Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
Dubai World Trade Centre
Sheikh Zayed Rd
Dubai - United Arab Emirates
Map | Site Map | Parking Map


Show Hours

Monday, January 28th 
8:00am - 6:30pm Exhibitors
10:00am - 6:00pm Visitors

Tuesday, January 29th - Wednesday, January 30th 
9:00am - 6:30pm Exhibitors
10:00am - 6:00pm Visitors

Thursday, January 31st 
9:00am - 9:00pm Exhibitors
10:00am - 5:00pm Visitors


Build-Up 

Friday, January 25th
8:00am - 10:00pm  *Access to Space Only Contractors

Saturday, January 26th 
8:00am - 10:00pm  * Access to Space Only Contractor 
2:00pm - 10:00pm  * Access to Exhibitors (Space Only & Turnkey)

Sunday, January 27th 
8:00am - 10:00pm 

All stand construction must be completed by 6:00PM on Sunday, January 28th.
All stand dressing and exhibit set up must be completed by 10:00PM on Sunday, January 28th.

Dismantle

Friday, February 1st
5:30pm - 11:59pm  *Dismantling of Stands 
Exhibits cannot be removed or dismantled before 5:30pm, or once the halls are clear of ALL visitors. 
Anyone found dismantling or packing their stand before the show closes at 5:00pm, may incur a fine.

Saturday, February 2nd 
12:01am - 1:00pm  * Dismantling of Stands and Clearing of Hall 

Safety Clothing
The use of personal protective equipment is mandatory where there is a foreseeable risk of a requirement to prevent injury.
High visibility clothing & foot protection are required onsite during build-up and dismantle period.

  

Kallman Worldwide does not provide safety clothing.


Parking Information
Parking Map 

Car Parks 1A, 1B & 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1). Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure. A lost parking token will be charged in addition to the respective hourly parking charges, and is not refundable.

If you would preffer free parking please click here to see a map that indicates the location of free parking, paid parking and valet parking.


Badge Information

BADGE ALLOCATION

STAND SIZE

NO. BADGES

less than 20 sqm

7

20 - 40 sqm

14

40 - 60 sqm

21

60 - 80 sqm

28

80 - 100 sqm

35

100 - 200 sqm

60

200 - 300 sqm

80

Over 300 sqm

100

Each Badge should be entered with an individual email address, since all exhibitors will be emailed a bar code that they can scan onsite to receive their badges. We advise against using generic emails such at info@, sales@ etc. Please print this bar code to have onsite so you can collect your exhibitor badge.

All badges can be collected from the Organizers Office, located in the Sheik Saeed Hall 2 Foyer opposite of Hall 4 from 12:00pm onwards on Friday, January 25th.

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after Wednesday, January 3rd, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in USA Partnership Pavilion Visitors Guide.

Deadline: November 16, 2018

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: December 7, 2018

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: TBD

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: January 4, 2019

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: December 7, 2018

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: December 20, 2018

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: January 17, 2019

Mandatory | All Exhibitors

 

US6- Press Release & News Form

Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: January 2, 2019

Optional | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: October 26, 2018

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Arab Health Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
TBD | Catalogue | Mandatory
TBD | Catalogue Advertising | Optional
TBD | Lead Retrieval Early Bird Discount | Optional
TBD | Stand Cleaning & Skip Hire | Optional *Basic stand cleaning is included in your turnkey package. Should you require further equipment cleaning you will need to purchase additional cleaning.  
TBD | Data & Telecom Services| Optional
TBD | Stand Catering | Optional
TBD | Stand Catering - Premium | Optional
TBD | Stand Security Coverage | Optional
TBD | Exhibitor Badges | Mandatory
TBD | Complimentary Visitor e-tickets | Optional

Space Only Exhibitors
TBD | Stand Contractor Details | Mandatory
TBD | Support & Suspension (Rigging) Approval & Price List | Optional
TBD | Catalogue | Mandatory
TBD | Catalogue Advertising | Optional
TBD | Lead Retrieval Early Bird Discount
TBD | Organizer's Approval for Draws | Optional
TBD | Stand Cleaning & Skip Hire | Optional
TBD | Data & Telecom Services| Optional
TBD | Stand Catering | Optional
TBD | Stand Catering - Premium | Optional
TBD | Stand Security Coverage | Optional
TBD | Exhibitor Badges | Mandatory
TBD | Complimentary Visitor e-tickets | Optional
TBD | Electrical Requirments | Mandatory 
TBD | Electrical Grid Plan | Mandatory

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

 Arab Health USA Partnership Catalogue (PDF)- COMING SOON!

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV Arab Health USA Partnership Catalogue and submit to Sophie Linnett (SophieL@smart-av.com) and Annie Pitcher (AnnieP@smart-av.com).  Please copy myself Keira Langan (KeiraL@kallman.com) and Julia Malara (JuliaM@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our KW3-F form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com  & AnnieP@smart-av.com so that they can ensure compatibility and expedite set up onsite.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com

 

TWI Shipping Instructions (PDF)- Coming Soon!

TWI Commercial Invoice (XLS)- Coming Soon!

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell.
If you're interested in sponsoring one of these events, please contact Jodi Munzer.


USA Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Coming Soon!


Ambassador Tour of the Pavilion

Coming Soon!

 


USA VIP Reception

Coming Soon!

 


Delegations

Coming Soon!

 


The USA Partnership Pavilion Forum

Coming Soon!

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA Partnership​ Pavilion exhibitor, you may submit show news to be included in the Ask America” Pavilion Preview press release — at no cost. Click here to access the form for submitting your information. Deadline is January 2nd, 2019!
For reference, click here to read the 2017 release.

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

Keep up with the show's social networks too!

@Arab_Health Arab Health Facebook  

 


Contacts

For additional information or special requests, contact:
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

LOGOS

Download these logos to add to any of your pre-show or on-site marketing pieces:
Coming Soon!

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!
Coming Soon!

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

Arab Health Hotel Tariff (PDF) - Hotel Booking Form (PDF)

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

Arab Health Hotel Tariff


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print for your Travelers - Coming Soon!

Business Tips in the UAE

Kallman Worldwide | USA Partnership Pavilion

Keira Langan | Exhibitor Services Specialist
KeiraL@kallman.com | +1-201-251-2600 x189
 

Julia Malara | Exhibitor Services Specialist
JuliaM@kallman.com | +1-201-251-2600 x138
 

Joan Williams | Program Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Jodi Munzer | Sales Lead
JodiM@kallman.com | +1-201-251-2600 x119
 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion