Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.


Abu Dhabi National Exhibition Center
Al Khaleej Al Arabi St - Abu Dhabi - United Arab Emirates

Show Hours

Monday, November 11th  - Wednesday, November 13th
10:00am - 6:00pm

Thursday, November 14th 
10:00am - 5:00pm

Thursday, November 7th  * Space Only Stands
8:00am - 8:00pm

Friday, November 8th  * Space Only Stands
8:00am - 8:00pm

Saturday, November 9th  * Delivery of freight to Stands
8:00am - 10:00pm
All Building work to be completed

Sunday, November 10th * Turnkey stands available to Exhibitors
8:00am - 6:00pm

Thursday, November 14
5:30pm - 10:00pm

Friday, November 15
8:00am - 10:00pm

Saturday, November 16
8:00am - 3:00pm

Safety Clothing

High visibility clothing or vest and covered footwear are required at all times during build-up and dismantle. A helmet is only required if your booth is a double decker or you have rigging.


Parking Information

For Hall 1 – 12 – The show organizers are instructing all build-up and dismantle traffic to go to Sheikh Zayed Sport City.
Hall 13, 14 & 15 - Marina
– The show organizers are instructing all build-up and dismantle traffic to go the venue holding area near the bridge at ADNEC. The venue traffic marshalls will operate a system of calling and directing traffic to the exhibition centre. If you have any queries concerning either traffic marshalling or parking, do not hesitate in contacting the operations team. SavithaAbreo@dmgeventsme.com T: +971 4 4380 355


Color coded vehicles passes will be issue as per the following:
Hall 1 – 12 - White
Hall 13 – CPI – Yellow
Hall 14 – Grandstand – Blue

Parking Fees during build up and dismantle are as follows:
0 – 30mins - Free
30 mins – 1 hrs – AED 20
1 – 12 hrs – AED 40
12 – 24 hrs – AED 80
Lost tickets are AED 150
Payments will be taken at a machine at the elevator of the car parks. 
You may also park at Sheikh Zayed Sports Center and access the Park and Ride to the exhibition centre. This service is free and runs from 9 am every show day between November 12 and 15.

Badge Information

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Manual -Coming Soon. Please note: There will be a charge of AED 80 per badge for onsite orders.
Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7 from 07 November 2019 after 10:00hrs. Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.
Please see below the allocation for exhibitor badges based on the size of your stand:


US1 - USA Partnership Pavilion Visitors Guide
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.
          If you created a username and password and would like to complete or edit your form click here to return
Deadline: September 27, 2019
Mandatory | All Exhibitors

US2 - Turnkey Stand Identification
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: September 25, 2019
Mandatory | Turnkey Exhibitors


US3-E - Electrical and Lighting Form 

  • Electrical outlets to give your presence more power.
    • Please note your booth does NOT come with an outlet.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: October 1, 2019
Optional | Turnkey Exhibitors


US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here! 
Deadline: October 1, 2019 
Optional | Turnkey Exhibitors


US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: October 1, 2019 
Optional | Turnkey Exhibitors
*We ask you to please submit your order AND graphic files by October 8, as there will be no exceptions for late orders*

US4 - Space Only Stand Design Submission
As part of the USA Partnerhsip Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: October 2, 2019
Mandatory | Space Only Exhibitors


US5 - Onsite Contact Information
Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: October 30, 2019
Mandatory | All Exhibitors


Co-Exhibitor Form 
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: September 6, 2019
Mandatory | All Exhibitors (if hosting co-exhibitors)


US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide ADIPEC Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Coming Soon!

Space Only Exhibitors
Coming Soon!

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

ADIPEC USA Partnership Catalogue (PDF)- Coming Soon

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV Paris Air Show USA Partnership Pavilion Catalogue and submit to Sophie Linnett (SophieL@smart-av.com) by TBD.  Please copy Kimberly Arencibia  (KimberlyA@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase an outlet for your stand via the US3-E Electrical form. Be sure to include the outlet location near where you are planning to display the AV equipment.
  3. Purchase a stand for your monitor. Table top, floor stands and wall mount brackets can be purchased through Smart AV. The interlocking booth system does not require additional purchase of a reinforced wall panel. Please also include a layout of where you want the monitor to be installed.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014


Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell.
If you're interested in sponsoring one of these events, please contact Rob French.


USA Partnership​ Pavilion Opening Ceremony & Ribbon Cutting

Coming Soon!

Ambassador Tour of the Pavilion

Coming Soon!


USA VIP Reception

Coming Soon!



Coming Soon!


The USA Partnership Pavilion Forum

Coming Soon!

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.


Download these graphics to add to any of your pre-show or on-site marketing pieces:



Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!



Your message, our media. Review the details below, and contact us for a la carte or bundled programs.


Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.



Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com or email travel@kallman.com, ATTN: Shree Kumar


ADIPEC Hotel Tarrif


RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net


ADIPEC Hotel Tarrif- Coming Soon!



International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com



The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more




Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Coming Soon!

Kimberly Arencibia | Exhibitor Services Specialist
KimberlyA@kallman.com | +1-201-251-2600 x112

Joan Williams | Project Manager
JoanW@kallman.com | +1-201-251-2600 x115

Rob French | Sales Associate
RobF@kallman.com | +1-201-251-2600 x147

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110

Anthony Viera | Creative Services Sales Associate
AnthonyV@kallman.com | +1-201-251-2600 x141


Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136


Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion