Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue

Abu Dhabi National Exhibition Center
Al Khaleej Al Arabi St - Abu Dhabi - United Arab Emirates
Map


Show Hours

Monday, November 12th  - Wednesday, November 14th
10:00am - 6:00pm

Thursday, November 15th 
10:00am - 5:00pm


Build-Up

Thursday, November 8th  * Space Only Stands
8:00am - 8:00pm

Friday, November 9th  * Space Only Stands
8:00am - 8:00pm

Saturday, November 10th  * Delivery of freight to Stands
8:00am - 10:00pm
All Building work to be completed

Sunday, November 11th * Turnkey stands available to Exhibitors
8:00am - 6:00pm

Dismantle
Thursday, November 15
5:30pm - 10:00pm

Friday, November 16
8:00am - 10:00pm

Saturday, November 17
8:00am - 3:00pm

Safety Clothing

High visibility clothing or vest, helmet and covered footwear are required at all times during build-up and dismantle.

 


Parking Information

For Hall 1 – 12 – The show organizers are instructing all build-up and dismantle traffic to go to Sheikh Zayed Sport City.
Hall 13, 14 & 15 - Marina
– The show organizers are instructing all build-up and dismantle traffic to go the venue holding area near the bridge at ADNEC. The venue traffic marshalls will operate a system of calling and directing traffic to the exhibition centre. If you have any queries concerning either traffic marshalling or parking, do not hesitate in contacting the operations team. SavithaAbreo@dmgeventsme.com T: +971 4 4380 355

http://www.breakbulk.com/wp-content/uploads/2015/10/Screen-Shot-2015-10-19-at-12.14.49-PM.png

Color coded vehicles passes will be issue as per the following:
Hall 1 – 12 - White
Hall 13 – CPI – Yellow
Hall 14 – Grandstand – Blue

Parking Fees during build up and dismantle are as follows:
0 – 30mins - Free
30 mins – 1 hrs – AED 20
1 – 12 hrs – AED 40
12 – 24 hrs – AED 80
Lost tickets are AED 150
Payments will be taken at a machine at the elevator of the car parks. 
You may also park at Sheikh Zayed Sports Center and access the Park and Ride to the exhibition centre. This service is free and runs from 9 am every show day between November 12 and 15.


Badge Information

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Manual. Please note: There will be a charge of AED 50 per badge for onsite orders.
Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7 from 08 November 2018 after 10:00hrs. Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.
Please see below the allocation for exhibitor badges based on the size of your stand:

Stand Size

No. of Badges

3 sqm

1

6 sqm

2

9 sqm

3

12 sqm

4

15 sqm

5

18 sqm

6

21 sqm

7

Divide space sqm by 3

US1 - USA Partnership Pavilion Visitors Guide
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing in USA Partnership Pavilion Visitors Guide.
Deadline: September 28, 2018
Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: October 01, 2018
Mandatory | Turnkey Exhibitors

 

US3-E - Electrical and Lighting Form 

  • Electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: October 3, 2018
Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here! - Coming Soon!
Deadline: October 15, 2018
Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: October 01, 2018 
Optional | Turnkey Exhibitors
*We ask you to please submit your order AND graphic files by October 01, as there will be no exceptions for late orders*

US4 - Space Only Stand Design Submission
As part of the USA Partnerhsip Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: September 17, 2018
Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information
Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: October 29 2018
Mandatory | All Exhibitors

 

US6 - Press Release & News Form

Submit your news for the USA Partnership Pavilion "Ask America" Preview Press Release. This service is provided free of charge to promote news only. Please do not submit marketing or promotion content. If your submission is not about something new, it will not be included. 

Deadline: October 17, 2018

Optional | All Exhibitors

 

Co-Exhibitor Form
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: September 7, 2018
Mandatory | All Exhibitors (if hosting co-exhibitors)

 

KW2 & KW3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide ADIPEC Exhibitor Services Team.

Online Exhibitor Manual 
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
October 21, 2018 | Badge Submission | Mandatory
September 26, 2018 | Heavy Machinery Display | Optional
TBD | Official Catalogue Entry | Mandatory
October 28, 2018 | Cleaning | Optional* Vaccum and furniture wipe down is complementary with the Turnkey Package. Any special equipment cleaning requires additional purchase.
October 28, 2018 | Stand Catering | Optional
October 28, 2018 | Data & Telecom | Optional
October 28, 2018 | Security Services | Optional

Space Only Exhibitors
October 21, 2018 | Badge Submission | Mandatory
September 26, 2018  | Stand Design Submission | Mandatory
September 26, 2018 | Heavy Machinery Display | Optional
TBD | Official Catalogue Entry | Mandatory
September 26, 2018 | Hanging Banner | Mandatory
October 16, 2018 | Electrical Mains & Power Supply | Mandatory 
October 28, 2018 | Rigging | Optional
October 28, 2018 | Cleaning | Optional
October 28, 2018 | Stand Catering | Optional
October 28, 2018 | Data & Telecom | Optional
October 28, 2018 | Security Services | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

 

ADIPEC USA Partnership Catalogue (PDF)

 


Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV Paris Air Show USA Partnership Pavilion Catalogue and submit to Sophie Linnett (SophieL@smart-av.com) by Novemeber 1st, 2018.  Please copy Kimberly Arencibia (KimberlyA@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase an outlet for your stand via the US3-E Electrical form - Coming Soon. Be sure to include the outlet location near where you are planning to display the AV equipment.
  3. Purchase a stand for your monitor. Table top, floor stands and wall mount brackets can be purchased through Smart AV. The interlocking booth system does not require additional purchase of a reinforced wall panel. Please also include a layout of where you want the monitor to be installed.
  4. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com so that they can ensure compatibility and expedite set up onsite.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.  

Learn more at www.twigroup.com

TWI Shipping Instructions (PDF)

TWI Commercial Invoice (XLS)

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

Coming Soon!

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell.
If you're interested in sponsoring one of these events, please contact Jodi Munzer.

News

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

As a USA Partnership​ Pavilion exhibitor, you may submit show news to be included in the “Ask America” Pavilion Preview press release — at no cost. To be apart of the press release complete the US6 form for due October 17, 2018!
Here's an example of one of our latest releases in the meantime: Ask America: U.S. Plans Largest International Presence at Paris Air Show 2017

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

Follow the show's networks and hashtags as well: 

#ADIPEC #ADIPECLIVE #ADIPEC2018

Twitter Facebook LinkedIn YouTube 

 


Contacts

For additional information or special requests, contact:
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

Hotel  and Travel Partner

JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: http://visittradeshow.com/adipec-2018-november-12-to-15-abu-dhabi/ or email travel@kallman.com, ATTN: Shree Kumar

ADIPEC Hotel Tariff (PDF)

ADIPEC Hotel Booking Form (PDF)

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

ADIPEC Hotel Tariff

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

 

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

United Arab Emirates

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.  

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.  
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.  
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print for your Travelers - COMING SOON!

Business Tips in the UAE

Kallman Worldwide | USA Partnership Pavilion

Kimberly Arencibia | Exhibitor Services Specialist
KimberlyA@kallman.com | +1-201-251-2600 x112
 

Joan Williams | Project Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Jodi Munzer | Sales Associate
JodiM@kallman.com | +1-201-251-2600 x119
 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion