can collect your exhibitor badge.

Badge Pickup: TBD

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after TBD, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

Where Can I Get a Bus?
No buses are available.

Where Can I Get a Train?
The World Trade Centre metro station allows direct access to the Venue from prominent locations around Dubai. The station (number 22) is on the Red Line within Zone 5. Trains run every 7 minutes to all major business, tourist, and residential areas and with options such as Park and Ride or feeder buses connecting neighborhoods to the metro.

  Station Hours:  Red Line

  Green Line

 Thursday – 5:30am to 1:00am

 Friday – 10:00am to 1:00am

 Saturday to Wednesday – 5:30am to 12:00   (midnight)

 Thursday – 5:00am to 1:00am

 Friday – 10:00am to 1:00am

 Saturday to Wednesday – 5:50am to 12:00   (midnight)

http://www.dubaimetro.eu/

Where are the Car Parks?
Car Parks 1A, 1B & 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance

There are two Multi-Story Car Parks which have a nominal parking fee per hour: (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1).  Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24-hour period.

Click here to see a Map with locations of the garages as well as indication of free parking, paid parking, and valet parking.

A parking token is issued on arrival and must be submitted for payment on departure. A lost parking token will be charged in addition to the respective hourly parking charges, and is not refundable.
 


BUILD-UP & DISMANTLE

What are the Build-Up & Dismantle Hours?

BUILD-UP DATES:
Friday, January 24, 2020
8:00am – 10:00pm Access to Space Only Contractors
Saturday, January 25, 2020
8:00am – 10:00pm Access to Space Only Contractors
2:00pm – 10:00pm Access to Exhibitors (Space Only & Turnkey)
Sunday, January 26, 2020
8:00am – 10:00pm Access to Space Only Contractors
8:00am – 10:00pm Access to Exhibitors (Space Only & Turnkey)
* All stand construction must be completed by 6:00pm on Sunday, January 26, 2020.
*All stand dressing and exhibit set up must be completed by 10:00pm on Sunday, January 26, 2020.

DISMANTLE DATES
Thursday, January 30, 2020
5:30pm – 9:00pm Dismantling of Stands
Friday, January 31, 2020
12:01am – 1:00pm Dismantling of Stands & Clearing of Hall
*Exhibits cannot be removed or dismantled before 5:30pm, or once the halls are clear of ALL visitors.
*Anyone found dismantling or packing their stand before the show closes at 5:00pm, may incur a fine.

Is there a safety dress code during build-up?
Yes! You must wear safety vest and steel toe boots.
 

Will there be food available onsite during Build-Up and Dismantle?
There are a number of cafés and restaurants located throughout the Dubai World Trade Centre and the two adjacent hotels. To see a complete list of the onsite cafés and restaurants please click here. There will also be a number of cafés for light refreshments available in the concourse

 


SHOW INFORMATION

Admission Hours
Monday, January 27th 
8:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access
Tuesday January 28th & Wednesday January 29th
9:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access
Thursday January 30th
9:00am - 9:00pm Exhibitor Access
10:00am - 5:00pm Vistor Access

Is there a dress code for show days?
Business casual attire.

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?
The organizers opening ceremony will be on Monday January 27, 2020 at (Time)TBD.
The location is TBD.
The USA Partnership Pavilion opening ceremony is TDB.

Wear something comfortable and appropriate for the Middle East. The weather in Dubai is usually either warm or very hot. However, the conference rooms can be cold so bring a jacket or cardigan. It is suggested that women should cover their shoulders and body down to the knees.

When and where can I pick up my Official Catalogue?
Trade Centre Arena Stand SAE01 – opposite Hall 1 – the Show Catalogue collection point.

Where can I find the Organizer’s Office?
Organizers Office, located by the entrance of Hall 4.

How can I book a conference room with the USA Partnership Pavilion?
You may visit a Kallman Worldwide representative at the welcome desks located in H1.D39 Meeting Point & Hatta C&D WiFi Lounge to reserve your time. Reservations are first come, first serve and are limited to 1 hour per exhibiting company per day. Please schedule confirmed meetings only.

 


VENUE

Where does Arab Health 2020 take place?
Dubai World Trade Centre (DWTC)
P.O. Box 9292,
Dubai, United Arab Emirates
View Location on a map here.

Is dining available onsite?
There are a number of cafés and restaurants located throughout the Dubai World Trade Centre and the two adjacent hotels. To see a complete list of the onsite cafés and restaurants please click here. There will also be a number of cafés for light refreshments available in the concourse.

What services are offered in the USA Partnership Pavilion?
The Meeting Point, located in stand #H1.D39, stand #S1.C56 and stand #H6.A55, will be open during show hours and is reserved exclusively for exhibitors and their guests. It is not open to the public and all exhibitors are required to wear a U.S. Pavilion lanyard or U.S. Pavilion access sticker to enter the Meeting Point. 
Here, we will offer:

  • Complimentary refreshments (Meeting Point)
  • Coffee, hot tea, and a selection of cold beverages (Meeting Point)
  • Email station & printer (H1.D39 & S1.C56)
  • Phone charging station
  • Welcome desk (H1.D39)
  • WiFi Lounge (All Meeting Points)
  • Innovation Live! (H1.G50)

What other points of interest are onsite?
The Arab Health press office will be located in Al Ain C, above Hall 3. The facilities made available to accredited media include laptops, internet, printer, fax machine, refreshments, as well as the latest news from the exhibition and congress.
The following facilities are available at the Dubai World Trade Centre (DWTC):

  • Emirates NBD Bank, located on the concourse between Hall 3 & 4, OR adjacent to Sheikh Maktoum Hall, opposite Hall 8
  • Various ATM machines, on the concourse adjacent to Halls 3, 6 & 8
  • A General Post Office, on the concourse, adjacent to Sheikh Maktoum Hall
  • Al Rostamani Money Exchange, on the concourse, adjacent to Hall 6
  • A Business Centre is located next to the Hall 3 entrance on the concourse and is called Spectrum Printing Press
  • FEDEX is based between halls 3 & 4. Their hours are 8:00am – 7:00pm Sunday to Thursday. They are closed Friday and Saturday.
  • A lost and found area is located on level 1, above Hall 8, in which items are stored for safekeeping until reasonable proof of ownership is presented at the collection point. The lost and found office operates 24 hours, 7 days a week and can be contacted on: Tel: +971 (0)4 306 4600.
  • Gift shops, cafes & pharmacies are located along the concourse outside of each hall.

Is WiFi available?
The complex offers WiFi as a paid business service. You can also visit the U.S. Pavilion WiFi lounge located in stands #H1.D39, #S1.C56 and #H6.A55,.

Which security measures are in place?
While every precaution is taken to ensure the safety and security of personnel and equipment and whilst the premises are patrolled, we cannot accept any responsibility whatsoever for any injury, loss, damage or any consequential losses which may befall on your personnel and their property.

24-hour general security for the Exhibition will be controlled by the Organizers in conjunction with the Dubai International Convention & Exhibition Centre. We strongly recommend that any valuable items be kept under constant supervision and removed each evening. Stands should not be left unattended at any time. Small / attractive items should be kept under constant supervision and removed each evening.
Fines and imprisonment may result if the police find security guards stationed on your stand and they are not supplied by DWTC.

What do I do in an emergency?
The following facilities are available during the period of build-up, exhibition opening hours, and dismantle:

  • EMS / First Aid Centre is located between Halls 4 & 5.
  • An Ambulance Service will be called in by EMS (Emergency Medical Services) upon need.
  • A pharmacy is located adjacent to Hall 6.

Please note the phone number for EMS / the First Aid Centre is + 971 4 306 4040 and internally the extension will be 4040.

 

Kallman Worldwide | USA Partnership Pavilion
 

Keira Small | Exhibitor Services Specialist
KeiraL@kallman.com | +1-201-251-2600 x189


Erica Marino | Exhibitor Services Specialist
EricaM@kallman.com | +-201-251-2600 x138
 

Joan Williams | Program Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Jodi Munzer | Sales Lead
JodiM@kallman.com | +1-201-251-2600 x119
 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion