Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE
July 8, 2020

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

Kallman Covid Safety Rules- Coming Soon!
 
AirShow China Covid Safety Rules- Coming soon!
 

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:
 

World Health Organization Coronavirus Guidelines
 

Centers for Disease Control Coronavirus Guidelines
 

We will update this advisory regularly as warranted.

 

Venue

China International Aviation & Aerospace Exhibition Center
Add:  Zhuhai Airport, Zhuhai 519040, P. R. China
Map | Site Map | Restaurant Locations 


Show Hours

Press Day
Monday, November 9th, 2020
Exhibitor Access: 7:30am - 12:00pm
 

Trade Days
Tuesday, November 10th, 2020
Exhibitor Access: 8:00am - 5:00pm
Trade Visitor Access: 1:00pm - 5:00pm
 

Wednesday, November 11th - Thursday, November 12th, 2020
Exhibitor Access: 8:00am - 5:00pm
Trade Visitor Access: 9:00am - 5:00pm
 

Public Days
Friday, November 13th - Sunday, November 15th, 2020
Exhibitor Access: 8:00am - 5:00pm
Trade & Public Visitor Access: 9:00am - 5:00pm
 


Build-Up and Dismantle

Build-Up

Coming soon!
 

Dismantle

Coming soon!
 

Additional onsite furniture can only be ordered on TBD.

** The Safety officers will be inspecting stands, however, final touches are permitted until 12:00 noon.  No construction other than applying graphics and adjusting furniture is allowed.  Hall cleaning will be taking place during the day.
 


Safety Clothing
Workers who work at the height of 2 meters or above must wear a helmet, belt, and other necessary safety devices. No other safety clothing is required for exhibitors during buildup, however, it is strongly advised that you take all necessary precautions while onsite.
 


Parking Information - Coming soon!

Special parking areas have been set aside by the Organizer to make sure that exhibitors can park their vehicles as close as possible to the fairground. Vehicles without the right parking labels will be refused entry into these areas. Vehicles with Parking Label A are allowed to park inside the exhibition site (A1/A3 Car Park), while those with Parking Label B are allowed to park outside the exhibition site. Click here to view car park locations. Because of the limited parking area inside the exhibition site, exhibitors in need of Parking Label A should place their orders on “Order Form 03” (found on page 19 of the Exhibitor Manual- Coming soon!) ahead of time.

Applicants can collect their parking labels at the on-site Registration Center with “Order Form 03” or the letter of authorization from the exhibiting companies during Move-in Period.

Parking labels application and collection deadline is TBD Applications are not accepted after the deadline.

Car labels are charged and priced differently according to different parking locations. 
A1 Car (below 12 seats), valid for show days - RMB 2500
A3 Car (below 12 seats), for non-official catering service provider, valid for show days - RMB 3500
P1 Vehicles below 25 seats, valid for show days - RMB 800
P2 Vehicles below 25 seats, valid for show days - RMB 800
C1 Vehicles below 25 seats, valid for trade days only - RMB 400
C2 Vehicles below 25 seats, valid for trade days only - RMB 400
BG Coach, valid for trade days – only - RMB 300
 


Badge Information - Badge Registration Location- Coming soon!
Badges should be pre-ordered before the deadline of TBD, and can be completed electronically through the Exhibitor Badge Application. Please note: There will be a charge of RMB 1000 per badge for additional badges.   The allocation is 1 exhibitor badge for every 2 sqm of assigned indoor space. Please review Order Form02 for the exhibitor badge process and entitled number of exhibitor badges.
 

VIP Badges: 
Exhibitors will be granted a limited number of VIP badges and Invitations to the Opening Ceremony of the show. The qualifications for VIPs and the number of VIP badges shall be reviewed and decided by the Organizer. To apply for VIP badges, please refer to the VIP Badge Application.

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall.

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA Partnership Pavilion your company is entitled to a free listing on the USA Partnership Pavilion visitor zone webpage.

Deadline:TBD

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: September 26, 2020

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: September 26, 2020

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!- Coming soon!

Deadline: September 26, 2020

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • Full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline:  September 26, 2020 *Graphic orders AND Files are due by the September 26th deadline*

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: September 14, 2020

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: October 22, 2020

Mandatory | All Exhibitors

 

Co-Exhibitor Form- Coming soon!

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: TBD

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide AirShow China Exhibitor Services Team.

Airshow China 2020 Exhibitors' Manual- Coming Soon
Construction Manual- Coming Soon
Online Manual Link- Open in Internet Explorer ONLY!
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors-
 

 

Space Only Exhibitors
 

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Operations Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)- Coming Soon!

Commercial Invoice (XLS)- Coming Soon!

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Samm Eichmann
If you're interested in sponsoring one of these events, please contact Jason Rubin


USA Partnership Pavilion Event Schedule- Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACTCONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA  Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • ​Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

Airshow China Hotel Tariff- Coming Soon!

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

Airshow China Hotel Tariff

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 

Visa

Entry & Exit:

  • Obtain a visa prior to arrival and have a passport with at least six months' validity remaining. The lack of either will result in a fine and immediate deportation.
  • Apply for a ten-year multiple entry visa, useful for repeated travel, or trips to Hong Kong or Macau with returns to China.
  • If you plan to work in China, be sure to obtain the correct visa. Working in China is not permissible on a student or tourist visa, and may result in detention, criminal charges and deportation.
  • You must have a valid visa to exit China and you must leave China before the expiration of the listed duration of stay. 

Lack of a visa, having an expired visa, or overstaying your visa will result in detention and/or fines.

  • Apply for a visa extension from your local Entry/Exit Bureau before attempting to leave the country. Do not expect your request to be expedited, so apply ahead of time.
  • Visit the website of the Embassy of the People’s Republic of China for current visa information as well as information on China’s immigration and nationality laws.

Coming soon!

Kallman Worldwide | USA Partnership Pavilion

Courtney Serpico | Operations Specialist
CourtneyS@kallman.com | +1-201-251-2600 x143
 

Lillian Tyrrell | Project Coordinator
lilliant@kallman.com | +1-201-251-2600 x110
 

Kim Keogh | Program Manager
KimK@kallman.com | +1-201-251-2600 x103
 

Jason Rubin | Sales Lead
JasonR@kallman.com | +1-201-251-2600 x191
 

Ann Kallman |  Creative Services
AnnK@kallman.com | +1-201-251-2600 x118
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion