SHIPPING INSTRUCTIONS U.S. EXHIBITORS ONLY
SINGAPORE AIRSHOW 2008
19–24 February
Changi Exhibition Centre
Singapore
TWI has been recommended by Kallman
Worldwide - USA as the official transportation coordinator of
equipment and display materials for U.S. exhibitors participating in SINGAPORE
AIRSHOW 2008. The information on
the following pages list shipping dates, consolidation points and documentation
requirements for the transportation of your material into Singapore.
TWI can arrange transportation of your freight to
the domestic consolidation point and execute all documentation necessary to
comply with U.S. Customs regulations.
This includes any licenses that should accompany your material. We will ensure that your commercial invoices
are complete and in the proper format and we will schedule and supervise the
international movement of your freight including customs clearance through the
foreign port and delivery to your stand.
AIR
FREIGHT DATES
The
following air freight cut-off dates have been selected to allow you to have as
much time as possible to prepare your exhibition materials prior to shipment:
CONSOLIDATION POINTS
CARGO TYPE
|
New York
|
Chicago
|
Dallas
|
Los Angeles
|
SEATTLE
|
ON
SITE DELIVERY
|
LICENSABLE GOODS
|
24
January
|
24
January
|
24
January
|
24
January
|
24
January
|
8
February
|
GENERAL CARGO
|
31
January
|
31
January
|
31
January
|
31
January
|
31
January
|
15
February
|
Please note, the dates listed above are the
deadlines for shipping specific types of cargo. If you wish to send General
Cargo earlier or later than the date listed above, please feel free to do so.
AIRFREIGHT CONSOLIDATION POINTS AND LABELING INFORMATION
TWI
can pick up your cargo from your facility and arrange delivery to one of our
domestic consolidation points listed below. Simply call us to schedule the pick
up. If you prefer, you may opt to send your goods directly to the consolidation
point, prepaid. You will need to notify TWI Las Vegas of your freights
impending arrival at the consolidation point. In addition to the arrival date
please also include the Carrier’s Bill of Lading/ Airway Bill information, the
gross weight, total number of pieces sent, and copies of the commercial
invoices for the goods sent.
NEW
YORK: LOS
ANGELES:
TWI TWI
Air-Sea Bldg.
145-43
226th Street 9009
La Cienega Blvd.
Springfield
Grdns, NY 11413 Inglewood, CA 90301
Attn: Drew Camier Attn: Carlo Rodriguez
Tel: 718/712-6300 Tel: 310/568-9300
Fax: 718/712-6053 Fax: 310/338-0316
Company
Name: Company
Name:
For: SINGAPORE
AIRSHOW 2008 For: SINGAPORE
AIRSHOW 2008
Hall/Booth
No.: Hall/Booth
No.:
Piece
Number __ of __ Piece
Number __ of __
CHICAGO: DALLAS:
TWI
C/O ABX Logistics TWI
C/O ABX Logistics
2601
Allan Drove 747
Port America, Suite 300
Elk
Grove, IL 60007 Grapevine,
TX 76051
Attn:
Todd Novello Attn: Jack Henry
Tel: 847/238-9622 Tel: 817/481-2801
Fax: 847/238-9623 Fax: 817/488-4120
Company
Name: Company
Name:
For: SINGAPORE
AIRSHOW 2008 For: SINGAPORE
AIRSHOW 2008
Hall/Booth
No.: Hall/Booth
No.:
Piece
Number __ of __ Piece
Number __ of __
SEATTLE:
TWI
C/O Eagle Global Logistics
6250
S. 196th Street
Kent,
WA 98032
Attn:
Bill Ganes
Tel: 253/437-2885
Fax: 253/437-2891
Company
Name:
For: SINGAPORE
AIRSHOW 2008
Hall/Booth
No.:
Piece
Number __ of __
RED
STRIPE SERVICE
TWI
is pleased to offer a low-cost, one-way shipping service for brochures,
literature, and consumables ONLY.
The requirements for this service are as follows:
ñ
Shipments do
not exceed 100 kgs. (220 lbs.)
ñ
The contents
cannot be re-exported from Singapore via the normal cargo forwarding
procedures. Exhibitors may, however, hand-carry, courier, or mail these
materials after the close of the exhibition.
RED
STRIPE SERVICE – RATES AND DATES
The
costs for this Red Stripe service are as follows:
|
|
NEW YORK |
LOS ANGELES |
|
PRICE |
$5.30/ per lbs. |
$5.20 per lbs. |
|
MINIMUM |
$200.00 |
$200.00 |
PRICING APPLICABLE ONLY
TO SHIPMENTS RECEIVED ON/ BEFORE THE DATES LISTED BELOW.
These charges are
inclusive of the following services:
Receipt at the designated consolidation point, export documentation (if
required), airfreight to Singapore, trucking to the show-site, delivery to
exhibitor’s stand, formal entry procedures with Singapore Customs, and removal
of any packing materials. Red Stripe
shipments are subject to 5 % CIF value DUTY and VAT charges applicable under
the local customs authority. Exhibitors
will be billed accordingly upon receipt of the respective invoices.
|
|
NEW
YORK |
LOS
ANGELES |
|
CUT-OFF
DATE |
31
January |
31
January |
|
ON-SITE
DELIVERY |
15
February |
15 February |
Ocean Freight Dates
TWI
also has complete ocean forwarding capabilities. Shipping and delivery dates have been selected as a guideline
only. Please contact TWI for dates that
fit your requirements.
|
PORT |
LCL |
FCL |
|
WEST
COAST |
31 December |
31 December |
|
GULF
COAST |
26 December |
26 December |
|
EAST
COAST |
20 December |
20 December |
|
CHICAGO |
20 December |
20 December |
PACKING/Case Markings
Due
to the multiple handling of freight cases, TWI urges exhibitors to use strong,
wooden cases for the transportation of exhibition materials. Bolted, returnable types of cases that offer
protection from the elements are ideal.
In the event that your cases are secured with a lock or combination,
don’t forget to provide the key or combination number to us for customs
examination.
PACKING/Case Markings
CONTINUED
For
ease of identification, please be sure that all cases are marked as follows:
SINGAPORE AIRSHOW
2008
Name of
Exhibitor:
Stand / Hall
No.:
Case No.: of
Dimension: (L
x W x H)
Gross/ Net
Weight: (Kg)
ADVANCED
DOCUMENTATION REQUIREMENTS & DEADLINE
Radio oR TELECOMMUNICATION EQUIPMENT
Any
radio or telecommunication equipment brought in for the exhibition must receive
the prior approval of the Telecommunication Authority in Singapore.
Brochures
with full specifications are required before any import permit is given.
The
static display of such equipment at the exhibition is normally permitted when
approved by Telecoms for entry into Singapore. However, a special approval must
be sought for such equipment to be demonstrated at the exhibition or within
Singapore. Exhibitors are to provide full details of their intended
demonstrations to TWI.
DEADLINE: 10 January
Films and Videocassettes (Applicable for Courier Consignment Only)
Any
films or videotapes to be shown at the exhibition must be approved by the
Singapore Board of Film Censor. Board
of Film Censor (BFC) has defined a few categories of video tapes/discs which
may be exempted from censorship at their discretion. To apply for an exemption, the exhibitors shall complete the
attached “Form C” and return to TWI for
forwarding to BFC and subsequent processing/application of inward permit.
DEADLINE: 10 January
Important - It
is recommended that A/V materials not be hand-carried into Singapore, as they
may be detained by customs and may not be cleared in time for the exhibition.
COMMERCIAL INVOICES/ PACKING LISTS
For
customs purpose, all exhibitors are required to submit copies of their
Commercial Invoices/Packing Lists and Catalogue of Exhibits (especially for
machinery and generator exhibits) by the following date:
DEADLINE:
10 JANUARY
WEAPONS, AMMUNITION &
EXPLOSIVE DEVICES
Due to the stringent
control for the movement of strategic goods, which includes rifles, pistols,
machine guns, shotguns, rocket launchers, missiles, ammunition, grenades,
detonating cord and fuses, and any explosive devices, it is important that the
following instructions in relation to the export and import are strictly
followed.
Special Permits and Licenses must be obtained prior
to the export of any of the above goods from the Country of Origin.
Once approval has been obtained from the Civil Authority of
Singapore and the goods arrive in Singapore, the TWI c/o Trans-Link in
Singapore must apply for an Import License through the Arms & Explosive
Department of the Singapore Police Force.
Any weapon, ammunition, explosive devices, missiles, or rockets
(whether actual size or scale models) brought in for the exhibition must be
either “dummy” or “inert”. No “live”
weapons, ammunition or explosive devices will be permitted entry into
Singapore. Weapons must be made irreversibly
inoperable.
The following documents
must be forwarded to the Airline prior to uplift of the goods for submission to
the Civil Aviation Authorities of Singapore (CAAS) for approval:
1.
A Copy of
invoice/packing list or ATA Carnet
2.
A Copy of the
“End Users Certificate” issued by the Organizer to confirm that the company shipping
the weapons, ammunitions or explosive devices are bona fide exhibitors at the
show and the goods are intended only for display purposes at the event
3.
A copy of
“Application of Permit for Carriage of Ammunitions of War under the Navigation
Order (Obtainable from Airlines).
Approval by
CAAS takes between 2-3 Weeks. DEADLINE: 20 DECEMBER 2007
ALL
DOCUMENTS SHOULD BE SENT VIA COURIER TO TWI LAS VEGAS AT THE ADDRESS BELOW:
TWI Group, Inc.
2725 East Desert Inn, Suite #200
Las Vegas, NV 89121
Attn:
Operations Team One
Tel.: 702/ 691-9000 Fax:
702/691-9055
Commercial Invoice/Packing
List
A sample invoice is attached to these instructions
for your review, and blank copies are included for your shipment. The commercial invoice/packing list should
be prepared with the following details:
Ü Commercial invoices and packing lists can be
combined on one document if they list quantity, description, and value of EACH
ITEM shipped as well as weight and dimensions of EACH PACKAGE in the shipment.
Ü Your company's Federal employer I.D. number and any
applicable license numbers should also appear on the commercial invoice.
Ü Make sure to include (in English only), a complete,
precise and simple non-technical description of all items on the commercial
invoice.
Ü Give-a-ways and collateral or literature items must
be packed and invoiced separately.
Ü
Please include the case
size and Cubic Meter (CBM); the following calculations will provide assistance:
LxWxH in inches x
.0000164 = CBM
LxWxH in
centimeters ÷ 1,000,000 = CBM
Ü
Your shipment should
include ten (10) typewritten copies of each commercial invoice, with each copy
bearing an original signature in blue ink.
INSURANCE
It
is the responsibility of each exhibitor to secure insurance coverage for their
goods throughout the entire shipping process, starting when the goods are
en-route to the domestic consolidation point, during the exhibition, until
return to the ultimate consignee.
Please note that freight remains in the custody of the shipper from the
time it is delivered to your booth by TWI or its agent, until the time it is
retrieved from the floor by TWI or its agent.
Freight left at your booth at the close of the exhibition may be
unattended for a period of several hours or several days. It is the responsibility of the shipper to
insure or otherwise provide for the security of unattended freight.
TWI
can provide insurance coverage if specifically requested by the exhibitor in
writing. Attached, there is a copy of
the insurance request application that needs to be completed by the exhibitor
and faxed to the TWI Las Vegas office, Attn: Insurance Department,
at 702/691-9095. Your commercial
invoice(s) must accompany the insurance request application. In addition, please mail the original to
TWI per the instructions noted on the application.
Goods not listed on the commercial invoice/packing list will
not be covered by insurance. It is the responsibility of the exhibitor to
insure that all documentation corresponds to the items being shipped.
In
order that your shipping containers are covered by insurance in the event of
damage, TWI advises that you list the value of your crates, anvil cases, etc.
on your commercial invoice.
ATA CARNET
An ATA Carnet is a special
document that facilitates customs procedures for the temporary importation of
equipment into foreign countries.
Please note the following:
Ü
Currently there are over 75 countries that accept
an ATA Carnet.
Ü
Use an ATA Carnet if you
plan to send equipment to multiple countries or if you plan to send highly valued
equipment.
Ü
Shipments on ATA Carnets are subject to customs
inspection. Your equipment must be
packed and marked for easy inspection.
EXPORT LICENSES -
DEPARTMENT OF STATE
If you plan to display any equipment covered by the
export provision of the State Department’s Office of Defense Trade Control for
unclassified defense articles, you must obtain a license for temporary export
(Form DSP-73) before the goods can be shipped to Singapore. For further details regarding these
regulations, we recommend that you contact the State Department at 202/663-2700.
EXPORT
LICENSES - DEPARTMENT OF COMMERCE
By
federal law, it is the exhibitor’s responsibility to determine if their display
materials can be shipped to the exhibition under a General License or if a validated
Export License is required.
If materials that normally require a validated
Export License are to remain abroad following the exhibition (i.e. sold or
transferred to an agent/distributor), you must apply for and obtain
authorization for the U.S. Department of Commerce, Office of Export
Licensing. Contact information is as
follows: Western Regional,
714/660-0144; or Washington D.C., 202/482-4811.
EXPORT
POWER OF ATTORNEY FORM FOR EXECUTION OF DOCUMENTS
Attached to these instructions you will find an
Export Power of Attorney Form. This
form allows TWI to create or alter documents that relate to your shipment on
your company’s behalf. In order for TWI
to be U.S. Customs compliant it is mandatory that this form be completed and on
file in our office. If your company has
multiple divisions, one Export Power of Attorney Form can be used for the
purposes of all. This form is not
the same as the Customs Power of Attorney form that serves an entirely
different purpose. It will be used in the
preparation of export documents only.
FCC & FDA RE-IMPORTATION DOCUMENT
REQUIREMENTS
The following is a list
of commonly shipped items that will require the attached FCC Form 740 to be completed and
submitted to TWI PRIOR to your cargo arriving back from abroad:
4
RADIOS – 2-WAY AS WELL
AS HOUSEHOLD RADIOS
4
SPEAKERS
4
TELEVISIONS
4
COMPUTER MONITORS
4
PERSONAL COMPUTERS
(INCLUDING LAPTOP AND PLASMA DISPLAY)
4
MICROWAVES
4
CELLULAR PHONES (FOR
TRADESHOW PURPOSES, NOT FOR PERSONAL USE)
4
PAGERS (FOR TRADESHOW
PURPOSES, NOT FOR PERSONAL USE)
The following is a list
of commonly shipped items that will require the attached FDA RADIATION
CONTROL FORM 2877 to be completed and submitted to TWI PRIOR to your cargo arriving back
from abroad:
4
DVD PLAYERS
4
CD PLAYERS
4
MICROWAVES
4
LASER POINTERS
4
MONITORS WITH CATHODE
RAYS
TWI STAFF
The
following marketing department personnel will be available to assist you with
your international shipment:
2725 E. Desert Inn Rd.