Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue

Abu Dhabi National Exhibition Center
Al Khaleej Al Arabi St - Abu Dhabi - United Arab Emirates
Map


Show Hours

Monday, November 11th  - Wednesday, November 13th
10:00am - 6:00pm

Thursday, November 14th 
10:00am - 5:00pm


Build-Up
Thursday, November 7th  * Space Only Stands
8:00am - 8:00pm

Friday, November 8th  * Space Only Stands
8:00am - 8:00pm

Saturday, November 9th  * Delivery of freight to Stands
8:00am - 10:00pm
All Building work to be completed

Sunday, November 10th * Turnkey stands available to Exhibitors
8:00am - 6:00pm

Dismantle
Thursday, November 14
5:30pm - 10:00pm

Friday, November 15
8:00am - 10:00pm

Saturday, November 16
8:00am - 3:00pm

Safety Clothing

High visibility clothing or vest and covered footwear are required at all times during build-up and dismantle. A helmet is only required if your booth is a double decker or you have rigging.

 


Parking Information

For Hall 1 – 12 – The show organizers are instructing all build-up and dismantle traffic to go to Sheikh Zayed Sport City.
Hall 13, 14 & 15 - Marina
– The show organizers are instructing all build-up and dismantle traffic to go the venue holding area near the bridge at ADNEC. The venue traffic marshalls will operate a system of calling and directing traffic to the exhibition centre. If you have any queries concerning either traffic marshalling or parking, do not hesitate in contacting the operations team. SavithaAbreo@dmgeventsme.com T: +971 4 4380 355

http://www.breakbulk.com/wp-content/uploads/2015/10/Screen-Shot-2015-10-19-at-12.14.49-PM.png

Color coded vehicle passes will be issued as per the following:
Hall 1 – 12 - White
Hall 13 – CPI – Yellow
Hall 14 – Grandstand – Blue

Parking Fees during build up and dismantle are as follows:
0 – 30mins - Free
30 mins – 1 hr – AED 20
1 – 12 hrs – AED 40
12 – 24 hrs – AED 80
Lost tickets are AED 150
Payments will be taken at a machine at the elevator of the car parks. 
You may also park at Sheikh Zayed Sports Center and access the Park and Ride to the exhibition centre. This service is free and runs from 9 am every show day between November 12 and 15.


Badge Information

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Manual . Please note: There will be a charge of AED 90 per badge for onsite orders.
Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7 from 07 November 2019 after 10:00hrs. Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.
Please see below the allocation for exhibitor badges based on the size of your stand:

TBD

US1 - USA Partnership Pavilion Visitors Guide
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in the USA Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.
          If you created a username and password and would like to complete or edit your form click here to return
Deadline: September 27, 2019
Mandatory | All Exhibitors


US2 - Turnkey Stand Identification
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: October 4, 2019
Mandatory | Turnkey Exhibitors

 

US3-E - Electrical and Lighting Form 

  • Electrical outlets to give your presence more power.
    • Please note your booth does NOT come with an outlet.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: September 27, 2019
Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here! 
Deadline: October 11, 2019 
Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: October 4, 2019 
Optional | Turnkey Exhibitors
*We ask you to please submit your order AND graphic files by October 4, as there will be no exceptions for late orders*
 

US4 - Space Only Stand Design Submission
As part of the USA Partnerhsip Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: October 1, 2019
Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information
Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: October 30, 2019
Mandatory | All Exhibitors

 

Co-Exhibitor Form 
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: September 6, 2019
Mandatory | All Exhibitors (if hosting co-exhibitors)

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide ADIPEC Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors

September 29, 2019  |  Marketing Tools (Official Show Catalogue Entry)  | Mandatory
October 5, 2019  |  Temporary Stand Staff  |  Optional
October 5, 2019  |  Telecom Internet And Data Services  |  Optional
October 5, 2019  |  Catering Services  |  Optional
October 5, 2019  |  Floral Order Form   |  Optional
October 5, 2019  |  Participation Letter Form  |  Optional
October 5, 2019  |  Customs Letter Form  |  Optional
October 22, 2019  |  Additional Exhibitor Badges  |  Optional
October 25, 2019  |  Exhibitor Name Badges  |  Mandatory
October 31, 2019  |  Add Co-Exhibitor  |  Optional
November 10, 2019  |  Pre-Visa Invitation Letter  |  Optional

