Executive Assistant

We are actively looking for an Assistant to our CEO to provide a wide range of support services, both administrative and tactical. This position is ideal for an organized self-starter with keen business acumen who thrives on multi-tasking and has an interest in events, tradeshows, or international business.

Major responsibilities:
• Prepare correspondence and other written materials on behalf of president from dictation, verbal direction, notes, etc.
• Schedule and participate in post-trip follow-up meetings between Assistant and President to debrief of any follow-up action items.
• Maintain President’s calendar including scheduling and coordinating meetings.
• Create and disseminate meeting agendas, record meeting minutes, arrange for A/V equipment, and distribute notes/follow-up action items to participants. Ensure action items are put on a calendar and are followed up on accordingly.
• Conduct research and prepare write-up of findings on special projects as assigned. Serve as a project manager for special projects at the request of the President.
• Coordinate international travel schedule as needed. Book flights and hotel accommodations, arrange for visas and manage frequent changes to itinerary.
• Assist other executives within the organization from time to time with research, expense reports, travel arrangements, etc.

Qualifications/Skills

• Bachelor’s degree required, with minimum of two years of related experience performing executive level support
• Proven track record of multi-tasking including project management skills
• Must have working knowledge of a variety of computer software applications (Outlook Word, Excel, Power Point). Visio, CRM, Adobe Creative Suite, other databases are a strong plus. Must be very comfortable with "all things technical".
• Strong writing skills are a must.
  We offer a competitive salary with year-end bonus potential as well as medical benefits, 401(k) with generous company match and paid time off. This is a great opportunity to work in a fast-paced, high-energy, family atmosphere. Please send resumes with a brief       cover letter and salary requirements.