Collections and Accounting Associate

We are presently seeking a conscientious Collections and Accounting Associate in our office located in Waldwick, NJ.

Major responsibilities:

  • Customer contract review and invoicing.
  • Review open customer invoices for accuracy in accounting system, check for unapplied payments, errors in processing, determine which customers need a reminder, and start collection efforts on those that are past due.
  • Make collection calls to customers in a professional manner while maintaining and improving customer relations. Provide customer with invoice copies and payment options.
  • Follow-up on customer payment arrangements in a timely fashion.
  • Provide various AR Reports to Finance Manager, bi-weekly status, open invoices for past events, etc.
  • Run monthly Open AR reports by salesperson, review for accuracy, and distribute.
  • Provide AR Event Reports within 90 days of show start date, or upon request, to Sales/Management.
  • Update accounting system with all customer correspondence relating to collections that has taken place.
  • After exhausting all internal collection options for a past due invoice, discuss with the Finance Manager whether it should be sent to our external collection agency.
  • Prepare and distribute Weekly Sales Report, by show & sales person.
  • Reconcile corporate credit card accounts to card holder’s receipts. Work with card holders to ensure receipts and required information is received timely. Ensure that all credit card transactions are entered into Accounts Payable before month end and the payment is recorded, and posted to the G/L.
  • Assist Finance Manager in preparing VAT/GST worksheets & collecting support for our VAT consultants in the countries where we are registered for VAT/GST.
  • Open mail for accounting department and help out with filing.
  • Assist with accounting tasks, as needed.

QUALIFICATIONS/SKILLS:

  • Strong communication, problem solving and analytical skills
  • Ability to work independently and adapt in a fast-changing environment
  • Advanced proficiency in Microsoft Office including Excel, Word, & Outlook. Familiar with fully integrated Accounting software; Ungerboeck a plus
  • Attention to detail with an eye for accuracy
  • Well organized, conscientious, with effective follow up skills

EDUCATION/EXPERIENCE

  • Associate’s Degree in Accounting, Finance or Business and/or 3 years corporate collections & accounts payable experience
  • Interaction with a large customer base & internal sales personnel