Space Only Exhibitors

September 29, 2019  |  Marketing Tools (Official Show Catalogue Entry)  | Mandatory
October 1, 2019  |  Stand Design Submission And Contractor Agreement  |  Mandatory
October 1, 2019  |  Heavy Machinery  |  Optional
October 1, 2019  |  Live Demonstration Form  |  Optional
October 5, 2019  |  Electrical Mains And Power Supply  |  Mandatory
October 5, 2019  |  Carpet / Floor Covering  |  Optional
October 5, 2019  |  Mains Electrics Orientation Grid Plan  |  Mandatory
October 5, 2019  |  Rigging Services  |  Optional
October 5, 2019  |  Stand Cleaning Services  |  Optional
October 5, 2019  |  Hanging Banner  |  Optional
October 5, 2019  |  Electrical Accessories  |  Optional
October 5, 2019  |  Temporary Stand Staff  |  Optional
October 5, 2019  |  Telecom Internet And Data Services  |  Optional
October 5, 2019  |  Catering Services  |  Optional
October 5, 2019  |  Floral Order Form   |  Optional
October 5, 2019  |  Participation Letter Form  |  Optional
October 5, 2019  |  Customs Letter Form  |  Optional
October 22, 2019  |  Additional Exhibitor Badges  |  Optional
October 25, 2019  |  Exhibitor Name Badges  |  Mandatory
October 31, 2019  |  Add Co-Exhibitor  |  Optional
November 10, 2019  |  Pre-Visa Invitation Letter  |  Optional

 

Lead Retrieval Guidelines

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

ADIPEC USA Partnership Catalogue (PDF)


Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV ADIPEC USA Partnership Pavilion Catalogue and submit to Sophie Linnett (SophieL@smart-av.com) by NOVEMBER 4.  Please copy Kimberly Arencibia  (KimberlyA@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase an outlet for your stand via the US3-E Electrical form. Be sure to include the outlet location near where you are planning to display the AV equipment.
  3. Purchase a stand for your monitor. Table top, floor stands and wall mount brackets can be purchased through Smart AV. The interlocking booth system does not require additional purchase of a reinforced wall panel. Please also include a layout of where you want the monitor to be installed.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell.
If you're interested in sponsoring one of these events, please contact Rob French.


Click here to view the schedule of events

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

DOWNLOAD BANNERS - BOOTH #   DOWNLOAD BANNERS - NO BOOTH #

Click below to view the banners full size!

 

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com or email travel@kallman.com, ATTN: Shree Kumar

 

ADIPEC Hotel Tarrif

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

ADIPEC Hotel Tarrif- Coming Soon!

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

 

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print for your Travelers
Onsite Quick Reference Guide
In the Know 

BUILD UP & DISMANTLE

What are the Build Up & Dismantle hours?
BUILD UP DATES

Thursday November 7th through Saturday, November 9th – Delivery of materials and Construction of Space Only stands

Saturday, November 9th – Delivery of Freight

Sunday, November 10th – Turnkey Stand handover to exhibitors                                                                                                                                                                  

ALL STANDS MUST BE COMPLETED BY 6pm on SUNDAY NOVEMBER 10th.

(24-hour working is available Nov 7-9, notify the ADNEC operations dept.) MercedesDeriada@dmgeventsme.com T: +971 2 4444 909

 

DISMANTLE DATES

Thursday, November 14th

Friday, November 15th

Saturday, November 16th until 3:00pm

 

What is the Parking situation during Build Up?

For Hall 1 – 12 – The show organizers are instructing all Build Up and Breakdown Traffic to go to Sheikh Zayed Sport City.

Hall 13, 14 & 15 - Marina – The show organizers are instructing all buildup and breakdown traffic to go the venue holding area near the bridge at ADNEC. The venue traffic marshals will operate a system of calling and directing traffic to the exhibition center. If you have any queries concerning either traffic marshalling or parking, do not hesitate in contacting the operations team. MercedesDeriada@dmgeventsme.com T: +971 2 4444 909
 

Parking Fees during build up and dismantle are as follows:

0 – 30 mins - Free

30 mins – 1 hrs. – AED 20

1 – 12 hrs. – AED 40

12 – 24 hrs. – AED 80

Lost tickets are AED 150

Payments will be taken at a machine at the elevator of the car parks. 

 

You may also park at Shiek Zayed Sports Center and access the

Park and Ride to the exhibition center. This service is free and runs from

9 am every show day between November 13 and 16.

 

Is there a safety dress code during build up?

Yes, helmets, high visibility vests, and safety shoes are required during build up.

 

 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline and completed on the Online Exhibitor Manual. Please note: There will be a charge of AED 90 per badge for onsite orders.

Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7.

Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.

Please see below the allocation for exhibitor badges based on the size of your stand:

 

Stand Size

No. of Badges

3 sqm

1

6 sqm

2

9 sqm

3

12 sqm

4

15 sqm

5

18 sqm

6

21 sqm

7

Divide space sqm by 3

 

What does the exhibitor badge allow in terms of access?

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Manual.

Please note: There will be a charge of AED 90 per badge for onsite orders.

Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7.

Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.

 

Where can I get a bus or taxi?

The bus pickup and drop off area is located on Al Khaleej Al Arabi Street across from Building R and outside of Hall 14.

The taxi pickup and drop off area is located in front of Hall 13.

 

Is there a Shuttle Service?

ADIPEC organizers are offering show shuttles that leave from local hotels and operate on a first come - first serve basis. Shuttles operate each day to the venue from 8:00am until 4:00pm. The shuttle busses from ADNEC Hall to local hotels runs from 12:00pm until 7:00pm. Shuttle buses will run every 20 minutes. Click Here to see the list of hotels the shuttle busses will running between. 

 

How do I obtain a vehicle pass?

ADNEC offers free parking during Show Days.

 

How do I obtain a vehicle pass for handicapped?

ADNEC has a number of dedicated disabled parking bays. These are all next to the escalators and entrance doors. These can be found at:

Multi-storey Car Park A – 4 spaces per floor

Multi-storey Car Park B – 4 spaces per floor

Car Park C – 6 spaces

 

Where are the Car Parks during show days?

There are two car parks – Car Park B, located on the outer perimeter of Halls 7-10 and Car Park A located on the outside perimeter of Hall 12 next to the Aloft Hotel. Both offer free parking during show days via an automated system with an arm.

 

SHOW INFORMATION

Admission Hours

 

Monday, November 11th

Tuesday, November 12th

Wednesday, November 13th

Thursday, November 14th

Exhibitors

8:00am- 6:00pm

8:00am- 6:00pm

8:00am- 6:00pm

8:00am- 5:00pm

Visitors

10:00am- 6:00pm

10:00am- 6:00pm

10:00am-6:00pm

10:00am-5:00pm

 

Where does the ADIPEC opening Ceremony take place?

The Exhibition will be officially opened at 10:00hrs on 11th November 2019, with the dignitary being announced prior to the opening day. All Exhibitors are eligible to attend the Opening Ceremony and a comprehensive representation of VIPs and Government Officials will also be formally invited to attend.

Please ensure that you have a representative from your company present at your stand for the Opening Ceremony as the dignitary may wish to visit your stand.

What are the Show Hours?

Monday, November 11 through Wednesday, November 13 – 10:00 am – 6:00 pm

Thursday, November 14, 10:00 am – 5:00 pm

Is there a dress code for show days?

Please dress in business professional clothing. It is suggested that women should cover their shoulders and body down to the knees.

When and where can I pick up my Official Catalogue?

The Exhibitors’ Packs can be collected from the registration desk, located by the entrance of Hall 7.

Where can I find the Organizer’s Office?

Outside of Hall 7, near the badge registration desk.

How can I book a conference room with the U.S. Pavilion?

You may visit the U.S. Pavilion Meeting Point, Stand 7350 to book a conference room. Reservations are first come, first serve and are limited to 1 hour per exhibiting company per day. Please schedule confirmed meetings only.

 

 

VENUE

Where does ADIPEC 2018 take place?

Abu Dhabi National Exhibition Company (ADNEC)

Khaleej Al Arabi Street

P.O. BOX 5546,

Abu Dhabi

United Arab Emirates

 

Is dining available on site?

In addition to Deli Marche’s highly popular international buffet, ADNEC is offering outdoor dining the International Food Village. Various Starbucks cafes and snack bars will also be available.

 

What other points of interest are located on the show site?

Please find maps & information desk located near halls 5 & 12

Conference Rooms

Conference Room A is located outside hall 5

                  Conference Room B is located outside hall 4

                  Offshore & Marine Conference is located outside hall 15 (Outdoor Exhibition Marquee)

 

Is WiFi available?

 ‘Open Air’ Wireless is offered throughout the exhibition center so you can easily and conveniently connect to the internet using your laptop or internet enabled devices.  Cards may be purchased from the Business Centre located on the first level. Cost for WIFI service is AED20 for 2 hours, AED70 for 8 hours and AED100 for 24 hours. The 2 hour, 8 hour and 24 hour period for WIFI access commences at first log in and will continue to run for the period purchased whether or not the account remains logged in.

 

Which security measures are in place?

Overall surveillance of the exhibition site is provided by the organizer.  Equipment displayed on the booth is the responsibility of the exhibitor, day and night. You should take all appropriate measures to be protected against damage and theft.

What do I do in an emergency?

First Aid Points are located on the concourse adjacent to both Hall 7 entrances and Hall 2.

In case of a medical emergency

• Telephone the Control Room on 02 406 4444 or extension 4444.

• Give the location of the casualty and details of the injury sustained

• The Control Room will arrange for the First Aid Staff to attend the location immediately

• Remain with the injured person until the arrival of the medical staff in order to provide vital information they may inquire about the incident.

 

Police:  999

 

Is there a lost and found?

Reports of lost or stolen property should be made to the venue security office situated on-site at the exhibition center above hall 8. The organizers are not responsible for any loss or damage to your property.

 

Where is the gift shop?

Retail outlets will be open throughout the event and also during build up and break down periods.

Kallman Worldwide | USA Partnership Pavilion Contacts

Kimberly Arencibia | Exhibitor Services Specialist
KimberlyA@kallman.com | +1-201-251-2600 x112
 

Joan Williams | Project Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Rob French | Sales Associate
RobF@kallman.com | +1-201-251-2600 x147
 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110
 

Anthony Viera | Creative Services Sales Associate
AnthonyV@kallman.com | +1-201-251-2600 x141

 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136

 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion