Aero India 2021

Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

July 8, 2020

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.


We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines

We will update this advisory regularly as warranted.

Travel to India and COVID-19

Upon international travel to India, a few key pieces of information are required for entry.

  • All travelers should submit self-declaration form on the Yatri Karnataka online portal within 72 hours prior the scheduled travel or physically after arrival at the respective health counters.
  • An Undertaking (India citizens only) is to be submitted on the Yatri Karnataka online portal or on the civil aviation website.
  • Travelers may also seek exemption from quarantine they shall apply to the Yatri Karnataka online portal at least 72 hours before boarding and submit a report of the test that has been conducted within 72 hours prior to undertaking the journey. The test report should be uploaded on the portal for consideration. Each passenger shall also submit a declaration with respect to authenticity of the report.
  • In case of travelers coming from countries having the second wave of Covid-19, they have to undergo a test when they land as well and submit their travel history.
  • All travelers shall download Arogya Setu app, Quarantine watch app and Apthamitra App on their mobile devices.
  • Business or short visit travelers who are coming for short duration of 48 Hours (counted from date of arrival) then he/she is exempted from Covid-19 test & quarantine.
  • All travelers should have the following documentation available on arrival:
    • Confirmed return flight ticket which should not be more than 14 days later from the date of travel.
    • Documents pertaining to the purpose of visit/ invitation letter
    • Place of stay/hotel reservation copy
    • Valid Visa

Please use the following resources for additional information:

We encourage you to continue keeping up to date with your airline, layover airport and the country of India’s regulations. The above information may change again as it has over the last several weeks.


Accessing Yelahanka Air Force Station

Mandatory Guidelines for entry to Aero India 2021

  1. Get COVID-19 RT-PCR test done and obtain the report which should be less than 72 hours of your scheduled entry time at Aero India Venue. (Dated January 31, 2021 9am or later)
  2. Upload the report and details like name, mobile, email ID, photo ID no. on portal under
  1. Menu > Covid Care > Upload Covid Clearance Report
  1. Report will be validated by a Medical Team
  2. On validation, clearance will be forwarded to the registered email and through SMS.
  3. Download this clearance and show it on the mobile phone/ hard copy at the venue for entering
  4. Without this clearance, entry to the venue will not be allowed.
  5. You can also download the Covid Clearance Report in your Aero India Mobile App using your reference no.


Returning to the USA and COVID-19

To reduce introduction and spread of new variants of SARS-CoV-2, CDC issued an Order effective January 26, 2021. It requires all air passengers arriving to the US from a foreign country to get tested for COVID-19 infection no more than 3 days before their flight departs and to provide proof of the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. For more information on this testing requirement, see the Frequently Asked Questions.



PCR Testing Locations

With the new CDC regulation going into effect and the Aero India requirements to gain access into the venue, we’ve scouted out several resources for PCR testing in India.

You can also schedule a private appointment at your hotel


Air Force Station, Yelahanka
Bengaluru, Karnataka
MapSite Plan

Show Hours
February 3-5, 2021 | 9:00am - 6:00pm

February 6- 7, 2021 | 9:00am - 6:00pm CANCELLED

Build-Up and Dismantle
January 17, 2021 | Heavy Machinery
January 18-31, 2021 | Build up
January 31, 2021 | Electricy to booths
January 31, 2021 | completion of build up to 6:00pm
February 1, 2021 | Security checks and final cleaning of hall
February 2, 2021 | Full Dress Rehearsal

February 6-7, 2021 | Dismantle & removal of exhibits
February 8, 2021 | Site closes for exhibitors

Safety Clothing
Safety clothing is not mandatory. However, we do recommend taking precaution while onsite during build-up.

Parking Information
Each exhibitor is allocated one parking per 50 square meters of space subject to a maximum of two passes per exhibitor, free of charge, for entry to the exhibitor’s parking area.  The car parking permit should be prominently displayed on the cars.  For security reasons, car permits are non-transferable. Passes would be provided subject to availability of space.

Click here to view parking locations onsite.

  1. Car pass is valid for 3rd, 4th and 5th Feb 2021.
  2. Exhibitors are eligible to get 1 car pass for booth space upto 23 Sq.m. and then 1 car pass per 24 Sq.m. booth space.
  3. Chalet Exhibitors are eligible to get 1 car pass per 72 Sq.m. booth space.

Badge Information
Each exhibitor is entitled to 3 badges per 12 square meters and a maximum of 50 exhibitor badges. (Additional badges can be purchased through your Online Exhibitor’s Manual account for 2750.00 INR / 80.00 USD.)

Exhibitors will be required to register details of the persons along with their photographs and passport details after logging in the Aero India website. Be sure to enter accurate information to avoid long wait times at the venue.

Once the online registrations is completed and E-badge with a unique QR will be generated.
Entry will be permitted through E-badges and Scanners will be placed at all gates to ensure a contactless interface.
Kiosks will be made available on side for printing the badges issued online if required.
Exhibitors must be able to present the passes at all times inside the Exhibition to facilitate identification.

