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Working Here

Employment at kallman

Kallman Worldwide, Inc. is headquartered in Northern NJ. We are always interested in hearing from talented professionals who work effectively with others and have a strong interest in international tradeshows. In return we offer a competitive salary and benefits program and a high-energy, entrepreneurial work environment.

Even when we may not have a current job opening, we would like to hear from experienced professionals or those with a passion for our industry, as positions may become available at any time.

Our professional roles include:

  • Sales & Marketing
  • Show Project Management
  • Graphic Design
  • Visitor Relations
  • Exhibition Coordination
  • Exhibitor Receptions
  • Lectures
  • Conferences
  • Media Receptions

If interested, please send a cover letter along with your resume and salary requirements to hrresumes@kallman.com.

OPENING: ADMINISTRATIVE ASSISTANT

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We are presently seeking an Administrative Assistant in our Waldwick, NJ office to provide support to our operations department in its execution of exceptional customer service related to all pre-event, event, and post-event logistics for exhibitors and sponsors

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage Operations Show Deadline Schedule – Responsible for maintaining and updating all information contained in spreadsheet including freight ship dates.
  • Serve as Liaison with cell-phone supplier (Cellhire) and Mifi (Xcomm) and KW employees
  • Send information and track exhibitor guide entries for each show
  • Maintain World Phones and Laptops for KW Staff – for in-house and travel use
  • Assist in travel booking: , airfare as needed, car arrangements, routine cell phone ordering.
  • Prepare and pack supplies for trade show operations for upcoming events in conjunction with Ops Assistant; familiar with shipping documents and commercial invoices and packing lists.
  • Serve as a database power user for department: enter business cards for Ops team, pull sales reports, pull detailed reports
  • Create department Weekly Event Report
  • Schedule and arrange vendor and internal department meetings, coordinate all logistics for same, including agenda preparation and food/beverage purchases.
  • Post all show specific marketing/price lists from partner vendors on website
  • Assist team with email communication: Registration lists, Username and password entries
  • Process expense reports, Track operations team attendance, maintain dept. travel schedule
  • Create, produce and distribute vendor reports to all partner vendors
  • Apply for department visa/necessary travel documents
  • Assist with general office tasks when needed

QUALIFICATIONS/SKILLS: Proficient with Microsoft Office suite

  • Able to pull information from CRM via data queries, quick finds and reports
  • Good communication skills, both verbal and written
  • Strong follow-up skills and ability to juggle multiple projects.
  • Some international travel may be required in the future

EDUCATION/EXPERIENCE 3 years office experience required. College degree preferred but not required

OPENING: Project Coordinator

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Essential Duties and Responsibilities

• Assist in the programmatic and operational aspects of shows:
Collect & consolidate exhibitor orders and requests for invitations, catalog entries, product listings, program participation, advertisements & logos
• Coordinate sales material for distribution (print, web, mailings, trade shows)
• Coordinate broadcast mailings and e-mail blasts for marketing and sales campaigns
• Use Constant Contact to monitor activity and prepare informational reports for Sales
• Prepare exhibitors lists for sales team attending a show (both “walking” or exhibiting)
• Update Sales Contracts for each Show: Sponsorship, Space Only, Special Contracts, etc
• Coordinate various marketing projects/events; monitoring timelines, ensuring all materials are created, ordered, etc. for various events
• Assist in event coordination for tradeshows, international contests, and meetings including creating graphics, invites and schedule of events
• Maintain Business to Business database by inputting customer profile and updates gathered from business cards

QUALIFICATIONS/SKILLS:

• Strong attention to detail, while able to manage multiple projects and priorities
• Excellent verbal and written skills.
• High energy
• Proficient with Microsoft Word, Excel
• Knowledge of Adobe Acrobat and InDesign very helpful
• Some database knowledge helpful (CRM, Sales Force, etc.)
• Prior experience with Constant Contact or similar
• Microsoft Visio experience helpful

EDUCATION/EXPERIENCE

Bachelor’s Degree in Sales, Marketing or Business preferred. One to three years’ office experience preferred, ideally in a marketing or sales support environment. Some international travel may be involved so candidate must be able to travel internationally.