US1 - USA Aerospace & Defense Showcase Submission

As an exhibitor in the USA Partnership Pavilion your company is entitled to a free listing on the USA Aerospace & Defense Showcase.

Deadline: December 30, 2020 EXTENDED! January 20, 2021

Mandatory | All Exhibitors

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: January 5, 2021

Mandatory | Turnkey Exhibitors

US3-E - Electrical and Lighting- Contact if interested.

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: January 5, 2021

Optional | Turnkey Exhibitors

US3-F Furniture and Accessories Form- Contact if interested.

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: January 5, 2021

Optional | Turnkey Exhibitors

US3-G Graphics Form- Contact if interested.

  • “Seamless”/ full wall graphics
  • Posters
  • Custom sizes available upon request

Deadline:January 5, 2021

Optional | Turnkey Exhibitors

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: January 8, 2021

Mandatory | Space Only Exhibitors

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: January 20, 2021

Mandatory | All Exhibitors

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: ASAP!

Mandatory | All Exhibitors (if hosting co-exhibitors)

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide AERO INDIA Exhibitor Services Team.

Aero India Exhibitor Manual (PDF)
Construction Guidelines and Specifications and General Instructions.

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitor Deadlines
January 20, 2021 | Badges | Mandatory
January 15, 2021 | Show Catalogue | Optional
TBD 2021 | Virtual Exhibition Registration | Optional- highly recommended
TBD 2021 | Hostess | Optional
TBD 2021 | Virtual Exhibition | Optional
TBD 2021 | Vehicle Parking Pass | Optional

Space Only Deadlines
January 20, 2021 | Badges | Mandatory
January 10, 2021 | Stand Design submission | Mandatory
For approval of Drawings & Designs: Mr. Abhilash M J Mob: +91 95820 19388 (E-Mail:
January 15, 2021 | Show Catalogue | Optional
TBD 2021 | Virtual Exhibition Registration | Optional- highly recommended
TBD 2021 | Electrical | Mandatory
TBD 2021 | Audio Visual | Optional
TBD 2021 | Internet/ Wifi | Optional
TBD 2021 | Hostess | Optional
TBD 2021 | Cleaning | Optional
​TBD 2021 | Catering | Optional
TBD 2021 | Virtual Exhibition | Optional
TBD 2021 | Vehicle Parking Pass | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Operations Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at
Contact: Bryce Larkin | | +1-702-691-9014


Ready to ship your tradeshow materials?

TWI Shipping Instructions (PDF)- Coming Soon!

Commercial Invoice (XLS)- Coming Soon!










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

​Alli Cozic, Marketing and Communications
+1-201-251-2600 x101


Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr



Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.


Download these graphics to add to any of your pre-show or on-site marketing pieces:






Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!



Your message, our media. Review the details below, and contact us for a la carte or bundled programs.


Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our advertising program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.
  • Paid upgrades include logo placement, product spotlights, banner advertisements, and more!

Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!



Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options:


Aero India Hotel Tarrif



International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options:



The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more



Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.


Visa Requirements

U.S. citizens wishing to visit India are responsible for requesting the correct type of visa from the Indian Embassy or Consulate. There are generally no provisions for changing your immigration category (e.g., from tourist to work visa) once you have entered the country. Indian visa regulations change frequently, often with little advance notice, and changes may be poorly advertised and inconsistently enforced. Travelers are urged to check the website of the Indian Embassy in Washington, D.C. before any travel to India to review the most current information. Indian visas may be obtained in the United States through Cox & Kings Global Services, the Government of India’s visa contractor. Diplomatic and Official visa applications, however, are accepted directly at the Indian Embassy and Consulates. Please review the information on the Cox & Kings Global Services website to determine your purpose for travel and the most appropriate visa category. All U.S. government employees, including military personnel, must obtain country clearance for travel to India. Once you have received your visa, check it carefully to ensure that the type of visa and number of entries is appropriate for your travel plans.

For the most current information on entry and exit requirements, please contact the Embassy of India at 2536 Massachusetts Avenue NW, Washington, DC 20008, telephone (202) 939-9806 or the Indian Consulates in ChicagoNew YorkSan FranciscoAtlanta, or Houston. Outside the United States, inquiries should be made at the nearest Indian embassy or consulate.

General information regarding Indian visa and immigration rules, including the addresses and telephone numbers for the FRRO offices, can be found at the Indian Ministry of Home Affairs Bureau of Immigration website.

Read More


Kallman Worldwide | USA Partnership Pavilion

Keira Small | Operations Specialist | +1-201-251-2600 x189
Peter Kelley | Project Manager | +1-201-251-2600 x109
Mike Petrassi | Sales Manager | +1-201-251-2600 x105
Lill Tyrrell | Project Coordinator | +1-201-251-2600 x110
Ann Kallman | Director, Creative Services | +1-201-251-2600 x113
Alli Cozic | Social Media | @KallmanEWC | #USPavilion